Personal Assistant

University of Oxford

We are seeking to appoint a Personal Assistant to join the hardworking team in the Division of Structural Biology (STRUBI), part of the Nuffield Department of Medicine.  You will play an important role within the team, providing support to researchers, who are an internationally leading group of scientists in Structural Biology.

You will report directly to the STRUBI Deputy Business Manager in a busy, challenging and fast-moving environment. You will work alongside Professor Jones’s Personal Assistant to ensure the effective day-to-day management of the Joint-Head’s business, working closely with colleagues in STRUBI, Wellcome Centre for Human Genetics (WHG), Nuffield Department of Medicine (NDM), and across the University to ensure co-ordination on relevant issues.

You will be responsible for managing both the PA inbox and Professor Stuart inbox (in excess of 200 per day) and his diary. You will handle extensive travel arrangements, providing detailed itineraries and arranging travel visas. Responsibilities also include independently identifying and progressing priority items of business for immediate attention from the electronic and paper inboxes that you manage, ensuring these are dealt with on your own initiative in a timely and efficient manner.

It is essential that you are educated to A-Level standard or equivalent, with experience in providing personal/executive assistant support to a senior manager, including complex diary management, organizing meetings and making travel arrangements. You will have excellent organizational abilities and efficiency, coupled with sound judgement and the ability to use initiative and to assume a high level of personal responsibility in dealing with issues, and to facilitate constructive solutions to requests or problems. You will also have the ability to deal effectively with a wide range of people, both within and outside the University; as well as to work effectively as part of a team and to liaise with colleagues where work interests overlap.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a fixed term contract for 2 years and is funded by the Department.

Only applications received before 12 midday on 7th June 2023 will be considered. Interviews will be taking place on 14th June 2023.

Please quote 165517 on all correspondence.

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