Programs Assistant

Job title:

Programs Assistant

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsPrograms Assistant – (997523.3)This details all the information about the job posting.Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Faculty of Education -> Educ Psych & Leadership StudiesLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date14 July 2024Please note that positions will close at 4 p.m. on the closing date.FTE0.5Salary Grade$4,305.00 – $4,438.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB7Hours of WorkMonday – Friday; 8:30 am – 4:30 pmStart Date7/15/2024End Date5/31/2025Employee Group:CUPE 951 – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.*This position is eligible for a Hybrid Work Arrangement*Job SummaryThis position serves the Department of Educational Psychology and Leadership Studies as the Programs Assistant and provides secretarial assistance to the department Academic Unit Advisers.Working closely with Graduate Admissions and Records and Undergraduate Admissions, the Programs Assistant handles work related to students taking EPLS graduate or undergraduate programs. This includes: processing and distributing applications; pre-screening and assessing applicants for the admissions committees, preparing offer letters and tracking the acceptance status of offers; advising graduate and other prospective students on department and university regulations; setting up and maintaining files, lists, reports and spreadsheets; assisting students with registration issues; adding and dropping students; processing registration overrides; and preparing and processing various administrative forms; collates awards and nominations information; preparing statistical information on various aspects of programs in the department; TA allocation and postings; tracking and scheduling of candidacy and oral exams; and monitoring students’ progress. This position attends committee meetings, is responsible for minor department website updates and completes other duties of similar scope and complexity as required.Job RequirementsExperience:A minimum of three (3) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training and experience.Knowledge/Skills/Abilities:

• Ability to work independently and as a team member in a professional and conscientious manner
• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity, diversity and inclusion, and contributing to an inclusive working and learning environment
• Strong organizational and advanced secretarial skills including extensive experience with word processing, database and spreadsheet applications
• Excellent verbal and written communication skills
• Able to prioritize responsibilities with a multi-faceted workload and provide accurate results with a minimum of direct supervision; demonstrated ability to effectively manage large volumes of work and meet tight deadlines in a work environment that experiences frequent interruptions
• Demonstrated organizational and analytical/problem solving skills
• Ability to handle difficult interactions with tact and diplomacy; exercise independence, initiative and good judgement
• Resourceful, able to adapt to changing environment; positive attitude
• Good organizational skills including attention to detail, time management and ability to multitask
• Proficiency with computer applications (i.e. MS-Office Suite, Adobe Create Suite, etc.)

Specialized Knowledge/Education:Secondary school graduation or equivalent.Assets/Preferences:

• Knowledge of, Banner, FAST-Student, Cascade, AIRS, CAPP
• Knowledge of both undergraduate and graduate student experiences, regulations, policies, etc.
• Other assets include demonstrated experience in a university graduate studies and/or undergraduate environment and experience working with UVic graduate and/or undergraduate policies and regulations.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$4305 – 4438 per month

Location

Sedgewick, AB

Job date

Fri, 05 Jul 2024 03:41:59 GMT

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