Program Coordinator, Executive and GIP Programs

Job title:

Program Coordinator, Executive and GIP Programs

Company

University of Alberta

Job description

DescriptionThis competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location – This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Alberta School of BusinessThe Alberta School of Business is one of the world’s leading institutions in business education and research and is the first and longest continually accredited business school in Canada. We’re positioned to help shape the future of business with over 140 tenured, tenure track faculty and full and part-time academic teaching staff members who are at the forefront of cutting-edge research and innovative teaching. With 3400 students in our undergraduate program and 950 students in our graduate programs (including 58 PhD students), we are dedicated to fostering a welcome and supportive environment where every student has the opportunity to thrive and reach their full potential. We equip our faculty and students with the latest insights and tools to ensure students receive a transformative learning experience that prepares them for success in a rapidly evolving business landscape.Since 1916, the innovative ideas, entrepreneurial spirit and leadership of the school’s more than 33,000 alumni have strengthened businesses and communities worldwide. We actively foster partnerships with local businesses, organizations and government agencies, allowing our students and faculty to address real-world challenges and contribute directly to the local and global economy. Our outreach programs extend beyond the classroom, empowering students to use their skills for the betterment of society.At the Alberta School of Business, you’ll be part of a dynamic and forward-thinking community that values collaboration, inclusivity and continuous growth, making it an exceptional place to contribute your talents and expertise.For more information about the school, please visit our website at: .PositionThe Program Coordinator supports the delivery of graduate executive programs, including the Executive MBA, Fort McMurray MBA, and the Government Interchange Program (GIP), ensuring alignment with the Alberta School of Business’s values of being Determined, Daring, and Kind. Reporting to the Senior Director for Academic Services and with a dotted line to the Dean for the Interchange Program, the role involves program planning, scheduling, faculty coordination, contract negotiation, student services, event logistics, and client support. The position requires flexibility in work hours, including weekends and occasional travel, and demands a high level of service for executive students and senior government officials. Strong attention to detail, the ability to anticipate needs, and adaptability in service delivery are essential, along with contributions to process improvements and support for promotional activities.DutiesRecruiting and AdmissionsMeet with walk-ins to provide an overview of Executive Masters Programs.Support Recruitment and Admissions team by organizing and attending info sessions (e.g., Fort McMurray, company sites).Ensure program website content is accurate and current.Assist in creating and posting content for Alberta School of Business social media.Support recruitment and admissions processes during peak periods.Program Management and Student ServicesDeliver exceptional student service, offering customized support when needed.Serve as primary liaison with external service providers (e.g., hotels, Keyano College).Coordinate logistics for courses, orientations, events, and receptions (e.g., scheduling, bookings, travel, catering, materials).Manage course and event planning: instructor coordination, venue and equipment bookings, and speaker arrangements.Maintain and organize course materials, instructor bios, and program libraries (both digital and hard copy).Order and distribute course materials and textbooks, ensuring timely delivery.Coordinate exams and assist with speaker series and special events.Provide registration support: enroll students, monitor academic progress, and process academic changes.Interpret and apply university policies (e.g., registration, grades, academic standing).Liaise with the Faculty of Graduate and Postdoctoral Studies to ensure accurate student records and processing.Evaluate student eligibility for convocation and prepare completion reports.Maintain records and reporting systems (e.g., PeopleSoft, shared drive databases).Ensure communication of key updates and deadlines to students.Manage event logistics (e.g., orientation, convocation, alumni events), including invitations, venues, catering, and surveys.Government Interchange ProgramManage all aspects of the Government Interchange Program.Coordinate speaker needs and event logistics (e.g., bookings, travel, catering).Respond to participant inquiries and manage onsite logistics (e.g., setup, brochures, registration).Gather post-event feedback and conduct surveys to improve future events.Qualifications

• Diploma in Office Administration or equivalent. University degree strongly desired.
• 3 years’ experience with office systems, records management and the Google Suite.
• Intermediate to advanced level competency with MS Office applications (Word, Excel, PowerPoint) and Adobe.
• Exceptional customer service skills.
• Exceptional networking and public speaking skills.
• Event planning and management experience is essential.
• Excellent interpersonal, organizational/time management and communication skills.
• A high level of discretion in dealing with confidential and sensitive information.
• Ability to prioritize work and make independent decisions.
• Effective working in a team environment and independently.
• Demonstrated planning and administrative skills.
• Knowledge of the Government of Alberta structure and roles of Deputy Ministers is desirable.
• Familiarity with copyright and FOIPP rules as per University regulations.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.Note: This opportunity will be available until midnight June 6, 2025, Edmonton, Alberta local time.

Expected salary

$51821.52 – 70382.74 per year

Location

Edmonton, AB – Fort McMurray, AB

Job date

Sun, 01 Jun 2025 06:56:40 GMT

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