PA to the Pro Vice-Chancellor International

18398BR

Vice Chancellor’s Workplace

Administrative Assist

Advert

PA to the Professional Vice-Chancellor Worldwide

We’re on the lookout for a motivated self-starter who can adapt, assist and reply to adjustments in priorities, while offering continuity to enterprise as regular.  

You’ll present a excessive degree, confidential {and professional} PA and govt assist service to members of the Vice-Chancellor’s Workplace (VCO) and particularly to the Professional Vice-Chancellor (PVC) Worldwide and their crew. Additionally, you will must liaise successfully with colleagues who assist the work of the Professional Vice-Chancellor and the worldwide portfolio, notably these inside the Worldwide Workplace, and work collaboratively as a part of the PVC PA crew to supply assist throughout the VCO.

You can be accountable to the Professional Vice-Chancellor Worldwide and be line managed by the EA to the Chief Working Officer. 

That is an open-ended, full-time place.  The package deal contains 32 days vacation per yr plus 8 financial institution holidays in addition to entry to a spread of employees reductions and growth alternatives.

Wage: £26,444 – £29,605 each year (Grade 4)

Date advert posted: Friday, 22 March 2024

Cut-off date: Sunday, 07 April 2024

Please remember that Cardiff College reserves the correct to shut this emptiness early ought to adequate purposes be acquired.

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working setting. We consider this may be achieved by way of attracting, creating, and retaining a various vary of employees from many alternative backgrounds who’ve the ambition to create a College which seeks to fulfil our social, cultural and financial obligation to Cardiff, Wales, and the world.  In supporting our staff to realize a steadiness between their work and their private lives, we will even think about proposals for versatile working or job share preparations.

Purposes could also be submitted in Welsh, and an utility submitted in Welsh is not going to be handled much less favourably than an utility submitted in English.

Job Description

•    To behave as the primary line skilled level of contact for the PVC. To interpret and prioritise requests, offering recommendation and steering, re-directing and forwarding requests as mandatory
•    To develop and assist robust and collaborative working relationships inside the PVC’s crew, in addition to key contacts and stakeholders, enabling administration and prioritisation of actions and communications, together with the efficient use of Microsoft Groups accounts, e mail and on-line communication instruments
•    To proactively handle diaries, scheduling appointments to maximise progress on priorities, whereas preserving time for work to progress and discovering inventive options to diary administration points
•    To supply every day/weekly schedules as required and to make sure papers and briefings are ready and out there prematurely of any conferences
•    To make all journey preparations for the PVC and their crew together with researching journey choices/lodging which, given the portfolio, could also be complicated in nature, bearing in mind worth for cash, acquiring the mandatory approvals by way of SAP Concur and different means and dealing with colleagues on detailed itineraries and briefings
•    To assist and repair key conferences together with making ready agendas and papers, producing and circulating notes and minutes and following up on/monitoring actions to their shut
•    To organise and facilitate key occasions, conferences and workshops for the PVC crew, in addition to the broader VCO workplace crew, together with researching venues, overseeing IT preparations, reserving catering when wanted
•    To develop an in depth understanding of assembly and teams inside the worldwide portfolio, together with the College’s strategic partnerships.
•    To supply an expert ‘entrance of home’ presence for guests and responding to phone enquiries and emails, together with flexibility to work exterior the VCO the place the PVC and crew have conferences/occasions requiring assist elsewhere
•    To draft letters and different paperwork which may be required together with College Government Board submissions, Powerpoints from slide decks, and perform impartial background analysis into subjects and points within the worldwide portfolio, together with information gathering, interpretation and preparation of summaries as required by the PVC crew
•    To take care of a confidential and environment friendly on-line submitting system, refining established programs and contributing to enhancements; implement strong monitoring programs to make sure responses to official enquiries/consultations are made by due dates
•    To successfully handle e mail accounts and related Microsoft Groups accounts, making certain efficient file organisation and archiving, allocation and monitoring of necessities/wants/actions, and supply of vital necessities and priorities on time
•     To work collaboratively as a part of the VCO assist crew offering cowl, enabling senior employees and their conferences to be appropriately supported
•    To carry out different workplace duties as instructed by your Line Supervisor not included above, however in step with the position to make sure the graceful operating of the workplace and achievement of its general priorities

Cont’d ‘Further Info’

Individual Specification

Important Standards

{Qualifications}, Training and Expertise
•    NVQ 3/A-levels or equal expertise
•    Glorious IT literacy, together with intensive expertise with Microsoft Groups, MS Workplace (Phrase, Excel, PowerPoint), Zoom, Microsoft Outlook, in addition to willingness to make use of new digital and on-line approaches to working,
•    Expertise of working as a PA or an administrative position that included high-quality provision of govt assist for these working in a busy, high-pressured position, with appreciable calls for on their time requiring ongoing strategic prioritisation of labor

Buyer Service, Communication and Workforce Working
•    Proof of fantastic interpersonal abilities, with a optimistic perspective and a willingness and confirmed means to work and work together effectively inside a longtime crew
•    Proof of the flexibility to ascertain and keep efficient {and professional} working relationships with a variety of inside and exterior contacts, offering an efficient and optimistic customer support to a various vary of individuals
•    Confirmed expertise of speaking professionally and with accuracy, each orally and in writing, with expertise of manufacturing draft reviews, paperwork and briefings together with minutes and proactive observe up on motion factors

Planning, Evaluation and Drawback Fixing
•    Confirmed glorious organisation abilities, with the flexibility to triage and prioritise workload, primarily based on an understanding of the general job remit, and the necessity to meet deadlines
•    Proof of means to make use of initiative and creativity to establish and implement sensible options to issues
•    Proof of means to work independently, take efficient selections and work precisely, with restricted supervision, in a confidential setting

Fascinating Standards

•    Expertise of working in a big and sophisticated organisation.
•    Expertise of working in larger training
•    A willingness to speak in Welsh.  Candidates with little or no Welsh language abilities can be supplied with the mandatory coaching and assist.

Further Info

Job description cont’d

•    To make sure compliance with authorized and regulatory necessities in equality and variety, information safety, copyright and licensing, safety, monetary and different College insurance policies, procedures and codes as applicable
•    To take affordable take care of the well being and security of your self and of different individuals who could also be affected by your acts or omissions at work in accordance with the Well being and Security at Work Act 1974, EC directives and the College’s Security, Well being and Surroundings Insurance policies and procedures and to cooperate with the College on any authorized duties positioned on it as an employer

Job Class

Admin / Clerical