Requisition ID: req49516
Job Title: Procurement Officer (Afghan Nationals Only)
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kabul, Afghanistan
Work Arrangement: In-person
Job Description
- Working closely with Sr. Supply Chain officer and other internal and external partners, you will effectively plan and support program implementation by:
- Collecting, organizing and analyzing data market information and data to enable effective procurement planning
- Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
- Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
- Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
- Support the development of procurement specifications
- Process approved Purchase requisitions through the procurement software ensuring data accuracy.
- Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
- Train and certify procurement committee members and participate in tender meetings and evaluations.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Review procurement documents for accuracy before taking payment for approval.
- Collaborating with all departments by Coordination with finance and program to ensure smooth and timely procurement
- You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
- The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-
- Maintaining suppliers files and documentation
- Monitoring and documenting supplier performance
- Maintain supplier performance score cards.
- You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identifying and reporting procurement red flags across the procurement value chain
- Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
- You will support timely and accurate reporting by:
- Preparing and submitting accurate monthly reports to the line manager on time.
- Supporting with developing and updating the procurement plans (assigned) as required.
- Submitting monthly list of commitments to line manager and other relevant departments
- Submit periodic procurement tracking report for specific Grants that you are assigned to.
- Setting procurement team members’ objectives
- Documenting training needs
- Ensuring that all procurement staff and counterparts are trained to standard
Qualifications
- Bachelor’s degree in business administration/financial accounting or Logistics related field
- 2-3 years of work experience in supply chain operations (Procurement)
- Experience working with NGO preferred.
- Knowledge of generic procurement procedures and practices
- Proven success as a procurement leader within supply chain including planning, procurement and logistics
- Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
- Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
- Good negotiation skills
- Excellent skills in conducting market analysis and sourcing strategies.
- Able to work effectively in a highly matrixed structure
- Good mathematical skills.
Compliance with Policies
- Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time.
- The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.