Position description
DT Global is shaping a future where sustainable development and innovation empower individuals, communities, and nations. We work in partnership with local stakeholders to foster inclusive prosperity, social equity, and environmental stewardship. Our global team of 2,500 staff and experts work in over 90 countries to solve complex problems in the peacebuilding, governance, economic development, environment, and human development sectors. With a track record of technical excellence and more than 60 years of international development experience and relationships, we deliver innovative solutions that transform lives.
Overview: DT Global is seeking a Program Associate to serve as part of the Program Management Unit (PMU) for our Environment and Infrastructure Practice. The Program Associate will help manage client contracts, support project field operations, and coordinate home-office project backstopping. Specifically, the Program Associate will support a USAID project that works across 12 Pacific Island Countries (PICs) to strengthen their capacity to access financing for investments in climate change adaptation and mitigation projects.
Tasks and Responsibilities:
Project Delivery
- Provide day to day home office program management support and administration to ensure effective and efficient coordination between the home and field offices with minimal mistakes and moderate supervision.
- Elevate requests for assistance from the field in a timely fashion (within 24 hours) maintaining regular communication.
- Assist with project start-ups and closeouts including travel to the field as required, sometimes on short notice.
- Assist in the recruitment, mobilization, and demobilization of short-term consultants and long-term project staff.
- As required, assist in the orientation of consultants and staff to DT Global and project objectives, procedures, resources, and relationships; monitor processes to ensure that proper procedures and rules are followed.
- Assist in tracking and documenting project deliverables and maintain deliverables calendar. Ensure that all project technical deliverables are formatted with proper branding requirements established by the contract, sent to the Development Experience Clearinghouse or the Prime Contractor, and properly archived in the home office filing system.
- Schedule and compile agendas for meetings. Serve as a note taker as needed, including keeping track of action items.
- Become familiar with relevant policies and procedures including: US and project host country laws and regulations; DT Global policies and procedures; USAID, U.S. Department of State, and other funder regulations; and be accountable for project compliance with these laws, regulations, policies, and procedures.
- Track action items after annual program and compliance reviews are completed and provide support on remedial action, as needed.
- Assist in the compilation of contract-related documents, including personnel approvals, subcontract modifications, and procurement actions ensuring consistency and accuracy with USAID, U.S. State Department, and other funder approval requests with oversight by Program Manager.
- Copyedit project deliverables and as required, contribute to drafting and editing reports, success stories, articles, and other project documents.
- Maintain project files and audit, as needed.
- Process expense reports, make travel arrangements, monitor invoices and expenditures of consultants, subcontractors and beneficiaries for grants and contracts. Ensure all travel arrangements comply with USAID and donor regulations and DT Global policies Track and document donor approvals, trip reports, and other travel related information in project files.
- Make entries into budget tracker, assist with the preparation of budget modifications, and assist with budget projections, as needed.
Technical Excellence
- Analyze regional and country context relevant to assigned program(s).
Business Development
- Participate in business development efforts including formatting CVs, preparing past performance references, charts, program summaries, and other proposal related tasks.
- Prepare information needed for business development and DT Global communications materials such as charts, program summaries/brochures, and concept papers for current and future programs.
- Attend relevant in-person and virtual events and generate summaries for PMUs.
- Other duties as assigned or requested.
Learning and Innovation
- Engage in self-driven professional development and growth activities.
- Contribute to DT Global’s learning agenda.
- Incorporate learning best practices into all aspects of work.
Qualifications
- Bachelor’s degree in international development, international relations, political science, government, economics, business, or a related field; or a relevant combination of education and work experience required
- 1-2 years of professional work experience
- Strong interpersonal skills with the ability to work independently and as part of a team
- Attention to detail along with strong organization and prioritization skills
- Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables
- Ability to travel and work overseas on short term technical assignments up to 10%, sometimes on short notice
- Proficiency in Microsoft Suite (Word, Excel, and PowerPoint)
Preferred Qualifications:
- Experience backstopping USAID projects, strongly preferred
- Technical experience in the climate or environment sector
- International travel experience, either personal or professional
- Field work experience, preferably in a developing country
- Fluency in another language, such as Spanish, French, or Arabic, is a plus
Core Competencies:
TEAMWORK: Works cooperatively and effectively with others to achieve common goals. Participates in building a culture characterized by inclusion, trust and commitment.
COMMUNICATION: Effectively conveys information and expresses thoughts professionally. Demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.
ADAPTABILITY: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
CUSTOMER/CLIENT FOCUSED: Anticipates, monitors and meets the needs of customers and responds to them in an appropriate and responsive manner.
DIVERSITY AND INCLUSION: Conveys respect for diverse individuals and perspectives; models inclusive behavior and treats everyone fairly.
PROFESSIONALISM: Displays appropriate and ethical behavior, integrity and personal presentation in the workplace always; demonstrates respectful communication for others, both verbal and non-verbal.
We thank all applicants for their interest. Only short-listed candidates will be contacted.
Application instructions
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