PROGRAM ASSISTANT-CULTURE SECTOR

OVERVIEW

Parent Sector : Culture Sector (CLT)

Duty Station: New Delhi

job Family: General Administrative Support

Type of contract : Non Staff

Level : Level 3

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 11-AUG-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the general authority and direct supervision of the Chief of Culture, New Delhi the incumbent will be responsible for the overall administrative function of the culture sector for the Regular Program of UNESCO Office for the South Asian region. He/she will assume the tasks of the program assistant. He/she will adhere to the laid down administrative process for smooth operations of the activities of the Office, within the specified timeline. The incumbent will ensure the smooth functioning of the administrative requirement and support the sector in achieving the desirable outcomes.

FUNCTIONS AND TASK

Sector Administrative Planning and Reporting:

• Support the Culture Sector in preparing and updating activity plans and trackers.
• Facilitate coordination between intra and inter-sectoral in day-to-day activities.
• Support the CLT sector in maintaining data and information of the CLT sector.
• Assist the sector in providing records and information for reporting.

Contract Management:

• Support the culture sector in preparing the terms of reference (Tor) for consultants/contractors and follow the UNESCO procedure for final contract approval.
• Ensure the process of contract management is followed as laid down under the standard procedures of UNESCO.
• Prepare the final contract for the Culture Sector as per the financial rules and regulations of UNESCO.

Long Description

Finance and Procurement Accountabilities:

• Assist and inform the supervisor on the financial status using management information systems and reporting.
• Verify and process payments of vendors or contractors.
• Assist the sector with basic financial procedures, payment requirements, banking, and currency provisions.
• Keep track of budget levels and alert the supervisor and concerned managers to avoid potential shortfalls in funds (validating information and identifying any errors or irregularities).
• Assist in preparing, estimating, and finalizing procurement plans for the sector.
• Carry out a preliminary analysis of budgets and request budget revisions, if required, cross-check the consistency of figures.
• Identify any other anomalies, alert the supervisor, and undertake transactions to correct errors/omissions.
• Ensure adequate reporting of the projects/programs regularly in line with UNESCO’s established practices.

COMPETENCIES (Core / Managerial)

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REQUIRED QUALIFICATIONS

Academic

• A minimum of high school degree

Work Experience

• A minimum of five (5) years of relevant work experience in finance, administration, economics, social sciences, culture, or related areas.

Languages

• Excellent Knowledge (written or spoken) of English

Long Description

Skills and Knowledge

• Good interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.
• Ability to analyze, interpret financial data, and monitor budgets.
• Good organizational and coordination skills; ability to take initiative, establish priorities, and monitor own work plans.
• Ability to manage heavy workloads and meet tight deadlines, paying close attention to detail and quality of work.
• Ability to work as part of a team, and provide efficient, quality and timely support and capacity to work efficiently with complex and sensitive situations.
• Sense of integrity and confidentiality.

IT Skills:

• Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and database packages.

DESIRABLE QUALIFICATIONS

Academics

• Bachelor’s degree in business or public administration, social sciences, or related field.

Work Experience

• Work experience in the UN system.
• Relevant experience in the field of civil society or government organization in India.

Skills and Competencies

• Ability to build and maintain partnerships with external agencies and vendors.
• Knowledge of project related to culture sector.
• Knowledge of UN administrative and financial processes.

Languages

• Good knowledge of French is desirable.

Long Description

Duration of contract

The duration of the contract is 1 year with a probation period of 3 months, with the possibility of extension depending on the availability of funds and the performance of the candidate.

Assessment

An assessment exercise may be used in the evaluation of candidates.

BENEFITS AND ENTITLEMENTS

SELECTION AND RECRUITMENT PROCESS

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