Programme Management Analyst

Workplace/Unit/Challenge Description

The UNDP Nation Workplace in India established the Programme Administration and Assist Unit (PMSU) to supply efficient and environment friendly administration advisory help providers to senior administration, programme and operations groups and to align the oversight capacities and capabilities to the CPD to make sure a scientific strategy to six key areas: folks, data, danger administration, funding, operational excellence, and affect measurement. The PMSU acts as a high quality assurance unit aiming to make the CO extra accountable by way of programme efficiency and administration of outcomes and programme monetary sources.

The PMSU is chargeable for growing and mainstreaming sensible instruments and approaches to advertise efficient and environment friendly programme planning, implementation, evaluate, monitoring and analysis, and data administration. The Unit additionally displays and analyzes the programme monetary sources for efficient planning and utilization in accordance with the CO’s general programme focus and priorities. The Unit will play a key position in guaranteeing the compliance of the CO with company insurance policies, guidelines and laws and the alignment of the Nation Programme to the Strategic Plan and modifications launched on the company degree.   These duties will in flip, facilitate the workplace’s capability to answer the quick altering growth wants, whereas sustaining excessive requirements of operation primarily based on company insurance policies and procedures in an accountable method.

The PMSU will report on to the UNDP Deputy Resident Consultant and can work intently with the Operations Supervisor.

Place Function:

Beneath the general steerage and the direct supervision of the Programme Specialist, Programme Administration Assist Unit, the Programme Administration Analyst is chargeable for coordinating programme administration, oversight and compliance actions of the Workplace and gives recommendation on high quality assurance and helps oversight work for CO programme and operations actions and contribute to the general administration efficiency throughout the Nation Workplace and organizational studying to reinforce the affect and relevance of the nation programme.

The Programme Administration Analyst promotes a collaborative, client-oriented strategy according to UNDP guidelines and laws and works in shut cooperation with Administration, Programme, Operations and different Groups within the CO, Regional Hub and Regional Bureau and numerous HQ items.

To achieve success on this position, the Programme Administration Analyst ought to have a robust programme finance administration background, ample data of enterprise danger administration, together with superior analytical abilities. S/he ought to have robust teambuilding, interpersonal and communication abilities, be capable to work beneath strain, and be capable to have a look at points from completely different angles and discover artistic options.

UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic targets. Due to this fact, UNDP personnel are anticipated to work throughout items, features, groups, and initiatives in multidisciplinary groups with a view to improve and allow horizontal collaboration.

Duties and Tasks

Guarantee strategic oversight of programme planning, monitoring and reporting of growth initiatives:

• Correct monitoring and oversight of inner management mechanisms and compliance of mission and programme useful resource administration actions, on the design, implementation and closure levels, to make sure that they’re carried out persistently and in accordance with UN/UNDP guidelines, laws, insurance policies and procedures (POPP).
• Set up normal working procedures and enterprise processes for high quality of the mission budgets formulation and supply, together with costing of outcomes, availability of sources, and reporting necessities to allow ample monitoring and oversight.
• Guarantee strategic inputs to mission design, pre-appraisal and high quality assurance critiques of the draft mission paperwork to enhance the standard of programming, together with multi-year work planning, capability assessments for monetary reporting, useful resource administration, cost-recovery together with DPC, and monetary preparations and so forth.
• Contribute to the achievement of mission targets and outcomes by energetic oversight evaluate of initiatives; evaluation of reliability and integrity of monetary info offered in mission reviews and company techniques, and the completeness of supporting paperwork.
• Guarantee high quality advise and help to programme groups on efficient use of instruments and methodologies for useful resource planning, monitoring and reporting to raised orient surroundings vertical fund initiatives and different donor-funded initiatives in opposition to UNDP company and donor insurance policies associated to programme and mission administration, providing concrete choices to reinforce  compliance, finance efficiency analytics, and different accessible sources of classes and finest practices.
• Helps general useful resource mobilization of the CO by the evaluate of donor agreements, value sharing agreements and belief fund agreements and observe up on contributions. Coordinate with UNDP HQ and authorized division for any essential clearances.
• Assist transparency and accountability in mission useful resource administration, and general programme administration and perform focused efficiency critiques to make sure targets are met; and make applicable suggestions for enchancment.
• Carry out different duties/duties which may be required upon path of  supervisor.

Nation Workplace focus for Harmonized Method to Money Switch (HACT) :

• Monitor and coordinate efficient follow-up to the Harmonized Method to Money Transfers (HACT) Direct Implementation /(DIM) and CO audits, analyze audit findings and help preparation of the advance plans, facilitate common monitoring of capability growth actions for all initiatives.
• Take part in Inter-Company HACT Taskforce and Determine HACT initiatives for UNDP and consolidate listing with different UN businesses;
• Provoke and monitor/evaluate micro-assessment and  Companion Capability Evaluation Software of agreed companions;
• Assessment advisable capability growth wants of Implementing Companion and make suggestion to UNDP Administration for observe up;
• Facilitate capability growth in collaboration with involved UNDP items.
• Lead mission spot-check train, present steerage to Nation Workplace Spot-check Workforce for finishing up mission spot-check train, conduct high quality assurance of spot verify reviews and facilitate observe up of the spot verify findings
• Guarantee correct implementation of anti-fraud mechanisms and anti-money laundering and countering finance terrorism (AML/CFT) insurance policies and procedures.
• Elaborate workplace enterprise processes mapping and growth of risk-informed SOPs; establish alternatives for changing enterprise processes into web-based techniques to reinforce effectivity, accountability, and danger administration.

Guarantee efficient programme administration, together with selling efficiencies by efficient programme devices planning:

• Monitoring and advisory help to programme planning and mission design by appropriate help on programming devices.
• Assist programme groups on efficient use of instruments and methodologies for planning, monitoring and reporting to raised orient initiatives in opposition to UNDP company and particular donor insurance policies associated to mission design and administration, providing substantive recommendation and concrete programming choices to reinforce mission compliance, portfolio evaluation, evaluate of evaluations, efficiency analytics, and different accessible sources of classes and finest practices
• Present steerage and advise on the choice of the proper programming instruments and be certain that that is embedded into mission design
• Present help and guarantee high quality assurance of authorized paperwork, together with LOA, MoU, RPAs, LVG Agreements, PCA and price sharing agreements in accordance with UNDP guidelines and laws/Advise and put together funding agreements with donors and guarantee compliance with the group’s company template/ Efficient and environment friendly clearance and implementation of the cost-sharing belief fund agreements.
• Coordinate with UNDP Authorized Workplace and Headquarters on the clearance of donor agreements and programming devices when required.

Efficient coordination of Nation Workplace audits and observe up of Nation Workplace audits:

• Function focus for Nation Workplace audits and put together required documentation.
• Facilitate provision of documentation from Nation Workplace items as required
• Guarantee audit suggestions are appropriately entered in UNDP database (CARDS) and repeatedly monitored for implementation
• Guarantee evaluation of the standard of evaluations, and audit developments with give attention to monetary controls and useful resource administration and guarantee related administration actions in addition to changes to enterprise operations and programming approaches.
• Contribute to the design and monitoring of Nation Workplace efficiency, integrating monetary and operational efficiency metrics, together with regional targets, workplans / MCO Enterprise Plan and Annual Compacts and so forth.
• Guarantee essential follow-up measures to answer the suggestions from international audits, regional assessments and company actions plans, and so forth., as required.
• Put together annual audit calendar for mission audits (NIM/NGO) together with listing of mission to be audited primarily based on company standards;
• Present high quality assurance of the NIM/NGO audit reviews and guarantee audit follows UNDP company tips;
• Present auditors, UNDP items and initiatives with checklists and audit scope and TOR;
• Facilitate interplay between auditors and initiatives and guarantee well timed submission of all audit necessities together with reviews;
• Analyze audit findings throughout initiatives and put together audit observe up plan;
• Facilitate common monitoring of audit observe up and preparation of capability growth actions for all initiatives;
• In session with Senior Administration, assess danger areas and work with mission employees to reduce danger publicity; 
• Enter required knowledge and repeatedly monitor UNDP audit database (CARDS);
• Liaise with Regional Audit Centre on audit and oversight issues, search steerage and technical inputs and help as essential.

Capability growth and data facilitation:

• Guarantee wants and capability assessments are performed on common foundation and capability growth actions are designed in an environment friendly method.
• Present coaching and facilitates efficient data dissemination throughout the workplace and initiatives to make sure colleagues have quick access to sources and instruments.
• Present steerage and particular coaching periods to programme and mission employees on HACT and administration /NIM/NGO audit processes and customary findings
• Conduct evaluation of COs’ knowledge and case proof to distil related classes on programme oversight and programme finance, in addition to  mission administration and implementation.
• In shut collaboration with the Regional Bureau employees, contribute to growth and supply of modular coaching packages to strengthen COs’ and companions’ capacities within the programmatic and operational oversight and implementation of the CO portfolios.
• Contribute to CO capability constructing efforts and the planning and supply of workshops and studying occasions.
• Take part in, and produce CO views into, the implementation of coverage and strategic initiatives on the regional and HQ degree in her/his areas of duty to help the important thing outcomes, outcomes, and outputs of the UNDP Strategic Plan.
• The incumbent performs different duties inside their useful profile as deemed essential for the environment friendly functioning of  the Workplace and the Group.

Required Expertise and Expertise

Training:

• Superior College Diploma (Grasp’s diploma or equal) in Finance, Administration,  Enterprise Administration, Challenge Administration, Worldwide Growth, Public Administration, Accounting and/ora  skilled accounting qualification from an internationally accredited institute of accountancy is required, OR .
• A primary-level college diploma (bachelor’s diploma) together with a further two years of qualifying expertise might be given due consideration in lieu of the superior college diploma
• Skilled Certifications in Programme/Challenge administration is advantageous.

Expertise:

• As much as  2 years (with Grasp’s diploma) or minimal 2 years (with Bachelor´s diploma) of expertise in programme administration, programme oversight, useful resource administration, monetary administration providers or related associated discipline is required.
• Demonstrated expertise in programme/mission administration or programme finance and or operations administration is required
• Information of ERP platforms (Oracle Cloud, and so forth.) is extremely fascinating.
• Robust data/expertise of UNDP Enterprise Threat Administration coverage, Accountability Framework, programme and mission administration insurance policies and procedures is fascinating.
• Robust communication abilities and wonderful writing abilities/expertise is desired.
• Fluency in English and Hindi is required.

Supply: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/17241