Program Coordinator

Helpcode Italia Onlus


Helpcode has been working in Mozambique since 1988, with emergency response and growth co-operation interventions in Cabo Delgado, Maputo, Sofala, Manica and Inhambane. In Cabo Delgado, Helpcode works since 2021 in response to the humanitarian emergency, with a consolidated program protecting Safety – with a selected concentrate on safety monitoring, referrals, prevention, mitigation and response to gender-based violence, ladies’s socio-economic empowerment, baby safety -, WASH and Schooling in Emergencies.

Objective of the Position

Underneath the road administration of the Nation Coordinator, the Program Coordinator might be accountable for direct oversight and technical and strategic management for Helpcode emergency and nexus response in Cabo Delgado, Mozambique. The position consists of supervising and managing the supply of program actions and emergency funds, creating Helpcode regional program technique (in collaboration with the Applications Supervisor for Mozambique), guaranteeing linkages and coherence with Helpcode protocols, requirements, and procedures, supervising workers. The Program Coordinator may even be accountable for liaising and coordinating with all related stakeholders and donors concerned within the humanitarian and nexus response in Cabo Delgado, in addition to with native authorities, representing Helpcode earlier than them.

Skilled profile: Program Supervisor

Division: Challenge Unit

Location: Pemba with frequent travels to subject areas, and Maputo when wanted

Period of contract: 8 months (renewable)

Beginning date: 1st June 2024

Primary duties and duties

Program and Challenge administration

  • Ship high quality programme actions reporting, together with the findings when it comes to influence/adjustments on the stage of beneficiaries achieved by the tasks
  • Ensures an efficient planning and implementation of the tasks in addition to well timed supply of companies according to the targets set within the tasks description
  • Ensures that each one the tasks harmoniously contribute to total program targets
  • Ensures an environment friendly monetary administration for the tasks, in compliance with Helpcode mannequin and donor rules
  • Conducts common conferences with the tasks workers and help them (as wanted) to observe up on mission implementation together with revision of targets towards achievements, identification of gaps within the response so as to outline wanted changes within the implementation
  • Guarantee an efficient collaboration with the worldwide and native companions of the tasks
  • Guarantee the connection with the totally different actors of the tasks (Donor, Native Authorities…)
  • Overlook on the actions carried out by the tasks companions

Crew Administration & Human Sources Administration

  • Ensures mission workforce administration and coordination
  • Ensures common efficiency analysis of the workers (nationwide and worldwide and apical workers from the native companions, as wanted) according to inside rules.
  • Ensures well timed recruitment of nationwide workers, in coordination with related help workers, as per Helpcode coverage for employees recruitment.
  • Ensures respect of and adherence to Helpcode guidelines and rules, code of conduct and PSEA.
  • Ensures and proposing capacity-building alternatives for nationwide workers, preserving clear oversight and reporting on trainings attended and performed by nationwide workers.

Monetary Administration and procurement

  • Prepares and ensures common replace of economic plan,
  • Verifies and approves buy, according to the finances and the monetary and procurement plan.
  • Verifies on a weekly foundation the bookkeeping entries within the Helpcode accounting spreadsheets; verifies finances line allocations, finances expenditure standing towards precise supply and the monetary plan for the mission implementation interval.
  • Ensures purchases of products, companies, provides are according to the related Helpcode procurement pointers and procurement plan
  • Verifies the checklist of expenditures, previous to finalizing the interim and ultimate monetary stories.
  • Holds ultimate duty for verification of all help paperwork.

Monitoring, analysis and reporting

  • Delivers well timed high quality reporting on mission actions (Month-to-month, Mid-Yr, ultimate report), together with findings when it comes to influence on particular person and communities.
  • Gives month-to-month updates to the Nation Consultant and Desk Officer about mission progress together with achievements vs targets utilizing Helpcode and donors’ monitoring instruments
  • Prepares and implements a Monitoring and Analysis plan

Enterprise growth

  • Contributes to the formulation of recent tasks in addition to of this system technique for the respective space of intervention
  • Ensures a complete imaginative and prescient of the intervention strengthening the synergies with different tasks carried out within the space.
  • Collaborates with the Nation Consultant, the Program Supervisor for Mozambique and the Technical Groups so as to combine the totally different intervention in the identical long run technique.
  • In collaboration with the Program division in HQ and the Nation Consultant, help the event of the Helpcode Cabo Delgado and Mozambique Technique
  • Assess rising wants according to Helpcode technique and develop mission proposals to be submitted to donors
  • Establishes and manages relations pertaining to mission actions, with related stakeholders, native authorities, related donors and establishments. (donor, associate organizations, different stakeholders)
  • Proactively participates and represents Helpcode in related working teams on the regional stage
  • Proactively engages in bi-lateral conferences with different INGOs and NGOs energetic in related sectors and geographical areas to keep away from duplication, guarantee coordination and referral and work for complementary efforts.
  • Ensures systematic data and replace sharing with the Director of Programmes in HQ and related colleagues.

Safety Administration

  • Ensures software of Helpcode Safety protocols
  • Is answerable for updating Helpcode Danger Evaluation and Mitigation methods

{Qualifications} and Data

  • Submit-graduate {qualifications}
  • Data of fundamental donors’ insurance policies and procedures (ECHO, UN Businesses)
  • Good pc abilities, specifically MS Workplace package deal
  • Fluency in Portuguese and English, written and oral

Skilled expertise

  • Not less than 5 years’ related working expertise in humanitarian or early restoration settings
  • Not less than 3 years’ expertise in Challenge Cycle Administration for emergency applications and interventions
  • Not less than 1 12 months of expertise in managing multi-stakeholders applications
  • Confirmed expertise in mission proposal writing and reporting.
  • Good understanding of finance and logistics necessities in humanitarian settings
  • Expertise in Safety Administration

Expertise and Skills

  • Robust interpersonal relationships and demonstrated capacity to leverage enterprise networks and partnerships for continued development
  • Good communication and management abilities
  • Skill to carry out below stress situation
  • Capability to work autonomously and in issues prevention/decision
  • Skill to assume strategically and conceptually and to translate these into concrete outcomes
  • Skill to determine, provoke and preserve good relationships with associate organizations, donors and nationwide authorities together with constructing skilled relationships with senior decision-makers and influencers/leaders
  • Confirmed organizational abilities and skill to successfully handle a number of duties whereas fostering high quality, workforce spirit and optimistic working relationships with colleagues
  • Integrity according to the Humanitarian Ideas and moral requirements
  • Cultural, gender, faith, and age sensitivity and flexibility

Fascinating necessities

  • Expertise / technical experience in at the very least one of many sectors of curiosity for Helpcode: WASH, Safety, Livelihood, Schooling
  • Data of Italian language
  • Earlier expertise in Mozambique

The right way to apply

To use, ship your CV to [email protected], accompanied by 2 references and a canopy letter by fifteenth April 2024 indicating the reference PMCDG2024

Interviews will begin earlier than the emptiness deadline. Helpcode reserves the fitting to fill the emptiness earlier than the time limit for functions. As a consequence of a doubtlessly massive variety of functions, we apologise upfront for under having the ability reply to the shortlisted candidates.

To assist us observe our recruitment effort, please point out in your e mail/cowl letter the place ( you noticed this job posting.

Job Location