Personal Assistant (PA) & Administrator

Job Goal

To offer top quality, efficient and environment friendly PA and administrative help for quite a lot of senior colleagues; and help the sleek operating of the School of Arts & Humanities Pupil Companies operate, working on to the School Head of Pupil Companies and the Head of Educational and Pupil Administration.

Working with related Pupil Companies groups, present help to the School Dean of Studying, Instructing & Pupil Expertise, Dean of Worldwide & Exterior Partnerships, Dean of Graduate Research, and their respective portfolios.

As a progressive and always evolving establishment, the College frequently implements new techniques and methods of working. Over time, and in accordance with the tutorial calendar, the function holder can anticipate to be deployed in a wide range of areas of the School to help exercise and canopy enterprise wants. This additionally supplies the chance to accumulate a wide range of expertise and expertise.

Fundamental Duties and Tasks 

1. PA help, together with diary administration and enterprise planning for senior colleagues.

2. To behave as the primary level of contact for senior tutorial {and professional} companies leads within the School and successfully talk between senior employees and different colleagues and stakeholders, together with college students.

3. To offer a full vary of administrative and secretarial help for committees, challenge teams and casual fora, together with planning agenda, collating and distributing paperwork and taking correct and efficient minutes and motion notes.

4. To help the profitable planning and supply of occasions.

5. To offer basic administrative help for routine College and School processes and enterprise, utilizing related on-line techniques. This may embody finishing HR processes, monetary transactions, and buying and manipulating knowledge on the request of colleagues.

6. To help School governance and the communication of School and College insurance policies and processes to help threat administration, compliance and good observe – e.g. UKVI compliance, well being & security, and so on.

7. To offer a superb administrative service to senior managers and officers within the School, contributing to the event and refinement of service requirements to make sure steady enchancment and environment friendly working.

8. To help the School’s inside and exterior communications technique and planning, together with the usage of IT platforms and totally different strategies of communications.

9. To be dedicated to the College’s Equal Alternatives and Variety Coverage, along with an understanding of the way it operates inside the obligations of the publish.

10. To signify the School at, and help the supply of, commencement ceremonies as required.

11. Some other duties applicable to the grade as could also be assigned by the Line Supervisor.

Information, {Qualifications}, Abilities and Expertise

Information/{Qualifications}

Important:

A1 Both: Capability to display the competencies required to undertake the duties related to this degree of publish having acquired the mandatory information and expertise in the same function.

Or: HNC, VQ3, Larger Grades or equal, and expertise of private growth in the same function.

Fascinating:

B1 A basic appreciation of the construction, mission and values of the College of Glasgow.

Abilities

Important:

C1 Glorious interpersonal and written communication expertise and the flexibility to jot down formal correspondence, in addition to casual communications.

C2 Expertise of servicing conferences, managing agenda and cycles of enterprise, and taking clear and correct minutes.

C3 Robust interpersonal expertise and the flexibility to liaise successfully with colleagues in any respect ranges of an organisation, with a transparent appreciation of the necessity for diplomacy, discretion and confidentiality.

C4 Properly-developed numeracy expertise and the flexibility to finish routine monetary transactions successfully, and to supply and perceive customary knowledge units.

C5 Glorious IT expertise and the aptitude to develop working information of related specialist software program.

C6 Glorious time-management expertise and a confirmed means to prioritise work successfully and handle competing deadlines, each personally and with respect to the obligations and targets of a wider group.

Fascinating:

D1 Venture help expertise.

Expertise

Important:

E1 Vital expertise in a related function with proof of development and growth gained from applicable work expertise.

E2 Expertise of offering PA help and an administrative service to a wide range of totally different colleagues, and an understanding of service excellence.

Fascinating:

F1 Expertise of working in a big, complicated organisation and/or expertise of working in an schooling setting with information of associated techniques and processes.

Phrases and Circumstances

Wage will likely be Grade 5, £25,138 – £29,605 each year.

This publish is full time (35 hours per week) and open ended (everlasting).

As a part of Staff UofG you can be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

As a valued member of our group, you possibly can anticipate:

1 A heat welcoming and fascinating organisational tradition, the place your skills are developed and nurtured, and success is widely known and shared.

3 A versatile strategy to working.

We imagine that we are able to solely attain our full potential by means of the abilities of all. Equality, range and inclusion are on the coronary heart of our values. Functions are notably welcome from throughout our communities and specifically individuals from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented inside the College. Learn extra on how the College promotes and embeds all facets of equality and variety inside our group

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

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