PRiME Operations and Events Coordinator

Date Posted: 11/07/2024

Req ID: 40601

Faculty/Division: Faculty of Pharmacy

Department: Faculty of Pharmacy

Campus: St. George (Downtown Toronto)

Position Number: 00057084

About us:

PRiME is the next-generation precision medicine institutional strategic initiative at the University of Toronto dedicated to addressing unmet needs and challenges in drug discovery, diagnostics, and disease biology to advance the field of precision medicine. PRiME brings together a powerful continuum of world-class basic and clinical scientists, biomedical engineers, innovators, and entrepreneurs, fostering seamless collaborations between the Toronto precision medicine and drug discovery ecosystem and our global academic and industry partners. PRiME leverages world-class expertise in biologics, small molecules, omics, gene therapy, nanomedicine, biology-on-a-chip, and more to revolutionize drug discovery and diagnostics through advances in innovation, entrepreneurship, commercialization, highly qualified personnel (HQP) training, and fundamental science in precision medicine to combat human disease.

Your opportunity:

Reporting to the Director, Strategy and Partnerships, PRiME, the Operations and Events Coordinator will be providing administrative, operational, and event support to PRiME. You will also work closely with Director of the BioHubNet program. The role supports the overall mandate to provide a high level of professional service by interacting with the University’s research community, including faculty members, academic administrators, administrative staff, representatives of partner institutions, industry and sponsors.

In the position of PRiME Operations and Events Coordinator, you will be the first point of contact for general inquiries and be responsible for reviewing and drafting correspondence on behalf of the Director, coordinating schedules, maintaining administrative records and providing administrative support.

The successful candidate will take initiative to coordinate day-to-day activities and assist in advancing strategic projects. This role will be responsible for the coordination and execution for wide range of events including annual symposiums, lunch & learn with industry, networking and other outreach events, meetings, seminars and workshops. The role disseminates event-related information, prepares itineraries and briefing materials, assists invitees, arranges travel, coordinates scheduled activities for functions and ensures logistics are executed effectively. Additionally, this position will entail writing news stories and maintaining and growing PRiME’s social media presence.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Scheduling appointments and maintaining senior leaderships’ calendars
• Booking rooms, audio-visual and/or computer equipment, and arranging appropriate accommodations and scheduling travel plans
• Maintaining filing system and scanning, filing and copying documents
• Creating and maintaining information on digital platforms
• Developing content for marketing and/or promotional materials, as well as writing news and feature stories
• Determining logistical details and activities for events and/or programming
• Making minor purchases, processing invoices and preparing expense reimbursements

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience
• Minimum three years of relevant administration and communications experience in a non-profit organization
• Experience planning and coordinating small and large events and meetings with high profile attendees
• Experience in scheduling meetings and taking meeting minutes
• Experience working with senior leadership and managing their calendars, including arranging for travel and accommodations
• Experience working with industries within the life-science sector
• Experience managing social media platforms, and creating, writing and editing high-quality content for web and print media in a professional work-setting
• Experience in preparing, editing, formatting and drafting documents (ex. CV, correspondence)
• Demonstrated strong communications skills (oral and written)
• Detail-oriented, with demonstrated ability to work independently and manage multiple priorities and projects with conflicting deadlines, while maintaining a high degree of accuracy and quality

Assets (Nonessential):

• Bachelor’s or Master’s Degree in Communications and related fields, is preferred

To be successful in this role you will be:

• Communicator
• Diligent
• Multi-tasker
• Organized
• Proactive
• Problem solver

Notes:

• This is a term position for two (2) years.
• This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 11/15/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term. This is a term position for two (2) years. 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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