Personal Assistant

Job title:

Personal Assistant

Company

University of Oxford

Job description

Personal Assistant
Department of Paediatrics, Institute of Developmental & Regenerative Medicine IDRM, Old Road Campus, OxfordA position is available for a highly organised and proactive Personal Assistant with proficiency in diary management and communication to join the Sanders Group, led by Dr. Stephan Sanders, a Professor of Paediatric Neurogenetics, at the University of Oxford. The group focuses on genetic causes of neurological and neurodevelopmental disorders with the goal of developing cutting-edge genetic therapies for these disorders with bench-to-bedside programs that include bioinformatics, functional genomics, neurobiology, and therapeutic development. The team of undergraduate, graduate, and postdoctoral scientists working with the Sanders Group span Oxford University, the University of California, San Francisco (UCSF), and multiple international collaborators.The successful candidate will be motivated and organised, responsible for ensuring the smooth operation of Dr. Sanders’ activities as Principal Investigator (PI) of the Sanders Group. This includes meticulously managing Dr Sanders’ diary, exercising initiative to navigate international scheduling complexities, prioritise meetings, and mitigate conflicts effectively. The candidate will be tasked with orchestrating complex travel arrangements for Dr. Sanders, members of the Sanders Group, and visiting collaborators both domestically and internationally.Beyond administrative duties, the successful candidate will actively contribute to fostering a conducive research environment within the Sanders Group, facilitating effective communication among colleagues, documenting research environment compliance, coordinating small group events, and assisting in lab member recruitment efforts. Moreover, the individual will play a pivotal role in building and maintaining successful working relationships with senior academic and administrative personnel across various academic institutions, ensuring seamless collaboration.As Personal Assistant, the candidate will handle a diverse range of inquiries on behalf of Dr. Sanders and the Sanders Group, prepare meeting agendas, and provide comprehensive administrative support on financial matters, including raising purchase orders and managing expense reimbursement processes. The individual should strive for continuous improvement in organisational efficiency and departmental effectiveness in all areas.Diversity is a core value of our university, department, institute, and research groups. We encourage applications from trainees of all backgrounds.About the applicantThe ideal candidate should have extensive experience supporting senior managers as a PA in a complex environment, with a preference for experience in an academic setting. They must show proficiency in diary management, minute taking, and preparing meeting materials, with strong organizational and multitasking skills. Effective collaboration with colleagues and stakeholders is essential and the candidate must demonstrate strong interpersonal and communication skills as well as high computer literacy, particularly in Microsoft Office tools. The ideal candidate must possess excellent time-management and problem-solving abilities, with the ability to handle challenges calmly and independently. Meticulous attention to detail is important, alongside the ability to manage multiple complex tasks simultaneously. The candidate must display initiative, responsibility, and flexibility in addressing tasks and solving problems.Application ProcessYou will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click for information and advice on writing an effective Supporting Statement. The supporting statement can be written as a letter addressed to Dr. Sanders or as a simple block of text. It should relate prior experiences to the essential and desirable selection criteria and describe how the job fits with the individuals career plans.To discuss the post in more detail, please contact Stephan Sanders at stephan.sanders@idrm.ox.ac.uk.Only online applications received before 12.00 midday on 14 June 2024 will be considered. Interviews will be held as soon as possible thereafter.
Contact Person : Stephan Sanders Vacancy ID : 172901
Contact Phone : Closing Date & Time : 14-Jun-2024 12:00
Pay Scale : STANDARD GRADE 5 Contact Email :
Salary (£) : 28,759 – 33,966 with a discretionary range to £37,099 per annum (pro-rata)

Expected salary

£37099 per year

Location

Oxford

Job date

Sat, 01 Jun 2024 01:21:32 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (globalvacancies.org) you saw this job posting.