BACKGROUND

UNDP is dedicated to reaching workforce range when it comes to gender, nationality and tradition. People from minority teams, indigenous teams and individuals with disabilities are equally inspired to use. All functions might be handled with the strictest confidence.

UNDP doesn’t tolerate sexual exploitation and abuse, any form of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, bear rigorous reference and background checks.

UNDP’s presence within the Bangkok Regional Hub (BRH) of the Regional Bureau for Asia and the Pacific (RBAP) delivers a full vary of coverage, programme, and operations help to 24 Nation Places of work (COs) within the Asia-Pacific area. As a part of the Nation Workplace Assist and High quality Assurance (COSQA) Unit, the Administration Advisory Companies Group (MAST) offers strategic administration oversight and advisory help. As a part of the workforce, the incumbent will work with proof and knowledge to investigate efficiency indicators and contribute to the Regional Bureau’s high quality assurance and oversight actions to boost the Regional Bureau and CO administration efficiency. S/he may also work carefully with completely different groups within the Regional Bureau and Nation Places of work, Bureau for Coverage and Programme Assist (BPPS), Bureau for Administration Companies (BMS), World Shared Companies Centre (GSSC), and Workplace of Audit and Investigations (OAI) to make sure coherent, well timed, and appropriately prioritized measures and options.

A complete evaluate of tendencies of observations from the nation workplace audits carried out by the Workplace of Audit and Investigations (OAI) throughout varied RBAP places of work, audits of immediately applied tasks (DIM), mid-term critiques, and terminal evaluations of tasks point out persistent weak point in programme and mission administration, with a deal with the mission design stage, whereby outcomes frameworks, multi-year work planning and correct costing of procurement and human useful resource plans within the tasks had been cited. This finally results in a diminished potential to articulate and show mission outcomes, the unclear correlation between sources spent and outcomes, and failure to show the effectiveness and effectivity of our growth interventions or contribution to sustainable growth targets.

DUTIES & RESPONSIBILITIES

The Challenge and Portfolio Improvement Specialist offers substantive advisory help to Nation Places of work within the area on the alignment of Vertical Funds (GEF, GCF, and others) and non-VF tasks and ensures oversight of the formulation of the tasks and portfolios within the area from mission idea to initiation plan and full mission doc in addition to portfolio paperwork, focusing however not restricted to the standard assurance of programme associated facets of the design, administration preparations, administration of dangers, number of companions, and all different necessities outlined within the UNDP programming high quality requirements/standards. S/he additionally works carefully with the subject material specialists and nation specialists within the COSQA, World Coverage Community (GPN), and different groups within the Bangkok Regional Hub, BPPS and Regional Technical Advisors, performing high quality assurance features on all facets of VF and non-VF mission formulation and flags problems with concern on these requiring larger CO and RBAP administration consideration promptly.

Underneath the general steering of the Administration Advisor and direct supervision of the Programme Administration Specialist within the Regional Bureau, working in shut collaboration with the Threat Administration Specialist, Administration and Oversight Group, Nation Programme Specialists, GPN, and the Regional Technical Advisors of the BPPS, s/he guides the COs in guaranteeing the standard of the mission design in keeping with programming requirements of UNDP.

To achieve success on this function, the Challenge and Portfolio Improvement Specialist ought to have the power to assume creatively and join the dots throughout programme, operations, and mission administration. S/he also needs to have wonderful folks and communication expertise and a eager curiosity and observe document in designing and facilitating participating and interactive coaching occasions for purchasers.

UNDP adopts a portfolio method to accommodate altering enterprise wants and leverage linkages throughout interventions to realize its strategic targets. Due to this fact, UNDP personnel are anticipated to work throughout models, features, groups, and tasks in multidisciplinary groups to boost and allow horizontal collaboration.

Key duties and accountabilities embrace:

• Guarantee steering and high quality assurance to COs on the formulation of the portfolios within the Asia-Pacific area.
• Present oversight of the design of growth interventions for the optimization of growth outcomes.
• Speed up measures to shift from tasks to portfolio approaches.
• Capability growth and information administration on mission and portfolio design.

Guarantee steering and high quality assurance on the formulation of the portfolios within the Asia-Pacific area:

• Present recommendation to COs in mission formulation for high-priority non-VF and VF tasks, specializing in high quality requirements and guiding on governance and administration preparations, companions’ choice, monetary administration, procurement, human sources, programme finance, and enterprise danger administration.
• In shut session with the related groups and technical specialists/mission builders in Nation Places of work, BPPS Regional Technical Advisors/Specialists, Regional Bureau workers, BMS, and others, present advisory companies and help in keeping with donor insurance policies all through mission implementation, monitoring, and closure.
• Proactive steering to COs on the analyses required in mission formulation, similar to up to date and evidence-based companions’ capability assessments, social and environmental screenings and assessments, non-public sector danger evaluation, market analyses, requisite feasibility research, nation workplace capacities, and many others.
• Information COs on programme oversight necessities to be deliberate and budgeted throughout mission formulation to make sure alignment with company and donors’ expectations.
• Guarantee COs use present knowledge on companions’ efficiency, HACT assurance actions, evaluations, social and environmental assessments, danger dashboards, audits, and different company instruments to strengthen the formulation of the tasks inside the Vertical Fund portfolio.
• Recommendation on establishing mechanisms for pre-appraisal and high quality assurance critiques of the draft mission paperwork to enhance programming high quality.
• Set up a database of excellent high quality indicators to help places of work within the design of initiatives.

Present oversight on the design of growth interventions for the optimization of growth outcomes:

• Oversee the standard of idea notes, mission initiation plans, and mission paperwork in session with related workers within the Regional Bureau, BPPS, and BMS earlier than submission to make sure full alignment with company insurance policies, requirements, and instructions in addition to donors’ necessities.
• Present oversight on the work of specialists/consultants and high quality guarantee their technical inputs to the mission design.
• Assessment and advise on ample governance preparations and monitoring methods throughout mission design phases (multi-country and normal growth tasks).
• Guarantee the appliance of the Enterprise Threat Administration insurance policies by COs all through the design of tasks, with particular emphasis on social and environmental dangers, associate danger assessments, and programmatic, monetary, organizational, and operational dangers.
• Take part in idea appraisal conferences and high quality assurance of idea notes, proposals, and mission paperwork, together with required supporting paperwork/annexes, to facilitate the Regional Bureau’s evaluate and clearance processes.
• Oversee appraisal critiques and assessments for growth tasks and carry out high quality assurance all through the mission design part in keeping with UNDP programming requirements.
• Conduct inside mapping of topic space specialists and set up a roster of profiles for efficient design mechanisms.
• Handle the roster and long-term settlement of mission design specialists, monitor contracts, and consider the standard of companies.
• Make sure the design of tasks is in keeping with the standard requirements of UNDP programme administration, and oversight capacities in all tasks are in place to make sure that the peace of mind perform is carried out constantly and following company and donor requirements.

Speed up measures to shift from tasks to portfolio approaches:

• Contribute to amassing, compiling, analyzing, and deciphering nation workplace knowledge on implementing the Vertical Fund and non-VF portfolio within the area.
• Present strategic recommendation to shift tasks to portfolios, evaluate ongoing and pipeline tasks to establish areas for built-in programming, and coordinate with related groups within the Regional Bureau, Nation Places of work, and GPN to design portfolio methods, focused help, and enhanced oversight.
• Contribute to the standard checks of CO portfolios in facets of implementation utilizing varied monitoring mechanisms and instruments to take care of compliance with the administration preparations; establish any deviations and flag any dangers or potential points for the design of the pipeline tasks; and establish course corrections as required.
• Make sure the dangers recognized by the appliance of UNDP’s ERM coverage are appropriately escalated to related authorities for addressing them by the implementation of respective administration plans, documentation of grievances, and escalation of this as relevant.
• Analyze COs’ knowledge and case proof to distill related classes on coverage implementation to push for additional coverage adjustments as wanted.
• Work with related HQ groups in BPPS and BMS for portfolio administration in company methods and platforms by tapping into the collected expertise and piloting programmes and tasks.

Capability growth and information administration on mission and portfolio design:

• In shut collaboration with related Regional Bureau, BPPS and BMS groups contribute to creating and delivering modular coaching packages to strengthen COs’ and companions’ capacities within the area’s programmatic and operational oversight and administration of portfolios.
• Collate classes discovered and guarantee information and expertise sharing throughout the area.
• As wanted, present capability growth help to CO workers in programme/mission administration and Vertical Funds necessities.
• Contribute to regional capacity-building efforts and the planning and supply of regional workshops and studying occasions on programme and mission administration.
• Take part in and produce CO and regional views into implementing coverage and strategic initiatives on the regional and HQ ranges to help the important thing outcomes, outcomes, and outputs of the UNDP Strategic Plan.
• Present backstopping and/or capability help on programme/mission administration in COs when wanted or because the Supervisor advises.
• Assist regional initiatives and lead assigned actions as and when required.

QUALIFICATIONS

Training:

• Superior college diploma (Grasp’s diploma) in Enterprise Administration, Public Administration, Environmental Research, Worldwide Improvement, Challenge Administration, Social and Political Sciences, or associated subject is required. A Bachelor’s diploma together with two extra years of qualifying related work expertise may additionally be accepted.
• Certification in programme/mission administration (e.g., PRINCE, MSP, PMP, and many others.) and/or accounting/audit areas might be a definite benefit.

Expertise, Information, and Expertise: 

• A minimal 5 years (with Grasp’s) or 7 years (with Bachelor’s) of related expertise in programme and mission design at nationwide or worldwide degree is required.
• Expertise of working within the UN/UNDP nation places of work at a Nationwide Officer grade is a definite benefit.
• Good information of the UN or UNDP programming and mission administration insurance policies and processes is a requirement.
• Understanding of the World Atmosphere Facility (GEF) and Inexperienced Local weather Fund (GCF) insurance policies and procedures is very advantageous.
• Palms-on expertise in designing, implementing, monitoring, and reporting growth tasks and portfolios is fascinating.
• Expertise in utilizing computer systems and workplace software program packages (MS Phrase, Excel, and many others.), superior information of spreadsheet and database packages, and expertise in dealing with web-based administration methods is required.
• Expertise with ERP methods similar to Oracle Cloud is fascinating.

Language Necessities: 

• Full proficiency in oral and written English is required.

COMPETENCIES

Core Competencies: 

• Obtain Outcomes: LEVEL 3: Set and align difficult, achievable aims for a number of tasks, have lasting impression
• Assume Innovatively: LEVEL 3: Proactively mitigate potential dangers, develop new concepts to resolve complicated issues
• Study Constantly: LEVEL 3: Create and act on alternatives to increase horizons, diversify experiences
• Adapt with Agility: LEVEL 3: Proactively provoke and champion change, handle a number of competing calls for
• Act with Dedication: LEVEL 3: Assume past speedy process/obstacles and take motion to realize higher outcomes
• Have interaction and Companion: LEVEL 3: Political savvy, navigate complicated panorama, champion inter-agency collaboration
• Allow Range and Inclusion: LEVEL 3: Admire advantages of numerous workforce and champion inclusivity

Cross-Practical & Technical Competencies: 

Enterprise Administration:

• Threat Administration: Capability to establish and set up motion round mitigating and proactively managing dangers.
• Portfolio Administration: Capability to pick out, prioritize and management the group’s programmes and tasks, in keeping with its strategic aims and capability; potential to stability the implementation of change initiatives and the upkeep of business-as-usual, whereas optimizing return on funding
• Useful resource Administration: Capability to allocate and use sources in a strategic or tactical method in keeping with ideas of accountability and integrity
• Inner Reporting and Accountability: Capability to create inside reporting and accountability processes and requirements
• Outcomes-based Administration: Capability to handle programmes and tasks with a spotlight at improved efficiency and demonstrable outcomes
• Challenge Administration: Capability to plan, set up, prioritize, and management sources, procedures, and protocols to realize particular targets
• Communication: Capability to speak in a transparent, concise and unambiguous method each by written and verbal communication
• Working with Proof and Knowledge: Capability to examine, cleanse, rework and mannequin knowledge with the objective of discovering helpful info, informing conclusions, and supporting decision-making

Enterprise Improvement: Collective intelligence design 

• Capability to bringing collectively numerous teams of individuals, knowledge, info or concepts, and expertise to design companies or options

Coverage and Programme: Effectiveness 

• Efficiency and knowledge evaluation and sharing lesson

Word: Please add copies of your tutorial {qualifications} and three newest efficiency evaluations (if relevant). 

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