Procurement Assistant, GS-5, Water, Sanitation & Education Centre, Temporary Appointment (364 days), Supply Division, Copenhagen, Denmark #127778

UNICEF works in 190 international locations and territories to guard the rights of each little one. UNICEF has spent 70 years working to enhance the lives of youngsters and their households. Defending kids’s rights all through their lives requires a worldwide presence, aiming to provide outcomes and perceive their results. UNICEF believes all kids have a proper to outlive, thrive, and fulfill their potential – to the good thing about a greater world.

 

For each little one, dedication

The Water Sanitation and Schooling Centre (WSEC) is a part of Provide Division and centralizes the procurement of WASH, Schooling, and Challenge Help portfolio which pertains to energy technology, transportation, core reduction/security-related tools for all UNICEF Nation Places of work, as well as, the WSEC is liable for establishing international procurement preparations for procurement of such commodities/ tools.

The place is positioned throughout the Water, Sanitation & Schooling Centre in Provide Division. By utilized technical, contractual, and operational experience, the Centre helps UNICEF nation programmes and procurement providers companions.  This place is positioned throughout the Challenge Help Unit (PSU) which is 1 of three models within the Water Sanitation & Schooling Heart (WSEC).

The Procurement Assistant shall be liable for the procurement of a section of merchandise within the Water, Sanitation & Schooling Centre; offering efficient providers to prospects, guaranteeing correct and well timed monitoring of shipments as much as the completion and closure of the order, with the general objective of assembly the wants and necessities of the purchasers.

 

How will you make a distinction?

Underneath the supervision of a Contracts Officer, performs all procurement actions in compliance with the UNICEF Monetary Guidelines and Laws, Provide Division Handbook, and different relevant procurement procedures together with:

1. Evaluations and evaluates incoming buy requisitions and requests to make sure high quality and adequacy of data, specs, appropriateness of requests, portions, cargo, supply dates, and budgets.
2. Evaluations materials specs and necessities with prospects, international locations, technical counterparts and the High quality Assurance Centre to make sure completeness and appropriateness. Ensures that prospects’ claims/complaints are processed in collaboration with Transport and High quality Assurance Centre.
3. Put together and draft worth and price estimates for PS transactions together with freight in shut cooperation with the technical unit and UNICEF Nation Places of work. Points POs upon funds switch and follows up intently with requesting companions/ nation workplaces and freight forwarders.
4. Drafts and prepares worldwide tender invites. Assists with the preparation of CRC submittal. Drafts and prepares Buy Orders. Assists with and prepares Lengthy Time period Agreements and Direct Order Preparations.
5. Displays the standing of Orders and Deliveries with shut coordination with SD Transport Centre. Proactively follows up on positioned orders and deliveries with all events involved to make sure well timed and protected supply of products. Displays centre particular KPIs. Transmits all related data to prospects together with modifications to deliberate deliveries, to facilitate supply and customs clearance of shipments. Prepares and supplies well timed and common standing/monitoring studies to prospects.
6. Updating of databases and administration methods to be used by HQ, Area Places of work or Regional Places of work.  
7. Prepares analysis of suppliers with respect to supply efficiency and industrial acceptability.
8. Contributes to the common assessment of enterprise processes, manuals and launch observe, and divisional and Centre procedures. Help within the preparation of complete forecast train to safe a sustained and uninterrupted provide.
9. Maintains order submitting in accordance with UNICEF pointers.
10. Every other duties or assignments as requested by the supervisor.

 

To qualify as an advocate for each little one you’ll have…

Necessities:

• • Completion of secondary training or above
  • A minimal of 5 years of progressively accountable administrative or clerical work expertise is required.
  • Proficiency within the Microsoft Suite of Merchandise (together with Microsoft 365 packages and apps).
  • Fluency in English.
  • Legitimate work allow and residency in Denmark on the time of submitting the appliance. Word that the chosen candidate is liable for acquiring any required extension of their residency allow as an extension can’t be depending on an employment with UNICEF

Desirables:

• • Completion of technical or industrial programs associated to the work of procurement and provide chain.
  •  Proficiency in one other UN language (Spanish, French, Russian, Chinese language, Arabic) is fascinating.

 

For each Baby, you show…

UNICEF’s values of Care, Respect, Integrity, Belief, Accountability and Sustainability (CRITAs) and our core competencies as follows:

 

Core competencies abilities

• Demonstrates Self Consciousness and Moral Consciousness.
• Works Collaboratively with others.
• Builds and Maintains Partnerships.
• Innovates and Embraces Change.
• Thinks and Acts Strategically.
• Drive to realize impactful outcomes.
• Manages ambiguity and complexity.

 

To view our competency framework, please click on here

UNICEF is dedicated to variety and inclusion inside its workforce, and encourages all candidates, no matter gender, nationality, non secular and ethnic backgrounds, together with individuals dwelling with disabilities, to use to turn out to be part of the group.

UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF additionally adheres to strict little one safeguarding rules. All chosen candidates shall be anticipated to stick to those requirements and rules and can subsequently bear rigorous reference and background checks. Background checks will embody the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply extra data to conduct a background test.

UNICEF is dedicated to variety and inclusion inside its workforce and encourages certified feminine and male candidates from all nationwide, non secular and ethnic backgrounds, together with individuals dwelling with disabilities, to use to turn out to be part of our organisation.

 

Remarks:

The cut-off date for this place is 27 February 2024.

Please observe that we might make the most of the applicant pool for this place to determine candidates for related upcoming vacancies on the similar degree and throughout the similar practical space.

Please learn that every one purposes to UNICEF are dealt with through UNICEF’s on-line recruiting system. You’ll be able to apply to the above place by creating your profile, and utility at our web site: https://jobs.unicef.org/en-us/itemizing/

Kindly observe that every one purposes ought to be in English and that purposes outdoors of the net recruiting system won’t be accepted. Kindly additionally observe that variety and gender stability are elements within the choice course of.

 

NB:

UNICEF appointments are topic to medical clearance. Appointments may be topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Authorities staff which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the suitable to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance is just not obtained, or needed inoculation necessities aren’t met, inside an inexpensive interval for any motive.

 

Go to us at www.unicef.org/supply/