Programme Management Specialist

Supporting Country Programme teams including coordination and monitoring of UN Country Teams discussions and preparation of reports and briefs to the DRR particularly in relation to Western Balkan countries. Supporting the management of Regional Governing Bodies and the liaison with its members and Commissions’ Secretaries and other external partners as required exercising initiative and judgement.

Tasks and responsibilities:

• Coordinate the planning and management of the office of the DRR and ensure timely and quality completion of the tasks and responsibilities assigned to the DRR.
• Oversee and support all aspects of the FAO Governing and Statutory Bodies in the Europe and Central Asia region, including their planning, development, execution and report drafting. Regularly brief and report to the DRR, Senior Management, FAO Representatives, and country offices on Governing Bodies’ issues. Coordinate and monitor all related activities, support financial planning, maintain records, and draft Letters of Agreement and Memorandum of Understanding/Responsibilities with host governments or partner organizations for meeting arrangements.
• Liaise as necessary with key partners including members of the Europe Regional Group (ERG), Government Focal Points, Ministries, Embassies, Permanent Representations of FAO Members, Civil Society Organizations, Intergovernmental Organizations, International non-governmental organizations, and non-state actors. Lead official communication and protocol actions, and ensure proper procedures are followed.
• Coordinate matters in connection to regional administration and corporate exercises, such as Country Annual Reports, Regional Synthesis Report, Risk log, Business Continuity Plan, and other regional level corporate reporting and monitoring exercises. Support the regional network related matters:
• Provide variety of support tasks to the ADG and DRR’s offices including but not limited to tasks pertaining to the DRR’s role as ‘de facto head of office’ in the Western-Balkan countries (Bosnia and Herzegovina, Montenegro, North Macedonia and Serbia).
• Coordinate the management of all relevant matters in relation to the FAO offices as instructed by DRR;
• Liaise with UN Resident Coordinator and UN Agencies present in the respective countries. Attend UN Country Team meetings as requested.
• Coordinate and support the respective country teams in completing the corporate exercises in planning, monitoring and timely reporting: developing country briefs, annual reports, risk matrixes, BCPs, etc. Review reports prepared by the country offices prior to the clearance of the DRR.
• Support technical teams in relation to technical areas lead by the DRR, specifically: E-Agriculture and One Health.
• Support the work of the Assistant Director-General and Regional Representative (ADG-RR), and the REU Senior Management (SMT). Brief and report to SMT on requested matters relevant for the Senior Management.
• Provides training, mentorship and day-to-day supervision for Programme/Meeting Assistant. In liaison with the office of the ADG-RR, provides training and support in day-to-day supervision of Office Assistants.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

• Advanced university degree in international relations, economics, diplomacy, or other related field (first level degree with minimum seven years of relevant experience will be accepted in lieu of advanced degree
• Five years of relevant experience in one or more of the following areas: programme management, project management, diplomacy, foreign affairs;

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2500238