Program Coordinator

Mission

MdM is sizing up its activities and seeks a BMZ coordinator / Program with knowledge in health, MHPSS and solid experience in emergency response in a highly volatile environment.

Geographical scope of intervention

The position will be based in Jerusalem with frequent travels to the West Bank and Gaza Strip, when security conditions allow it.

Organization chart

The BMZ coordinator / Program will report to the Country Coordinator.

MAIN PRIORITIES

The need of a support for the mission is the consequence of the current crisis affecting Gaza and the West Bank. The ongoing and expected impact at mission level is on the following:

• Programmatic level: ongoing projects delayed or to be revised totally or partially, new project opportunities coming to address the new needs, new axes of intervention will be explored to address the emergency needs
• Operational level: the mission, already in a growing and structuring phase, will be requested to increase the volume of the operations, resulting in a crucial need of support to ensure clear internal processes, smooth coordination between departments, resources optimization, anticipation of the operational needs.

Following these premisses, the priorities for the BMZ Coordinator / Program are the following:

• Supervise the implementation of the BMZ consortium project.
• Supervise the implementation of the current projects/contracts, with special attention to the upcoming revisions, delays accumulated, field implementation challenges (in WB and Gaza).
• Support the launch of new projects (preparatory activities, setup of the monitoring tools, recruitments,…)
• Support the General Coordinator in the coordination of the operations within the mission, with a special focus on the smooth functioning between departments, on the correct implementation of the current procedures and processes, and suggesting tailored solutions in line with the mission needs evolution.
• Ensure the interim during the Genco absence, including the security and external coordination when needed
• Develop and maintain the correct functioning of the MEAL department, ensuring efficient data collection, analysis and reporting for all the mission interventions.

YOUR POSITION WITHIN THE STRUCTURE

Hierarchical and Functional link: General Coordinator (Genco)

Team under his/her direct supervision: MEAL officer, MHPSS advisor, Advocacy coordinator, project managers.

Close collaboration: Mission Coordination team (out of those under his responsibility), HQ’s staffs dedicated to oPt.

YOUR ACTIVITIES

1. Planning, management, and monitoring of actions in BMZ Consortium Project:

• Be the focal point for the grant “Improve Palestine conflict-affected population access to quality Mental Health (MH) services, while strengthening the resilience of the health system and vulnerable communities in oPt” funded by BMZ.
• Coordinate with the project teams, to guarantee the proper implementation of the project.
• Work closely with MdM Spain (MdM-ES), France (MdM-FR) and Switzerland (MdM-CH), to ensure harmonized, coherent, and high-quality grant management across both areas of intervention. Ensure donor compliance through dissemination, guidance, and monitoring of donor requirements.
• Ensure proper follow-up of the grant and achievement of objectives, results, and indicators in a qualitative and timely manner, in line with the proposal.
• Coordinate closely with the financial department to ensure a proper financial follow-up of the grant, in line with donor requirements.
• Ensure that the intervention is always in line with MdM mandate, values, standards and internal rules and regulations, and coherent across different areas of intervention.
• Contribute to adapt harmonized monitoring, evaluation, accountability, and learning (MEAL) tools and approaches for different areas of intervention under the same grant.
• Ensure integration of cross-cutting approaches in the intervention.
• Alert in a timely manner in case of project deviation, delay and/or associated risks, propose corrective measures and support needed to keep the project on track.
• Coordinate, compile and revise the production and submission of high-quality reporting, amendments, contracts, reports, and audits, related to the grant, in a timely manner and through appropriate channels.
• Coordinate the production of financial reports with the financial referent in HQ.
• Organize and coordinate kick-off and follow-up meetings as well as lessons learnt workshops during the project implementation.

1. Context analysis, needs assessment and strategic planning

• To ensure a close monitoring of the humanitarian situation and coordinate ad-hoc needs assessment if necessary and provide monthly updates.
• Provide monthly updates of the humanitarian situation in the areas of intervention and alert if necessary to adjust the operational approach.
• Be proactive in suggesting new assessments and new programmatic developments to adjust program portfolio to existing needs.
• Develop and rolling out the mission strategy based on prior needs analysis, actors mapping, gap analysis and understanding of MdM programmatic added value and mandate

1. Coordinate and oversee MdM programs

• Ensure quality program implementation, in line with MdM mandate and guiding principles & inform the GenCo of any specific difficulties and share propositions to mitigate the risk.
• Lead the development of the general strategy on MdM programming activities .
• Make sure the different components of the programs are consistent, perfectly integrated and in link with population needs.
• Support the program team in the identification of partners (when needed) and development of healthy and complementary partnership in adequation with MdM values & principles.
• Monitor expenditure and budget compliance on a regular basis, ensure clear budget forecasts are revised monthly based on activity plan, report any concerns to the GenCo and develop plans to mitigate any under or over expenditure.
• Ensure regular communications are maintained between the different departments involved in the programs, ensure all logistics and administrative needs for project implementation are communicated to the support team and planned within budget and chronogram of activities in compliance with MdM processes and procedures and act as a mediator when necessary.
• Ensure the secure archiving and storage of the project’s technical information (indicators, list of beneficiaries and sources of verification).

1. Team Management

• Be responsible for the recruitment of the team under her/his direct supervision.
• Carry out appraisals as per MdM standard requirements and procedures.
• Manage his/her team through : information, setting objectives, monitoring activities, etc.
• Supervise the whole program team, ensure regular coordination, information sharing, develop a good team dynamic and take suitable action in case of problem.
• Ensure communication lines of the organizational chart and among the program team are respected.

1. Monitoring and Reporting,

• Ensure, that all needed data of the programs are timely collected and analyzed.
• Carry out a quarterly review of programmatic achievement based on the monitoring framework and available indicators, and to set up corrective measures if needed.
• Ensure that a clear and solid M&E framework is in place at mission level, with regular surveys and a robust complaint & response mechanism.
• Contribute to the organization / realization of external evaluation when requested .
• Contribute to the elaboration of MdM monthly report.
• Participate in the writing of donor’s reports and proposals.

1. Meetings, coordination and representation

• Organise, on monthly basis, meetings with the technical program team and ensure action plans.
• Actively participate in MdM coordination meetings and other ad hoc meeting decided by the GenCo.
• Make sure that MdM program team participates in the relevant coordination meetings.
• Participate and lead on external coordination meetings with other health actors and or partners.
• Develop constructive collaboration with authorities, such as Ministry of Health.
• Support the GenCo in case of donor field visits or meetings.

list of missions is not exhaustive and may be changed to reflect developments and specific needs.

YOUR PROFILE

Qualifications

Academic : University Degree.

Complementary : Master in Humanitarian Action, Public Health, Gender and / or Development/Social Studies.

Language : High level of spoken and written English. Strong assets:and/or Arabic.

Computer : Advanced office pack user level.

Experience :

· Prior experience at project management and country coordination level mandatory.

· At least 3 in a coordination position with similar responsibilities.

· Proven experience liaising with donors.

· Proven experience managing the safety and security of teams.

· Knowledge of the humanitarian environment and international donors

· Planning and project management.

· Proven experience managing teams of more than 3.

Desirable:

· Experience in the Middle East context and/or the oPt.

· Experience with a healthcare organization.

· Experience in remote management techniques.

CONDITIONS

Medical expenses, repatriation and capitalization insurance paid for by MdM.

Guest-house accommodation in Jerusalem, with regular field trips in Gaza and West Bank

Availability

Immediately.

How to apply

https://empleo.medicosdelmundo.org/jobs/program-coordinator-occupied-palestinian-territory