Programme Assistant

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Description

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Under the direct supervision of the Assistant Representative, and with overall guidance of the programme team, the Programme Assistant delivers quality programme support services to principally internal but also external clients, mastering all relevant rules, guidelines, processes and procedures. S/He is client and results-oriented in service of the country programme. 

S/He also applies established systems and procedures and assists in the creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues. 

The Programme Assistant maintains collaborative relationships with all programme and project staff at the CO. Internal contacts include the Assistant Representative, Humanitarian Coordinator, and the CO’s operations team.

You would be responsible for:

Programme support:

• Assists in the coordination of programme/project planning and preparation of annual workplans;
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics/ issues; 
• Participates in the preparation of annual and quarterly project workplans, and arranges for relevant work planning meetings within the office and with counterparts;
• Facilitates preparation of project review meetings, drafts minutes of meetings and provides any other necessary logistical support to such activities;
• Undertakes monitoring visits to project sites, when required, and verifies project assets every year;

Financial support:

• Prepares budget revisions based on approved work plans and justifications, and monitors project budgetary commitments;
• Generates the required financial reports in a timely manner;
• Checks and examines various project financial reports for accuracy and consistency against approved budgets;   
• Takes required actions on operational and financial closure of projects in line with UNFPA programming guidelines and NEX procedures.
• Follows up with implementation partners for the timely submission of FACE.
• Prepare financial analysis of certain fund codes assigned to her/him and present it to the supervisor and relevant colleagues. 

Administrative support:

• Ensures that all official documents are prepared and kept in the project files for retrieval and archiving; 
• Facilitates project activities, or relevant missions, by arranging meeting schedules, coordinating logistical support, collecting reference documents, and maintaining records;
• Prepares necessary documentation, minutes of meetings and notes to file for relevant transactions (e.g. grant agreements, services contracts);
• Ensures facilitation of knowledge‐sharing between programme and operations clusters;
• Drafts routine project related correspondence;   
• Provides information to missions, visitors and other counterparts requesting.
• Perform any other duties as may be assigned by the Supervisor, IOM and senior management of the Country Office.

Qualifications and Experience: 

Education: 

• Completed Secondary Level Education required. Bachelor’s degree in finance, public health, population, economics, demography and /or other related social sciences fields are preferable.

Knowledge and Experience:

• Five (5) years of relevant experience in social sector/programme development would be an asset;
• Knowledge of results-based management, asset and financial management;
• Good writing and communication skills;
• Proficiency in current office software applications and corporate IT systems.

Languages: 

• Fluency in English and knowledge of the local languages (Dari and Pashto) is required

Source: https://www.unfpa.org/jobs/programme-assistant-fta-g5-open-afghan-nationals-only

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