Programme Assistant – Field Coordinator Luxor (SC,L5)

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤ 
Make a difference, and the world will notice. 
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future. 
GLOBAL COMMUNITY  
Build bridges that unite people across the world. 
Being part of a global, diverse, and multicultural community like WFP, will continuously expose you to new ideas and perspectives. 
How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.  
UNLIMITED POSSIBILITIES  
Unlock possibilities you never thought you’d find. 
WFP goes anywhere it is needed and does whatever it takes to get the job done. 
LIFE-CHANGING EXPERIENCE ⭐ 
Reach beyond yourself and discover your true potential. 
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations. 
Join us to make a difference. 
Watch this video to learn more about WFP; the 2020 NOBEL PEACE PRIZE LAUREATE!! 
Link: https://www.linkedin.com/posts/world-food-programme_thankyou-nobelpeaceprize-activity-6721012515532234752-RRa6/ 

WHAT DO WE OFFER?

Unique experience:-

You will learn about WFP and its culture through real-life work experience, a field visit to one of the WFP sites in Egypt and exposure to various job roles. We will provide you with relevant soft skills on-the-job training and feedback to kick-start your professional career. Through this experience, you will develop new skills and make new connections that very well might provide professional references for you someday. 

Clear responsibilities as of day 1:- 

You will have clear job responsibilities and live the experience of being a WFP employee. 

Continuous mentoring and coaching:- 

You will work with professional teams and receive formal training and ongoing coaching. 

Networking opportunities:- 

You will get to enrich your skills and work with people from 30+ nationalities.

ABOUT WFP

WFP Egypt employs a number of field-based technical staff (Programme Assistants/Field Coordinators) to represent the interests of the organization in the targeted governorates and act as the focal point for all development/humanitarian activities in this governorate. These staff members are affiliated to the technical/Programme team which designs and implements activities with different partners, governmental or non-Governmental. The Field Coordinators are therefore the first line of communication with local stakeholders.

ORGANIZATIONAL CONTEXT

The job holders typically report to a Programme Policy Officer or the designate. At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices at the field/governorate level. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision mostly in the targeted geographic areas, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects in the targeted governorates/villages.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

Experience: At least Five years of progressively responsible work experience in, administrative work, Field operations and development programmes.

JOB PURPOSE

To perform specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of assistance packages.  

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide project management and/or general office support following established targets and WFP’s policies and procedures.
• Compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.
• Perform accurate, timely recording of data (for food or cash distribution, capacity building and others) following corporate standards and guidelines and verify that correct amounts/quantities are delivered and distributed.
• Verify proper documentation and validation of distributions and cash transfers and redemption within the different distribution phases, such as at the warehouse, schools, retailers, CPs … etc.
• Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
• Participate in different periodic meetings or workshops with local stakeholders and undertake briefing/awareness sessions with relevant partners as needed, also, represent WFP as necessary in events and visits at the governorate level.
• Follow up on the efficient implementation of different WFP activities and plans in the field, identify operational shortcomings, and propose remedial measures or improvements.
• With view on participatory approaches, assist the design, planning, assessment, and output monitoring processes of WFP projects in the target area/governorate.
• Support communication and activities with local partners, agencies, NGOs and government institutions.
• Act as a point of contact for resolution of general operational queries requesting assistance where necessary

• Assist in identifying, initiating, and implementing capacity building activities and technical assistance to CPs and government partners at the local level to enhance individual skills and capacities and local learning.
• Oversee the reconciliation, as necessary, with appointed CP staff of the cash redemption receipts and the in-kind food commodity receipts on monthly basis, and preliminary review CP monthly distribution reports.
• Prepare and submit periodic reports covering updates on implementation and challenges encountered in the governorate, however ensuring that issues requiring urgent attention are raised separately and in a timely fashion to supervisor.
• Act as a resource person and liaison for CPs and local stakeholders, providing necessary information and clarifications on different issues, as well as needed training such as on assessments, data collection, distribution modalities … etc.
• Facilitate WFP field visits and donor missions, in coordination with WFP Cairo office and local stakeholders and CPs.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
• Perform other tasks as needed.

FUNCTIONAL CAPABILITIES

Capability Name
Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance
Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.
Transfer Modalities (Food, Cash, Vouchers)
Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Knowledge of Specialized Areas
Understands basic technical concepts and data andtheir relevance to food assistance programmes.
Emergency Programming
Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/Govt
Understands and applies basic principles of engagement with government counterparts at the national or local level.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•Has acted as a facilitator/liaison between field and technical teams working on sectors such as education, nutrition, social protection, rural development, etc)
• Has contributed to implementation of development programmes.
• Has observed or assisted with policy/planning discussions• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

TERMS AND CONDITIONS

This is a one-year contract, extension will be based on satisfactory performance and fund availability. 

1 position for Luxor is needed, in addition to building up roster for other duty stations for future reference ( Marsa Matrouh, Aswan, and others in addition to Luxor)

DEADLINE FOR APPLICATIONS

Deadline for submitting the online application is on the 12th of May 2024.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.