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People and OD (Human Resources) Assistant (Performance, Development and Reward)

University of Glasgow

Job Goal
You’ll be accountable for the planning, co-ordination and administrative implementation of a variety of actions and initiatives in assist of the College’s Folks & Organisational (P&OD) technique. It will embrace offering knowledgeable recommendation and administrative assist geared toward enhancing the effectivity and effectiveness of the P&OD operate. Working inside the Efficiency, Growth and Reward crew, you’ll have a task to play in course of enchancment and will likely be concerned in tasks and engagement occasions, fostering a optimistic work tradition inside an inclusive College group.

Essential Duties and Tasks

  • Present recommendation and steerage on the content material and utility of a variety of insurance policies, procedures and phrases and circumstances of employment, each verbally and in writing, guaranteeing a responsive, customer-focused service is delivered in step with related finest apply, college coverage and legislative necessities, utilizing personal judgement to resolve any points or escalate when required.
  • To supply a excessive stage of P&OD administrative assist of conferences in accordance with procedural timeframes and drafting of high-level correspondence and documentation. Establish points, undertake background evaluation and briefing, suggest options and draft responses, papers and studies as applicable.
  • Keep our workers digital recordsdata and generate statistical studies/info by varied knowledge sources; performing detailed manipulation and evaluation of data to current in an applicable format for dissemination to a variety of audiences.
  • To precisely course of system adjustments and updates in Folks XD, guaranteeing that the method is managed successfully, and all actions are accomplished in time for payroll deadline.
  • Contribute to service improvement by proactively sharing details about enquiry developments and figuring out areas the place ongoing or steady enchancment can be useful.
  • Help the upkeep of the related P&OD webpages.
  • Organize and attend related conferences to offer administrative assist. This consists of distribution of agenda and papers and recording of correct minutes.
  • Keep an efficient community with P&OD groups throughout the College to foster and share finest apply.
  • Handle related schedules of conferences, occasions and logistics to optimise and facilitate efficient workload and time administration, exercising appreciable discretion and information of wider College and HE points.
  • Every other duties that fall inside the space of the publish as allotted by the road supervisor following session with the publish holder.

    • Information, {Qualifications}, Abilities and Expertise

    Information/{Qualifications}

    Important

    • A1 Capacity to show the competencies required to undertake the duties related to this stage of publish having acquired the required information and expertise in the same position. Or Scottish Credit score and Qualification Framework stage 7 (Superior Increased / Scottish Vocational Qualification stage 3, Increased Nationwide Certificates) or equal, and expertise of non-public improvement in the same position
    • A2 Updated information of HR laws and finest apply.

    Fascinating

    • B1 A qualification in HR e.g., CIPD (Chartered Institute for Personnel and Growth) Stage 5 Affiliate Diploma in Folks Administration
    • B2 Updated information of College insurance policies and procedures

    Abilities

    Important

    • C1 Extremely proficient in the usage of Microsoft Workplace Suite and specifically Excel, Phrase, Outlook and OneDrive, in addition to expertise of utilizing Folks (HR) techniques.
    • C2 Glorious stage of accuracy and a spotlight to element, while working with giant, complicated knowledge units.
    • C3 Glorious written and verbal communication and folks expertise (tact, diplomacy, discretion, assertiveness).
    • C4 Demonstrable potential to handle personal time successfully, multi-task and prioritise a busy workload, while working in direction of crew objectives and deadlines.
    • C5 Excessive stage of initiative and decision-making functionality to resolve points and decide when to contain extra senior colleagues.
    • C6 Proficient stage of numeracy and the flexibility to grasp monetary budgets and studies.
    • C7 Working information of Normal Information Safety Laws (GDPR) compliance within the administration of non-public knowledge.
    • C8 Capacity to contribute to course of enchancment and improvement.

    Expertise

    Important

    • E1 Some expertise of working in a busy Folks & OD (HR) Workplace, assembly a number of deadlines.
    • E2 Expertise of understanding and disseminating complicated Folks (HR) insurance policies to colleagues and managers.

    Fascinating

    • F1 Expertise of assembly minute taking.

    Casual enquiries must be directed by way of electronic mail to Angela Sloan [email protected]

    Phrases and Situations
    Wage will likely be Grade 5, £25,138 – £29,605 every year.

    This publish is full time (35 hours per week) and open ended (everlasting). 

    As a part of Staff UofG you can be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

    As a valued member of our crew, you may anticipate:

    1 A heat welcoming and fascinating organisational tradition, the place your abilities are developed and nurtured, and success is widely known and shared.
    2 A superb employment package deal with beneficiant phrases and circumstances together with 41 days of depart for full time workers, pension , advantages and low cost packages.
    3 A versatile method to working.
    4 A dedication to assist your well being and wellbeing , together with a free 6-month UofG Sport membership for all new workers becoming a member of the College.

    We imagine that we are able to solely attain our full potential by the abilities of all. Equality, variety and inclusion are on the coronary heart of our values. Purposes are notably welcome from throughout our communities and specifically individuals from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented inside the College. Learn extra on how the College promotes and embeds all features of equality and variety inside our group right here .

    We recommend the ideas of Athena Swan and maintain bronze, silver and gold awards throughout the College.

    We’re investing in our organisation, and we are going to spend money on you too. Please go to our web site https://www.gla.ac.uk/discover/jobs/ for extra info.

    View or Apply
    To assist us monitor our recruitment effort, please point out in your cowl/motivation letter the place (globalvacancies.org) you noticed this job posting.

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