Background
Variety, Fairness and Inclusion are core ideas at UNDP: we worth variety as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a manner of guaranteeing all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘go away nobody behind’ method to our variety efforts means rising illustration of underserved populations. Individuals who determine as belonging to marginalized or excluded populations are strongly inspired to use. Be taught extra about working at UNDP together with our values and inspiring stories.
UNDP doesn’t tolerate sexual exploitation and abuse, any sort of harassment, together with sexual harassment, and discrimination. All chosen candidates will, due to this fact, bear rigorous reference and background checks.
The United Nations Growth Programme (UNDP) is the information frontier group for sustainable growth within the UN Growth System and serves because the integrator for collective motion to comprehend the Sustainable Growth Objectives (SDGs). UNDP is the main United Nations group preventing to finish the injustice of poverty, inequality, and local weather change. Working with our broad community of consultants and companions in 170 international locations, we assist nations to construct built-in, lasting options for individuals and planet. The Fiji multi-country workplace covers ten international locations together with Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu in addition to supplies assist to regional initiatives.
UNDP within the Pacific has developed its multi-country programme doc (MCPD, 2023-2027) to information its interventions within the subsequent 5 years in full alignment and on to contribute to the United Nations Sustainable Growth Cooperation Framework (UNSDCF, 2023–27). The Workplace covers 10 international locations within the Pacific with an intensive portfolio which has grown over time. The UNSDCF and UNDP MCPD are designed in full alignment with the 2030 agenda, Samoa Pathway, and 2050 Blue Content material Technique, which is endorsed by the Pacific Island Nations (PICs) amongst others. The UNDP Pacific Workplace subsequent five-year plan strategic priorities are encapsulated below three end result areas: (i) Planet, (ii) Prosperity, and (iii) Peace. Following a strategic evaluation course of which was accomplished in June 2022, UNDP Pacific workplace construction is aligned to the rising priorities of the workplace. On this regard, the programme portfolio will embody mutually reinforcing work streams crafted round two clusters (i) Resilience and Local weather Change; and ii) Inclusive development and Efficient governance, supported by a coverage and innovation crew, Operations crew, Administration and Oversight crew that gives strategic steerage on outcomes Administration and compliance entrusted with the company alignment, programme finance administration and high quality assurance, and strategic communications crew that gives information administration and communication assist to all programme interventions.
Throughout the Pacific Workplace Multi-Nation Workplace (MCO), the Programme crew has a accountability of growing, offering oversight and guarantee adherence to the standard requirements of UNDP’s initiatives and programmes in full alignment with the priorities set out within the MCPD and CF. through the design, implementation, and closure of initiatives and programme. Programme Employees excessive stage recommendation to all PICs supported by UNDP on programming, technical points lined below the MCPD, advocate for UNDP Company messages and interact companions together with governments, personal sector, growth companions, civil society organizations, UNDP company our bodies together with regional and Headquarters to coordinate and catalyze information, classes studying and partnerships to design efficient and revolutionary programmes. Programme crew additional oversees efficient implementation of the multi-country programme and its outcomes and strategic course of UNDP, contribution to UN cooperation framework. It additionally performs necessary position in strategic planning in shut session with the Administration and oversight unit, target-setting, and outcomes monitoring/reporting. The crew additional ensures that high quality ideas as per the UNDP insurance policies and tips are adhered to throughout the whole cycle of programming and throughout administration of portfolios. Strategic partnerships assist useful resource mobilization and determine strategic programme areas of cooperation for brand new initiatives, together with joint programming alternatives. Programme crew is accountable to take care of efficient partnerships with related growth companions and authorities, UN Companies, IFIs, authorities establishments, bilateral and multilateral donors, personal sector, and civil society within the designated assist areas.
Beneath the steerage of the respective Progamme analysts, Programme associates present assist to the programmes of UNDP.
Duties and Duties
As a member of the Programme crew, and below the supervision of the Programme Analyst, the Programme Affiliate supplies assist primarily to the management in execution of providers in his or her Programme Staff, and helps the formulation, planning and administration of the UNDP Fiji programme by managing knowledge and facilitating programme implementation. The Programme Affiliate promotes a client-oriented method in keeping with UNDP guidelines and laws and backstops as needed the Programme Associates in his or her Programme Staff.
The Programme Affiliate works in shut collaboration with the operations, programme and initiatives’ workers within the CO and UNDP HQs as required for resolving advanced programme and finance-related points and change of knowledge.
- Ensures efficient assist to planning, implementation, monitoring and well timed reporting:
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- Ensures assist in assortment, evaluation and presentation of background info for preparation and formulation of CCA, UNSDCF, MCPD and different strategic paperwork and coverage papers.
- Compiles info, growth and presentation of background info for the formulation of mission paperwork, work plans, budgets, and proposals inside the assigned portfolio.
- Gives inputs to the CO planning, monitoring and reporting paperwork (company, regional and CO techniques and platforms).
- Contributes to the evaluation of knowledge on donors, companions, together with provision of knowledge on initiatives funded by authorities cost-sharing.
- Ensures assist in mission planning, monitoring and analysis, and day-to-day mission administration, together with mission communication and reporting, as required.
- Contributes with analysis knowledge to idea notes, mission concepts, funding proposals, coverage briefs and so forth.
- Helps the event of latest pipeline initiatives and supplies inputs and updates on the pipeline info.
- Helps monitoring and well timed preparation of knowledge and reviews based on authorized mission paperwork, company timelines, and CO necessities.
- Helps integration of gender concerns in all programmes/initiatives from the design to implementation, together with planning and budgeting, implementation, monitoring and analysis, in addition to reporting consistent with and utilizing the company gender equality commitments, instruments and techniques.
- Participates and contributes to the programme crew conferences, preparation and implementation of the workplans and implements assigned actions below the respective plans.
- Helps the achievement of efficiency targets consistent with CO plans and priorities.
- Displays and ensures well timed operational and ultimate closure of initiatives inside the portfolio.
- Undertakes high quality assurance for initiatives info in company techniques and open knowledge platforms in accordance with UNDP’s insurance policies and procedures, as wanted.
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| 2. Gives operational and monetary administration assist to the Programme crew and the nation workplace: |
- Helps planning, monitoring and reporting of programmes and initiatives pertaining to price range and useful resource administration, and ensures assist in high quality management of economic useful resource administration, flagging any deviations or bottlenecks.
- Opinions of economic/expenditure reviews; prepares and submits cost and different programe/project-related requests; implements corrective actions consistent with UNDP guidelines and laws.
- Opinions mission budgets and price range revisions to make sure matching with obtainable assets in initiatives.
- Raises e-requsitions and ensures that vouchers processed are matched and accomplished, and transactions are appropriately recorded and posted in ERP.
- Helps in knowledge entries, together with related cost-recovery charges and their distribution, as required.
- Enters price range and revisions into the ERP and ensures acceptable documentation administration.
- Checks CDR Bridge and supplies assist in verification of Mixed Supply Studies and follow-up on their signing by UNDP and Implementing Companions, as required.
- Helps monitoring of programme supply and in implementation of acceleration or corrective measures.
- Gives assist in follow-up to suggestions from audits and assessments (e.g., CO/DIM/NIM Audits, evaluations).
- Ensures importing of required documentation within the company techniques.
- Ensures common monitoring of contribution agreements milestones and flags potential delays in attainment of milestones for well timed corrective measures.
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| 3. Gives assist to implementation of enterprise processes, high quality assurance and oversight of programmes: |
- Helps growth and implementation of normal working procedures for the CO and initiatives.
- Ensures that enterprise processes are adopted by MCO and mission groups consistent with the UNDP laws and guidelines and the UNDP inside management framework.
- Helps in high quality assurance processes, together with common updates of mission info and threat registers are made by mission and programme groups.
- Assists in high quality assurance processes of the Nation Workplace in accordance with UNDP’s insurance policies and procedures, as wanted.
- Helps oversight and monitoring processes of the Nation Workplace in implementation of the Harmonized Method to Money Switch (HACT) framework, together with assurance plans and assurance actions.
- Helps the oversight measures of NIM initiatives (incl. monitoring assist of money advances and liquidation, required capability assessments, and so forth.)
- Ensures environment friendly replace and follow-up to the DIM/NIM mission audits within the UNDP CARDS system.
- Implements efficient inside controls, and correct functioning of a client-oriented monetary assets administration system.
- Helps the institution of the efficient mechanisms inside the crew and Nation Workplace specializing in environment friendly supply of growth outcomes.
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| 4. Facilitates Studying, Information Administration and Self Growth: |
- Assists the programme unit in capturing, codifying, synthesizing classes from evaluations and assessments and helps in sharing and accumulating greatest practices and expertise throughout groups and the area.
- Facilitates peer reviewing, commenting on, and looking for to enhance, the standard of initiatives, good practices, tips, and different paperwork, as required.
- Helps group of coaching and workshops for CO and mission personnel on mission administration, monetary administration, and ERP use.
- Helps in provision of steerage to implementing companions on mission administration and implementation, administrative procedures, monitoring and reporting in compliance with POPP.
- Participates in occasions and supplies sound contributions to information networks and communities of follow.
- Develops and carries out a private skilled growth and studying plan as agreed with the supervisor.
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| Performs different duties inside the useful profile as assigned and deemed needed for the environment friendly functioning of the workplace. |
| Supervisory/Managerial Duties: N/A |
Competencies
| Core: |
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| Obtain Outcomes: |
LEVEL 1: Plans and displays personal work, pays consideration to particulars, delivers high quality work by deadline |
| Assume Innovatively: |
LEVEL 1: Open to inventive concepts/identified dangers, is pragmatic downside solver, makes enhancements |
| Be taught Repeatedly |
LEVEL 1: Open minded and curious, shares information, learns from errors, asks for suggestions |
| Adapt with Agility |
LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile |
| Act with Dedication |
LEVEL 1: Exhibits drive and motivation, in a position to ship calmly in face of adversity, assured |
| Interact and Associate |
LEVEL 1: Demonstrates compassion/understanding in the direction of others, varieties optimistic relationships |
| Allow Variety and Inclusion |
LEVEL 1: Recognize/respect variations, conscious of unconscious bias, confront discrimination |
Cross-Purposeful & Technical competencies
| Thematic Space |
Title |
Definition |
| Enterprise Path & Technique |
Strategic Pondering |
- Potential to develop efficient methods and prioritized plans consistent with UNDP’s goals, primarily based on the systemic evaluation of challenges, potential dangers and alternatives, linking the imaginative and prescient to actuality on the bottom, and creating tangible options
- Potential to leverage studying from a wide range of sources to anticipate and reply to future tendencies; to display foresight so as to mannequin what future developments and methods ahead appear like for UNDP
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| Enterprise Path & Technique |
System Pondering |
- Potential to make use of goal downside evaluation and judgement to grasp how interrelated components coexist inside an total course of or system, and to contemplate how altering one aspect can affect on different elements of the system
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| Enterprise Administration |
Outcomes-based Administration |
- Potential to handle programmes and initiatives with a give attention to improved efficiency and demonstrable outcomes
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| Enterprise Administration |
Assets Administration |
- Potential to allocate and use assets in a strategic or tactical manner consistent with ideas of accountability and integrity
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| Enterprise Administration |
Inside Reporting and Accountability |
- Potential to create inside reporting and accountability processes and requirements
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| Finance |
Monetary Planning and Budgeting |
- Potential to create and handle processes to attain UNDP’s lengthy and short-term monetary targets, together with by planning, budgeting, forecasting, analysing and reporting
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| Ethics |
UN coverage information – ethics |
- Information and understanding of the UN Employees Rules and Guidelines and different insurance policies referring to ethics and integrity
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Required Expertise and Expertise
| Schooling |
- Secondary Schooling is required or;
- College Diploma (Bachelor’s diploma) in Enterprise Administration, Administration, Public Administration, Economics, Social Research or associated fields shall be given due consideration
- Specialised certification in Programme or Undertaking Administration (e.g., MSP or PRINCE-2) or Accounting and/or Finance is a definite benefit.
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| Expertise, Information, and Expertise |
- Minimal 6 years (with secondary schooling) or 3 years (with Bachelor diploma) of progressively accountable administrative, finance or programme expertise is required on the nationwide or worldwide stage.
- Proficient person of computer systems and workplace software program packages (MS Phrase, Excel, and so forth.) is required.
- Information of ERP platforms (Oracle and so forth.) and expertise in dealing with web-based administration techniques is very fascinating.
- Fluency in English is a requirement, native language is an added benefit.
- Information of UNDP’s insurance policies and procedures on programme or mission finance is fascinating.
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Please word that continuance of appointment past the preliminary 12 months is contingent upon the profitable completion of a probationary interval.
Disclaimer
Beneath US immigration legislation, acceptance of a workers place with UNDP, a world group, could have vital implications for US Everlasting Residents. UNDP advises candidates for all skilled stage posts that they have to relinquish their US Everlasting Resident standing and settle for a G-4 visa, or have submitted a sound software for US citizenship previous to graduation of employment.
UNDP shouldn’t be able to supply recommendation or help on making use of for US citizenship and due to this fact candidates are suggested to hunt the recommendation of competent immigration attorneys relating to any functions.
Applicant details about UNDP rosters
Notice: UNDP reserves the suitable to pick out a number of candidates from this emptiness announcement. We can also retain functions and take into account candidates making use of to this publish for different comparable positions with UNDP on the identical grade stage and with comparable job description, expertise and academic necessities.
Non-discrimination
UNDP has a zero-tolerance coverage in the direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, due to this fact, bear rigorous reference and background checks, and shall be anticipated to stick to those requirements and ideas.
UNDP is an equal alternative and inclusive employer that doesn’t discriminate primarily based on race, intercourse, gender id, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.
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