Procurement Analyst

In DRC, UNDP aims at supporting the government in its efforts to eradicate extreme poverty in all its forms and to reduce inequalities and the vulnerability of the population. To this end, an integrated approach to three main priorities has been adopted: i) promotion of governance: which aims to improve the legal and institutional environment necessary to strengthen the inclusion of target populations in decision-making and promote their well-being; ii) economic transformation: which aims to support the achievement of a structural transformation towards a sustainable and inclusive green economy using a human development approach; and iii) stabilization and resilience: which targets support to fragile and conflict-affected regions through a comprehensive and integrated package of support.

 

The Procurement Analyst will work under the strategic guidance and direct supervision of the Procurement Specialist. The Prucrement  Analyst is a team member of the CO Procurement Unit responsible for effective delivery of procurement services to obtain best value for money in large offices.  S/he analyzes and interprets financial results and regulations, and provides solutions to a wide spectrum of complex issues related to procurement.  The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit. 

 

The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support. 

 

Being a part of the Procurement Cluster of the Country Office, the Procurement Analyst will support the effective implementation of procurement and operational strategies for the effective delivery of all projects.   

In DRC, UNDP aims at supporting the government in its efforts to eradicate extreme poverty in all its forms and to reduce inequalities and the vulnerability of the population. To this end, an integrated approach to three main priorities has been adopted: i) promotion of governance: which aims to improve the legal and institutional environment necessary to strengthen the inclusion of target populations in decision-making and promote their well-being; ii) economic transformation: which aims to support the achievement of a structural transformation towards a sustainable and inclusive green economy using a human development approach; and iii) stabilization and resilience: which targets support to fragile and conflict-affected regions through a comprehensive and integrated package of support.

 

The Procurement Analyst will work under the strategic guidance and direct supervision of the Procurement Specialist. The Prucrement  Analyst is a team member of the CO Procurement Unit responsible for effective delivery of procurement services to obtain best value for money in large offices.  S/he analyzes and interprets financial results and regulations, and provides solutions to a wide spectrum of complex issues related to procurement.  The procurement analyst promotes a collaborative and client-focused, quality and results-oriented approach in the Unit. 

 

The Procurement Analyst works in close collaboration with Operations, Programme and project teams in the Country Office, Region, and UNDP HQ as well as with vendors and Government officials, to successfully deliver procurement services, provide solutions to complex procurement issues, and provide advisory support. 

 

Being a part of the Procurement Cluster of the Country Office, the Procurement Analyst will support the effective implementation of procurement and operational strategies for the effective delivery of all projects.   
 

The Procurement Analyst will be responsible for the performance of the following duties and responsibilities:

1.)  Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

• Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client –oriented procurement management system.
• Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and manage workflows in Procurement Unit.
• Discuss procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
• Conceptualizes, elaborates and implements strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contract appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.

 2.) Manage and guide procurement processes for CO, projects, and other UN Agencies.

• Ensure timely and duly preparation of procurement plans for the office and projects, and monitor their implementation.
• Manage implementation of proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt of quotations, bids or proposals, and negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Review and certify submission of documents to internal procurement review committees (CAP, RACP and ACP).
• Ensure management of procurement contracts and perform delegated responsibilities in e-procurement for Purchase Orders approval.  Implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems.
• Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.

   3.)  Introduce and implement strategic sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.

• Develop and manage rosters of suppliers.
• Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
• Develop Long-Term Agreements/Frameworks Agreements for more efficient category management.

4.) Facilitates procurement knowledge building and knowledge sharing in CO, Region, UNDP and UN.

• Organize procurement training for the operations and project staff.
• Organize procurement training for vendors on e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make sound contributions to knowledge networks and communities of practice.
• Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.

Institutional Arrangement

The Procurement Analyst will work under the direct supervisin of the Procurement Specialist head of Unit,  with secondary reporting to the Procurement Specialist Cluster team leader. 

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross Functional & Technical Competences
Thematic Area	Name	Definition
Business Direction and Strategy	System Thinking	Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
Business Management	Operations Management	Ability to effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Administration and Operations	Events management (including retreats, trainings and meetings)	Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Procurement	Procurement management	The ability to acquire goods, services or works from an outside external source
Procurement	Contract management	Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement	Supplier / relationship management	Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations