Programme Assistant

Details

Mission and objectives

The United Nations Development Programme (UNDP) works in 170 countries and territories to eradicate poverty while protecting the planet. We help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. In Angola, the Country Office (CO) is currently implementing its Country Programme (CPD) for the period of 2020 – 2022, which is based on the premise of ‘leaving no one behind’ and ‘reaching those furthest behind first’. The programme includes integrated solutions to complex, interconnected development challenges. These challenges are currently being addressed through three complementary priorities:
1. fostering poverty eradication and inclusive economic growth;
2. increasing resilience to shocks and crises and enhancing management of natural re-sources for conservation and economic development; and
3. strengthening inclusive democracy, human rights, justice and rule of law.
In partnership with the Government of Angola, the CO under programme priority 2 (increasing resilience to shocks and crises and enhancing management of natural resources for conservation and economic development) has been mobilizing efforts and resources to address development challenges in the areas of biodiversity and ecosystems, renewable energy, environmental policy and planning, natural resources management and governance, climate change, disaster risk reduction, resilience building, recovery and livelihoods. UNDP operates through offices in Luanda (for national level interventions), with site representations in Benguela, Cuanza Sul and Huíla.

Context

Under the guidance and supervision of the UNDP/GF Project Manager in Benguela, the UN Volunteer in Angola will work to support the establishment of a foolproof audit trail in preparation for upcoming audits and for general accountability of donor resources and ensure that UNDP, as Principal Recipient and all Sub-Recipients abide by all the policies and procedures for both Global fund and UNDP in the execution of activities for the Global Fund project.
Program Management, PSM, Finance management, Monitoring and Evaluation, and Governance are the key pillars in Global Fund-financed projects and are governed by the same regulations, rules and procedures of UNDP under the principles: a) Provide the best value for money, b) Embody fairness, integrity, transparency, c) Engage in effective international competition and d) Serve the interests of UNDP.
Value for Money is about providing services of the right quality, level and cost that reflect the needs and priorities of customers, council taxpayers and the wider community.
The National UN Specialist Volunteer will be effective in supporting the monitoring of project routines, systems and standards of the key elements of programme/project performance, usually inputs (e.g. activities, staff, curricula, materials) and outputs (e.g. intervention sessions completed, people reached, materials distributed, pharmaceuticals distributed, assets distributed and installed etc.) through proper record-keeping, regular reporting and surveillance systems, as well as service delivery point observation and client surveys.

Task description

Within the delegated authority and under the supervision of Head of Unit or his/her designated mandated representative(s), the UN Volunteer Program Assistant will support the Global Fund PMU to prepare adequately for the upcoming OAI audit by performing the following tasks:
• Support the preparation and management of a clear audit trail for both the principal recipient as much as the Sub-Recipients
• Support the team of UNDP and the SR staff managing the project to collect all the reports of activities implemented from July 2021 to March 2024 and ensure that they are filed both physically and electronically.
• Support the staff to put together field monitoring and supervision reports to the municipalities and ensure that they are systematically filed.
• Support the team in the province to collect and file all minutes of meetings held during this period. The team should have all the documentary evidence of engagements be-tween the PR and the SRs properly filed.
• Support the finance unit to ensure that every financial transaction abides with the financial policy of both UNDP and Global Fund. Follow up and collect all missing back up documents in the form of reports of activities for which a financial transaction was performed.
• Support the SRs to ensure they have all the documents (project strategic framework, Budgets, plans of actions, activity reports, field trip reports, minutes of meetings held, etc) properly filed in a chronological manner.
• Support the project to ensure all the assets of the project and entered on the asset listing, including those in use by the SRs and those installed at health units, and are kept in a secure place.
• Support the team to maintain an up-to-date asset tracker, and all documentation regarding loss of assets is properly filed.
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• Support the reception of health products at the Benguela and Cuanza Sul health units; ensure that Delivery Notes Reception Reports are issued and are on file.
• Support the administrative processes related to the quality control of health products.
• Organize the archiving of health procurement documentation.
• Provision of wide range of support on administration/programme activities.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.