Programme Manager – Pacific Humanitarian Warehousing Programme

Programme Supervisor – Pacific Humanitarian Warehousing Programme

SPC – Secretariat of the Pacific Neighborhood

Suva, Fiji

The Pacific Humanitarian Warehousing Programme (PHWP) is an eight-year multi-donor, multi-country funding to boost humanitarian warehousing capabilities throughout 14 Pacific Island International locations and Timor-Leste by way of three areas of intervention – warehousing infrastructure, provides (non-food gadgets) and warehousing methods, together with integration into native and regional humanitarian structure. This system is framed by three thematic priorities – Gender equality, incapacity and social inclusion; localization; and inexperienced humanitarian motion. By the top of the eight-year interval, it’s anticipated that Pacific Island International locations and Timor-Leste are ready to reply to disasters more and more independently and sustainably.

The function – Programme Supervisor – Pacific Humanitarian Warehousing Programme will present the day-to-day strategic and operational management of the Pacific Humanitarian Warehousing Programme inside a cross-functional workforce surroundings involving: the institution of the Programme Administration Workplace (PMO) and design of the varied approaches informing the Programme Supply Plan throughout an eight-year program; integration of the PMO with the Infrastructure Specialist Unit engaged to handle the warehousing infrastructure part; and planning and monitoring programme assets making certain that monetary evaluation is risk-informed and the supply plan is resourced appropriately.

The important thing tasks of the function embrace:

Programme planning and implementation and technique

• The day-to-day administration of the programme in an outlined and built-in whole-of-programme supply plan involving the Infrastructure Specialist Unit engaged to ship the warehousing infrastructure part.
• Successfully monitor programme efficiency consistent with the MEL plan and figuring out and addressing areas for enchancment.
• Implement dangers and safeguarding methods consistent with the Danger Administration and Social and Environmental Safeguards Plan/s that can mitigate potential points that might adversely affect programme success or the status of SPC.
• Exhibit good apply when contextualizing and mainstreaming GEDSI, localisation and local weather and catastrophe resilience approaches throughout all elements of humanitarian warehousing – development, provides and administration.

Stakeholder engagement and communication

• Establish and interact Programme stakeholders (Programme Governance Committee, improvement companions, NDMOs, and many others.) consistent with the Stakeholder Engagement and Communications Plan, together with collaborating nations, improvement companions and CROP businesses; recurrently inform stakeholders about programme progress, dangers, and adjustments.
• Profitable communication and endorsement of a shared imaginative and prescient of what programme success appears like; stakeholder issues are addressed shortly, making certain their wants are appropriately thought of in programme decision-making.
• Interact stakeholders within the programme implementation course of and supply significant alternatives to contribute to creating Nationwide Implementation Plans.

Useful resource administration

• In coordination with the Deputy Director – Catastrophe and Neighborhood Resilience Programme, handle programme assets, together with budgets, human assets, and provides effectively and consistent with SPC insurance policies and donor funding agreements.
• Systematically monitor and forecast programme expenditures and the general monetary efficiency towards the finances, placing early indications of serious deviations and mitigation methods in place.

High quality assurance

• Implement, together with the Infrastructure Specialist Unit, high quality assurance processes to make sure that programme deliverables, together with warehouse development, provides and administration preparations to satisfy established requirements and necessities.
• Execute monitoring, analysis and studying actions per the MEL Plan to watch and assess the affect and effectiveness of the programme; with a transparent attribution between outputs and end-of-program outcomes.
• Systemically acquire and analyze information at a whole-of-program and country-level to measure program outcomes and make data-driven selections for ongoing enchancment.

Administration and Management

• The programme workforce to comprise of a talented and competent workforce, assembly key venture milestones and exceeding efficiency targets.
• Be sure that a respectful and productive working relationship exists between the programme administration workplace and the infrastructure unit.

Key choice standards

{Qualifications}

• Superior college diploma (grasp’s diploma or equal) in legislation, worldwide improvement, worldwide relations, political science, catastrophe administration, humanitarian motion, logistics/provide chain, or different related space.

Technical experience

• No less than 15 years of progressively accountable related expertise on the regional or worldwide degree in humanitarian affairs, catastrophe threat discount, group resilience, humanitarian logistics or associated fields.
• No less than 5 years of expertise in a Staff Chief/ Programme Director/ Deputy Director/ Supervisor function.
• Demonstrated broad understanding of the event context and the challenges and alternatives that body programme implementation throughout the Pacific.
• Thorough understanding of adaptive programming and core purposeful areas together with MEL frameworks, finance, useful resource mobilization, contract administration, communications and stakeholder engagement, and threat administration.
• Sensible expertise in programming throughout a number of of the next areas: incapacity inclusion, gender equality, social inclusion, localization, and inexperienced humanitarian motion.
• A collaborative and open communication type with robust interpersonal and influencing capabilities to construct relationships throughout totally different stakeholder teams.
• Expertise in efficiently working inside a deadline-driven surroundings.
• Excessive degree of competency throughout numerous Microsoft functions, together with Excel, Phrase, Outlook and PowerPoint.

Language expertise

• Glorious English written and verbal communication expertise (oral and written).

Interpersonal expertise and cultural consciousness

• Capability to work in a multicultural, inclusive and equitable surroundings.

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