Procurement Assistant

Results of Service

The Procurement Assistant is predicted to help requisitioning models on the complete vary of Procurement points, offering assist and steering in any respect stage of the procurement cycle. Put together and distributed solicitations and managed all points of the method till the case file is duly closed, together with funds for Items and Providers delivered.

Work Location

ECA

Anticipated period

6 months

Duties and Obligations

Obligations: Underneath the direct supervision of the Chief of Procurement and the general path of the Chief of Part, the incumbent will likely be chargeable for the next duties: • Critiques, data and prioritizes complicated buying requests and obtains extra data/documentation as required; offers help to requisitioners in making ready scope of labor and specs of products and providers; proposes product substitutions in keeping with necessities to attain price financial savings; determines the provision of funding sources. • Identifies and recommends sources of procurement; interview potential suppliers; produces tender paperwork (e.g. Invites to Bids, Requests for Proposals and Requests for Citation) based mostly on the character of necessities and price of procurement concerned and guarantee inclusion of all of the pertinent components as submitted by requisitioners and as per the procurement guide. • Prepares abstracts of presents and compiles information contained in quotations, proposals and bids to find out which provider can ship the required items/providers at one of the best phrases and lowest prices attainable with due consideration to high quality, supply time, immediate fee and different reductions, transportation prices, and so forth. • Enters into negotiation of phrases and situations of orders underneath the steering of Procurement Officers; obtains credit score and different data on proposed suppliers. • Analyzes the potential of suppliers vis-à-vis pre-evaluation standards set by the group and recommendation the Chief Procurement Officer accordingly. • Prepares draft contracts/agreements in consultations with requisitioners, Chief Procurement Officer, Chief, Provide Chain Administration Part in addition to Workplace of Authorized Affairs and if required, prepares submission to the Contracts Committee for overview and subsequent approval by the approved official. • Assists in elevating Buy Orders and ensures that the funds are obligated. • Maintains related inside databases and recordsdata; retains observe of any contractual agreements, direct provisioning contracts, and so forth. and informs affected customers of contractual rights and obligations. • Researches, retrieves and presents data from quite a lot of inside and exterior sources on sources of provide, distributors by commodity, and so forth., in addition to acquire specs for brand new merchandise and tools in the marketplace. • Drafts quite a lot of correspondence. • Resolves points/issues associated to delivered items, together with discrepancies between buy orders and gadgets/portions shipped or obtained; prepares and indicators Return to Vendor varieties for unacceptable and/or broken items obtained. • Performs different duties as assigned by the Chief Procurement Officer and Chief of the Part.

{Qualifications}/particular expertise

Excessive College Diploma is required. Diploma within the area of Procurement/Enterprise Administration/Accounting is an asset. Extra coaching within the space of IPSAS & Umoja on procurement and logistics entrance is a bonus. A minimum of seven years of progressively accountable expertise within the area of procurement/ enterprise administration/accounting or IT is required. Use of procurement-related software program and database administration is fascinating. Expertise within the software of UN’s inside procurement insurance policies, processes and procedures in relation to the acquisition of big selection of provides and providers can be an asset.

Languages

English and French are the working languages of the United Nations Secretariat. For the submit marketed, fluency in oral and written English is required. Glorious English writing potential is a should. Information of French or one other official United Nations language is a bonus.

Extra Data

Not accessible.

No Payment

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.