Personal Assistant (PA) & Administrator

Job Objective

To offer prime quality, efficient and environment friendly PA and administrative help for a lot of senior colleagues; and help the graceful operating of the School of Arts & Humanities Scholar Providers operate, working on to the School Head of Scholar Providers and the Head of Tutorial and Scholar Administration.

Working with related Scholar Providers groups, present help to the School Dean of Studying, Instructing & Scholar Expertise, Dean of Worldwide & Exterior Partnerships, Dean of Graduate Research, and their respective portfolios.

As a progressive and always evolving establishment, the College often implements new programs and methods of working. Over time, and in accordance with the tutorial calendar, the function holder can count on to be deployed in a wide range of areas of the School to help exercise and canopy enterprise wants. This additionally gives the chance to accumulate a wide range of abilities and expertise.

Principal Duties and Duties 

1. PA help, together with diary administration and enterprise planning for senior colleagues.

2. To behave as the primary level of contact for senior tutorial {and professional} providers leads within the School and successfully talk between senior employees and different colleagues and stakeholders, together with college students.

3. To offer a full vary of administrative and secretarial help for committees, venture teams and casual fora, together with planning agenda, collating and distributing paperwork and taking correct and efficient minutes and motion notes.

4. To help the profitable planning and supply of occasions.

5. To offer basic administrative help for routine College and School processes and enterprise, utilizing related on-line programs. This may embrace finishing HR processes, monetary transactions, and buying and manipulating knowledge on the request of colleagues.

6. To help School governance and the communication of School and College insurance policies and processes to help danger administration, compliance and good observe – e.g. UKVI compliance, well being & security, and so forth.

7. To offer a superb administrative service to senior managers and officers within the School, contributing to the event and refinement of service requirements to make sure steady enchancment and environment friendly working.

8. To help the School’s inside and exterior communications technique and planning, together with using IT platforms and completely different strategies of communications.

9. To be dedicated to the College’s Equal Alternatives and Range Coverage, along with an understanding of the way it operates throughout the tasks of the publish.

10. To symbolize the School at, and help the supply of, commencement ceremonies as required.

11. Another duties applicable to the grade as could also be assigned by the Line Supervisor.

Data, {Qualifications}, Expertise and Expertise

Data/{Qualifications}

Important:

A1 Both: Means to display the competencies required to undertake the duties related to this stage of publish having acquired the mandatory data and abilities in the same function.

Or: HNC, VQ3, Larger Grades or equal, and expertise of non-public improvement in the same function.

Fascinating:

B1 A basic appreciation of the construction, mission and values of the College of Glasgow.

Expertise

Important:

C1 Wonderful interpersonal and written communication abilities and the flexibility to jot down formal correspondence, in addition to casual communications.

C2 Expertise of servicing conferences, managing agenda and cycles of enterprise, and taking clear and correct minutes.

C3 Robust interpersonal abilities and the flexibility to liaise successfully with colleagues in any respect ranges of an organisation, with a transparent appreciation of the necessity for diplomacy, discretion and confidentiality.

C4 Nicely-developed numeracy abilities and the flexibility to finish routine monetary transactions successfully, and to supply and perceive customary knowledge units.

C5 Wonderful IT abilities and the aptitude to develop a superb working data of related specialist software program.

C6 Wonderful time-management abilities and a confirmed means to prioritise work successfully and handle competing deadlines, each personally and with respect to the tasks and targets of a wider workforce.

Fascinating:

D1 Mission help abilities.

Expertise

Important:

E1 Vital expertise in a related function with proof of development and improvement gained from applicable work expertise.

E2 Expertise of offering PA help and an administrative service to a wide range of completely different colleagues, and an understanding of service excellence.

Fascinating:

F1 Expertise of working in a big, advanced organisation and/or expertise of working in an training setting with data of associated programs and processes.

Phrases and Circumstances

Wage can be Grade 5, £25,138 – £29,605 every year.

This publish is full time (35 hours per week) and open ended (everlasting).

As a part of Workforce UofG you may be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

As a valued member of our workforce, you possibly can count on:

1 A heat welcoming and interesting organisational tradition, the place your skills are developed and nurtured, and success is widely known and shared.

3 A versatile strategy to working.

We consider that we are able to solely attain our full potential by the skills of all. Equality, variety and inclusion are on the coronary heart of our values. Purposes are notably welcome from throughout our communities and particularly individuals from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented throughout the College. Learn extra on how the College promotes and embeds all features of equality and variety inside our group

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

.