Portfolio Officer

• Coordinate, liaise and support the Portfolio Specialist with the overall planning, coordination and governance ensuring sound project management and implementation in line with the project, policy and strategies.

• Support the Portfolio Specialist by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.

• Support the review and management of donor contributions.

• Prepare work plans and reports, ensuring that they are sound, and in line with the project, policy and strategies.

• Prepare and maintain project files, including internal and external project reports.

• Assist in overseeing change controls and managing risk registers and issue management by establishing oversight procedures and proposing corrective measures where necessary.

• Coordinate timely receipt of required inputs from internal and external stakeholders.

• Facilitate gathering inputs and preparations for project and business unit quarterly assurances

• Support in facilitating interactions of different networks in the country including other UN entities, government stakeholders, etc.

• Assist the Country Manager and other management stakeholders by preparing for the different meetings, and interagency groups, etc.

      2. Reporting and analytics

• Provide substantive inputs to assist in the preparation of project reports and documents, maintaining records on OneUNOPS Projects (OUP) and tools.

• Prepare initial draft of project reports and presentations 

• Support project’s compliance with donor agreements and reporting requirements

• Prepare and maintain updated project activity monitoring trackers and coordinate with relevant units for updates.

• Actively support the Monitoring, evaluation and analysis of the project implementation and deliverables at the national level.

• Gathering information on Uzbekistan’s development priority areas and utilizing data and providing feedback to identify opportunities and strengthen the relationship between the Project and national government institutions and authorities.

• Monitoring relevant government activities, progress, and exceptions ensuring the gaps are identified and overlapping minimized.

• Extract, review and analyze data from internal management tools and other sources with the aim to support fact-based discussions, improvements and decision making with the project team.

• Prepare reports related to the UNSCDF results groups and other mechanisms in cooperation with the UN Resident Coordinator’s Office.

• Streamline all templates related to project management and automate processes where possible to avoid duplication of data.

      3. Stakeholder management, engagement, coordination and liaison

• Support the coordination and management of communications with relevant stakeholders including the donor, beneficiary, suppliers, contractors etc .

• Actively participate in internal and external meetings as needed and support partnership management.

• Prepare briefing materials (talking points, capacity statements, background notes) and presentations to engage with partners.

• Support and manage the development of new engagements using UNOPS systems in line with UNOPS organizational requirements.

• Engage within the UN Country Team’s Results Groups related to UNOPS interests;

• Support stakeholder coordination, internal communication, logistical support, implementation monitoring, etc. for events engaging various networks of colleagues within the organization. 

• Participate in meetings with potential partners and ensure follow-up.

• Contribute to the organization of official and field missions

      4.Knowledge management

• Maintain an archive of project documentation and ensure access to institutional memory and technical information on related components of the project and Office Portfolio.

• Knowledge building and sharing with regards to management and analytics in the Office, synthesis of lessons learnt/best practices, and sound contributions to UNOPS knowledge management initiatives.

• Development of tools and platforms for operations and data management, ensuring information and knowledge sharing with colleagues, clients and partners.

• An first-level university degree (e.g. Bachelor) in Social Sciences, Political Sciences, Business Administration, Economics, Project Management or related disciplines is required. 

• A advanced university degree (e.g. Masters) in the above-mentioned subjects is an advantage and may substitute 2 years of required experience.

b. Work experience 

c. Languages

• Fluency in English is required.

• Fluency in either Uzbek or Russian is required. Fluency in both is an asset.