Project Assistant-ACCLab (Short-term)

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
The Accelerator Labs are UNDP’s new way of working in development. The labs will transform our collective approach by introducing new services, backed by evidence and practice, and by accelerating the testing and dissemination of solutions within and across countries. Sense-making, collective intelligence, solutions mapping, and experimentation will be part of the new offer from UNDP to governments.
Together with national and global partners, the UNDP Global Accelerator Labs started with 60 Lab teams covering 78 countries and have now expanded to 91 Labs covering 115 countries. The Accelerator Labs will work together to find radically new approaches that fit the complexity of current development challenges. The labs will analyze challenges within local contexts to identify connections and patterns in search of new avenues of work to act effectively in addressing wicked development challenges.
The Project Assistant will work with the Accelerator Lab Pacific to develop and deploy Accelerator Lab methodologies to address development challenges in the Pacific.

Support the project team to ensure effective project planning and implementation.

• Assist in compiling and summarizing information and data for the formulation of project work plans. In consultation with project team, draft annual/quarterly budgets, proposals on implementation arrangements, and on other specific project related topics or issues.
• Support project implementation in accordance with the project documents, annual work plans and other agreements between UNDP and responsible partners. Review project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies for referral to supervisor. Compile, summarize and present basic information/data on a specific project and related topics or issues;
• Contribute to and support data collection for gender analysis and gender mainstreaming at the project level.
• Provide administrative and logistical support to ensure successful project delivery that includes organization/coordination of project events, procurement and finance-related activities, contract management, recruitment, and coordination of field visits and project-related missions. 

Support partnerships and resource mobilization.

• Establish and maintain contacts and cooperation with the relevant UN Agencies, government institutions, and other partners and relevant stakeholders. Provide support in updating database of the relevant public and development partners, and other stakeholders who are counterparts for the project.
• Support regular communication with partners, project counterparts, stakeholders, and beneficiaries.
• Support dissemination of high-quality information and visibility of the project activities among the stakeholders.
• Assist project team in identifying and gathering information on opportunities for resource mobilization.

Provide support to the effective monitoring, evaluation, and reporting on progress of project implementation.

• Support implementation of the project monitoring system in alignment with its Monitoring and Evaluation framework to facilitate effective information sharing on project status and achievement of targets.
• Collect, analyze and present information for monitoring and evaluation of project implementation against project targets as well as for audit purposes. Assist team in the design and conduct of internal evaluations and surveys. Identify gaps in implementation and provide support in bridging those gaps in consultation with supervisor and partners.
• Support the organization of progress meetings, field, and study visits to monitor project implementation and support organization of workshops, roundtables, and conferences within the project. 
• Assist in implementation of effective risk management for the project with a well-documented risk mitigation plan in place. Support monitoring of previously identified and emerging risks. Update the status of risks in relevant project risk logs and/or databases. 
• Monitor project budget, financial resources, and accounting for effective and transparent use of available resources and to ensure accuracy and reliability of data/information used in financial reports.
• Support the preparation of weekly, quarterly, annual, and other requested project reports in line with monitoring and reporting guidelines and donor requirements.

Support knowledge building and knowledge sharing relevant to the assigned project.

• Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed.
• Make sound contributions to knowledge networks and communities of practice.
• Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.
   

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.