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KEY RESPONSIBILITIES:
System and Contract Compliance
- Assist and supply high quality management of all facets of contract administration, notably enterprise guidelines compliance, of allotted contracts for prime danger contracts.
- Coordinate and share contract administration info with programme employees, regional funding workforce, regional finance as required.
- Monitor funding info methods and guaranteeing enough donor intelligence.
- Set up a detailed working relationship with the regional compliance officer accountants to facilitate synergy within the contract administration and reporting.
- Guarantee all funding information each digital and paper are full and stored updated.
- Contracts High quality Test (of all new signed contracts that month).
- Disseminate and share Kenya programme key efficiency indicators on a month-to-month foundation; working with groups and nation senior administration to handle any underperforming KPIs.
- Take part in funding workforce actions and contribute to improvement of workforce and shared goals.
- Attend planning and coaching conferences and uphold requirements developed by funding to make sure consistency throughout the programmes.
- Full different duties as requested by line supervisor.
- Guarantee key info on new contracts is populated in PeopleSoft – follow-up on getting issues proper, guaranteeing the proper paperwork are uploaded.
- Advise Funding and Programme groups on a month-to-month foundation on the standing of Programme, Venture & Contract info within the Peoplesoft system (OPAL), drawing consideration to shortfalls, dangers, inconsistencies and priorities for motion utilizing the OPAL administration indicator reviews.
- Act because the Peoplesoft (OPAL and Crimson) helpdesk for the Kenya Programme and assist employees to know and successfully use Oxfam methods to assist their work.
- Work with Funding Coordinator, Crimson and OPAL leads in Oxford and in nation places of work to make sure that studying alternatives are supplied for all vital employees.
- Assist, the place vital, the nation groups to make sure CRIMSON compliance, by way of teaching, coaching and aiding related workforce members.
- Assist the capability constructing and induction actions for all related employees on good grant administration & donor compliance from the applications groups.
Donor Reporting
· Assessment donor contracts and donor reviews for compliance with Oxfam and donor.
- Put together and disseminate the quarterly and month-to-month Donor Reporting Schedule (DRS) and work with particular person programme models and managers and implement compliance by working carefully with every Programme Supervisor.
- Stories due or overdue – overview of whether or not assets are in place, what points are making them overdue, how one can resolve and guarantee good communications with donor.
- Extract donor reporting templates from all contracts and facilitate storage in a centralized location. Disseminate and share donor reporting pointers and templates with programme groups.
- Reviewing donor reviews to test for compliance earlier than they’re submitted to senior administration for log off and submission to donors.
- Preserve a contact record of key contacts for all donor contracts and guarantee that is up to date frequently.
Capability Constructing
· This contains supporting and constructing “restricted” fund-management capability and information of donor
necessities inside Programme, Finance and Logistics groups and companions.
· Coaching new employees and organizing refresher trainings for workers and managers on OPAL, CRIMSON
· Capability constructing of companions on donor necessities and procedures.
- Assist employees within the Kenya Programme to watch and adjust to the restricted funding month-to-month enterprise cycle (debtors, excellent earnings, contracts high quality guidelines, donor reporting schedule).
Proposal improvement
- Assist in donor mapping and exploration of donors according to Oxfam’s strategic match, values, and rules.
- Assist proposal improvement processes together with adherence to donor and Oxfam compliance necessities.
- Take part in proposal improvement workshops and conferences.
PERSON SPECIFICATION
Most significantly, each particular person at Oxfam wants to have the ability to:
- Reside our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (learn extra about these here).
- Make sure you decide to our ORGANIZATIONAL ATTRIBUTES (together with adhering to the Code of Conduct).
- Be dedicated to our feminist principles, and to making use of them in your day-to-day behaviour and your work. Be able to continue to learn, with accountability to those that expertise oppression because of their identities, comparable to their gender, race/ethnicity, incapacity, class, or LGBTQIA identification.
- Be dedicated to endeavor Oxfam’s safeguarding coaching and adhering to related insurance policies, to make sure all individuals who come into Oxfam are as protected as attainable.
TECHNICAL SKILLS, EXPERIENCE AND KNOWLEDGE
Important
- Skilled/technical {qualifications} – a Bachelors’ Diploma in Enterprise Administration, Social Sciences or associated area.
- Wonderful verbal communication and influencing expertise, and skill to work successfully with a various vary of individuals each in particular person and just about.
- Influencing and directive expertise on guaranteeing compliance and enterprise guidelines are monitored and key danger areas are highlighted.
- Expertise in working with each institutional and non-institutional donors in a global non-governmental organisation.
- Expertise in donor contract administration in a global non-governmental organisation.
- Good understanding of the cultural and political context of the nation(/ies) and area.
- Expertise of coaching and training expertise and a willingness to assist the event of others.
- Properly-developed interpersonal and workforce expertise and confirmed skill to be versatile in demanding conditions.
- Confirmed laptop literacy and analytical expertise.
- Good negotiation, diplomacy, communication, analytical & advisory expertise.
- Assembly deadlines/good planning, organisational and prioritising expertise. Potential to suppose out of the field and supply/suggest options to programme challenges.
- Accountable, versatile, and adaptable.
- Potential to journey to the sector, as required.
- Potential to make use of and assist individuals to make use of Administration Info Programs (e.g. Peoplesoft) in addition to sound proficiency utilizing MS Workplace (Phrase, Excel, PowerPoint).
- Demonstrated skill to make use of initiative, present tenacity, and adapt priorities to altering calls for.
- Wonderful normal administrative expertise and a focus to element.
Fascinating
- Expertise in proposal improvement and coordination, grant writing and venture planning based mostly on logical framework method in a global non-governmental organisation.
- Understanding of NGO programming in emergencies and/or improvement.
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