UNOPS - United Nations Office for Project Services
Functional Responsibilities
1. Development and implementation of operational strategies
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Team Management, when applicable
1. Development and Implementation of operational strategies
The incumbent ensures the elaboration and implementation of procurement and contracting strategies focusing on achievement of the following results:
- Undertaking procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement, control of the workflows in the Procurement Unit for the Regional Office or Operations/Project Centre.
- Development and implementation of strategy and work plans in the country offices, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
- Implementation of strategic procurement in the country offices, including sourcing strategy, supplier selection and evaluation, quality management, supplier-vendor relationship management, e-procurement introduction and promotion, performance measurement. Leads and undertakes services in supply market intelligence and analysis.
- Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
2. Management of procurement processes
The incumbent manages and guides procurement processes for field offices, focusing on achievement of the following results:
- Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
- Implementation of proper monitoring and control of procurement processes including organization of Request for Quotation (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
- Acting as Procurement Reviewer, including review and pre-clearance of solicitation documents, requests for awards and submissions to the Contracts and Property Committee (CPC).
- Management of procurement contracts, analysis of contract performance against agreed benchmarks and through agreed reporting mechanisms.
- Implementation of the internal control system which ensures that Purchase orders are duly prepared, dispatched, the goods are received and the invoices are paid. Timely corrective actions on POs with budget check errors and other problems.
- Advice, remedial actions, or solutions to Programme Managers on issues.
- Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary.
3. Implementation of sourcing strategy and e-procurement tools
The incumbent ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
- Ensures that the e-sourcing module is used in accordance with UNOPS’ goals and standards in this area.
4. Team Management
When applicable, the incumbent leads, manages and facilitates the performance and service provision of employees supervised, including through work planning, coaching, performance management and development.
Education/Experience/Language requirements
- An advanced university degree (e.g. Masters) in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Accounting, Economics or other related field is required.
- A first-level university degree (e.g. Bachelor) in combination with 2 additional years of relevant work experience may be accepted in lieu of the advanced degree.
Desirable
- An internationally recognised certification in procurement and supply chain is an asset.
- Knowledge of UNOPS Procurement Rules and Regulations a distinct advantage.
Experience:
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A minimum of 5 years of progressively responsible experience in public procurement, implementing policies and procedures to deliver a range of complex procurement programmes and services is required.
Desirable
- A minimum of 2 years of experience in managing procurement in the international development context is a distinct advantage.
- Current or prior experience in UNOPS is strongly preferred given the nature of the surge mechanism.
- Experience in a UN Agency will be a strong asset.
- Experience working in a developing country, conflict and/or post-conflict project management environment would be a strong asset.
Languages:
- Fluency in English is required.
- Knowledge of French is considered an asset.
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