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Programme Management Analyst Governance Peace and Security

United Nations Development Programme

Job Description

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Description

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Below the general steering and supervision of the Programme Administration Specialist, the Program Administration Analyst (GPS)contributes to analysis, monetary administration, and programme implementation together with offering needed operational, administrative and programmatic assist. The Programme Administration Analyst works in shut collaboration with the operations, programme and initiatives’ workers within the Vietnam Nation workplace, RO and UN Ladies HQs as required for resolving complicated finance and funds and logistical associated points and alternate of knowledge.

The incumbent will probably be anticipated to steer a rising staff of program associates/assistants and related junior consultants, interns, volunteers, collectively making certain the seamless execution of associated applications’ monetary, operational, administrative, human sources, auditing and procurement actions.

Duties and Obligations:

Present superior administrative and logistical assist for planning and reporting:

  • Present substantive inputs within the preparation of programme work plans, budgets, procurement plans, SSA plan, mission and depart plans, and proposals on programme implementation preparations.
  • Present technical steering to progamme companions on routine supply and reporting of programme supported actions and funds.
  • Coordinate the gathering of knowledge for the audit of programmes/ initiatives and assist implementation of audit suggestions.
  • Contribute to the event or replace of normal working procedures, pointers, checklists, templates and enterprise processes in programme and mission administration.
  • Evaluate programme information from programmes/ initiatives for CO.
  • Assist the preparation and administration of implementing companion agreements.
  • Plan and oversee all logistical, administrative, procurement, recruitment and monetary preparations for group for conferences, workshops, occasions, and missions.
  • Finalise TORs for SSA recruitments, implement the recruitment, contractual and fee processes. Answerable for journey preparations for the Programme Group, together with journey plan, request and and claims.
  • Be a contact level for all operational preparations of the implementation of actions beneath GPS initiatives.
Present superior administrative assist to the monetary administration:
  • Create initiatives and Awards in Quantum system, put together funds revisions, revise mission awards and standing; and decide unutilized funds and the operational and monetary shut of a mission.
  • Monitor funds preparation and the funds of programmes/initiatives; put together periodic stories; finalize the Funding Authorization and Certificates of Expenditures Type (FACE) types.
  • Evaluate monetary stories (FACE); put together non-PO vouchers for growth initiatives.
  • Preserve inside expenditures management system, publish transactions in Quantum system.
  • Create requisitions in Quantum system for growth initiatives; register good receipts in Quantum system.
  • Put together and observe up of cost-recovery payments in Quantum system.
  • Be sure that all actions are logistically and financially deliberate, carried out, procured, monitored and cleared, maximizing the usage of the Quantum ERP (E requisitions, POs, non-POs invoices, invoices, reporting, and so forth.)
  • Assist the preparation, implementation and shut UN to UN joint applications and different donor pool fund modalities for the GPS and NAP WPS (if any).
Present oversight to program operational assist providers:
  • Develop and implement methods to optimize the effectivity and impression of program assist providers.
  • Present again stopping assist for funds preparation, monetary reporting, and expenditure monitoring for all growth applications.
  • Conduct common monetary evaluation to determine areas for enchancment and guarantee compliance with UN monetary laws.
  • Present steering and assist to applications and associates within the implementation and compliance of operational and administrative procedures.
  • Assist overview and supply suggestions on procurement plans, making certain adherence to UN Ladies’s procurement guidelines and laws.
  • Establish coaching wants, together with orientation and training, inside the program assist staff and manage capacity-building, teaching and induction actions accordingly.
Facilitation of data constructing and information sharing:
  • Assist synthesis of classes learnt, and finest practices associated to programme administration and finance.
  • Coordinate the group of coaching for the workplace workers and companions on programme and operations associated points.
  • Establish sources, and collect and compile information and knowledge for paperwork, pointers, speeches, and place papers.
  • Consolidate and supply element induction and training to new program associates, in collaboration with related operational staff members.
Present administrative assist to Useful resource Mobilization:
  • Put together cost-sharing and different agreements; observe up on contributions inside the CO useful resource mobilization efforts, set up a very good submitting system for every contribution with a monitoring system of economic and program outcomes for donor reporting.
  • Arrange, compile, and course of data from donors, Nation Workplace, and programme staff, as inputs to numerous databases and paperwork.
Required Abilities and Expertise:

Training and certification:

  • Bachelor’s diploma or equal in enterprise administration, monetary administration, accounting, administration, or associated subject is required
  • Certification in CIPS 3 and/or mission planning and administration is an added benefit
Expertise:
  • At the very least 7 years of progressively accountable expertise in administration or programme coordination or administration/assist
  • Expertise in working in a pc atmosphere utilizing a number of workplace software program packages is required
  • Expertise in the usage of a contemporary web-based ERP System, ideally Oracle Cloud, is fascinating
  • Expertise in supporting a staff is required
  • Expertise in main a staff will probably be an asset
Language Necessities:
  • Fluency in English and Vietnamese is required

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