Procurement Senior Assistant, Multiple positions

Job categories Procurement
Vacancy code VA/2024/B5507/28712
Department/office AR, SAMCO, Pakistan
Duty station Islamabad, Pakistan
Contract type Local ICA Support
Contract level LICA-5
Duration Open-ended (subject to organizational requirements, funding availability, and satisfactory performance)
Application period 13-Aug-2024 to 27-Aug-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

1. Administrative Procurement Support Services:

Provides a variety of specialized and non-specialized transactional support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:

  • Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.

  • Process procurement transactions in UNOPS’ corporate system OneUNOPS; 

  • Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.

  • Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.

  • Monitor expenditures against allocations.

  • Receive, review, log and route incoming communication and procurement requests/invoices.

  • Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations. 

  • Prepare Statistics and reports, including on Procurement volume.

  • Undertake routine follow up action on procurement on behalf of the supervisor;  

  • Publish procurement advertisements and awards. 

  • Maintain status reports on procurement activities and work in progress.

2. Client Relationships / Stakeholder Management:

  • Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.

  • Provide standardized procurement services, guidance and information to staff of the Business Unit on routine processes and procedures

3. Facilitation of Knowledge Building and Knowledge Sharing:

  • Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.

  • Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement

Education/Experience/Language requirements

Education:

  • Completion of secondary school is required. 

  • First University Degree in Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required

Experience:

  • With Secondary school education, a  minimum of five (5) years of relevant experience in procurement support services in national and/or international public or corporate organizations

  • Experience in working with a range of stakeholders in developing countries is an asset.

  • Some experience in UN system organizations is desirable.

  • Proficiency in computer literacy and experience in handling of web-based management systems is required.

  • Experience in use of Google Suit is desirable

Language Requirements:

  • Full working knowledge of English is required.

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