Project Associate (Bilingual – French)

Overview

Since 1963 and in 148 nations, ACDI/VOCA has empowered individuals in creating and transitional nations to achieve the worldwide economic system. Primarily based in Washington, D.C., ACDI/VOCA is a nonprofit worldwide improvement group that designs and delivers technical and administration options in agriculture, financial progress, and resilience to advertise financial prosperity and social inclusion. Past our aggressive compensation, full array of insurances, beneficiant 401(ok) plan, parental go away, commuter subsidy, profession improvement, we additionally supply a vibrant, pleasant, various, inclusive, passionate, and provoking work setting.

The Venture Affiliate (PA) is answerable for offering administrative assist to ACDI/VOCA tasks, new enterprise proposals, and technical initiatives. PA demonstrates fundamental proficiency in ACDI/VOCA techniques and procedures, understands fundamental donor necessities, and performs a number of duties with excessive diploma of accuracy, timeliness, and good judgement.

• Bachelor’s diploma required.
• Minimal 1 yr of related work expertise required.
• Fluency in English required. Skilled proficiency in French required.
• Capability and willingness to journey internationally required; could also be required to be totally vaccinated towards Covid 19 based mostly on nation necessities.

This position is a hybrid place based mostly in Washington, D.C., with a requirement for 2-3 days of in-office work.

Obligations

I. PROJECT MANAGEMENT SUPPORT

Venture Operations

• Edit and format scopes of labor for consultants and volunteers, search marketing consultant databases and display screen CVs.
• Make journey preparations and course of visa requests.
• Evaluation and course of expense experiences.
• Gather approval signatures for authentication, notary, energy of lawyer and different varieties.
• Submit requests to problem Letters of Project, assist subject employees mobilization and repatriation.
• Replace the volunteer monitoring system, if relevant.
• Flow into workplace leases, agreements, and different documentation for signatures based on the Delegation of Authority.
• Help in logistical group of conferences, working teams and workshops; put together agendas and take minutes.
• Coordinate well timed mail and bundle supply to subject places of work.
• Present assist in modifying and formatting of experiences and paperwork.
• Comply with up on inside processes, bringing points to closure.

Venture Monetary Administration

• Submit subject month-to-month monetary requests/advances for approvals.
• Assists program employees with updating funds/bill trackers.
• Course of vendor and subcontractor invoices.

Procurement, Grants and Contracts

• Help with the procurement of products and providers, subcontract, and grant administration. Underneath steering, overview and flow into procurement paperwork from the sphere for completeness and accuracy.
• Put together and flow into HQ procurements for items and providers.

Work Plan, Reporting and Technical Deliverables

• Help with getting into monetary data into monetary and reporting techniques.
• Edit and format undertaking experiences and deliverables.
• Contribute to the event of communications merchandise and success tales.
• Help with updating undertaking profiles.

II. VOLUNTEER PROGRAM SUPPORT

• Help with reference and background checks of volunteers, saving documentation in volunteer information in SharePoint by way of MS Groups.
• Guarantee volunteer task paperwork is collected from volunteers in a well timed trend.
• Evaluation and replace nation per diem charges as wanted, in collaboration with the Director of the Volunteer Program.
• Work with PVS Worldwide to make sure visas are processed earlier than volunteer journey and supply steering to volunteers on the applying course of.
• Create and handle volunteer profiles in Concur as soon as the volunteer has been chosen for journey; handle journey itineraries with the ACDI/VOCA authorized journey company.
• Guarantee journey itineraries adhere to the Fly America Act and create a memo for any exceptions to avoid wasting to the volunteer file, as wanted.
• Analysis associations, universities, and different organizations and occasions for recruitment outreach.
• Help in updating Volunteer Program Paperwork, as wanted.
• Help with sustaining and updating Volunteer Program databases, together with Exercise Data and iCIMS.
• Help with recruitment occasion actions and selling the Volunteer Program, as wanted.
• Help with proposal assist by offering volunteer knowledge, as wanted.
• Coordinate with the Volunteer Recruiter to create volunteer awards of recognition to mail to lively volunteers yearly.
• Take part in Volunteer Program occasions and academic actions to advertise this system.
• Again-up the Volunteer Recruiter with recruitment, as wanted.

III. NEW BUSINESS DEVELOPMENT SUPPORT

• Underneath steering, function proposal coordinator or in one other proposal position, as acceptable.
• Help with analysis, amassing paperwork, formatting CVs, populating partnering settlement templates and different duties, as assigned.
• Draft company capabilities and previous efficiency references.
• Enter funds and different data into related databases.
• Help with reconnaissance journey logistics.

IV. TEAMWORK AND LEADERSHIP

• Facilitate collaboration inside the Venture Operations group, between HQ and subject employees, inside departments, and exterior companions.
• Deal with outcomes and reply positively to suggestions.
• Constantly method work with vitality and with a optimistic and constructive perspective.
• Present constant and clear steering to employees and purchasers.
• Present surge protection for different PAs throughout absences or in instances of extreme demand.
• Assist and improve the corporate’s tradition of variety, fairness, and inclusion and align with our company values by treating others with respect and congeniality.

V. ADDITIONAL DUTIES

• Assist and improve the corporate’s tradition of variety, fairness, and inclusion and align with our company values by treating others with respect and congeniality.
• Host or attend conferences in individual as wanted, when required.
• Different duties as assigned.

{Qualifications}

To carry out this job efficiently, a person should be capable to carry out every important obligation satisfactorily. Whereas the necessities listed under are consultant of the data, abilities, and/or capacity required, cheap lodging could also be made to allow people with disabilities to carry out the important capabilities.

• Bachelor’s diploma required.
• Minimal 1 yr of related work expertise required.
• Information of USAID/USDA most well-liked.
• Expertise residing in a creating nation most well-liked.
• Glorious verbal and written communication abilities required.
• Confirmed capacity to work efficiently as a part of a group, in addition to independently required.
• Confirmed organizational abilities and talent to handle a number of duties with a excessive diploma of accuracy, take initiative, meet deadlines, and be versatile.
• Fluency in English required. Skilled proficiency in French required.
• Glorious verbal and written communication abilities required.
• Capability and willingness to journey internationally required; could also be required to be totally vaccinated towards Covid 19 based mostly on nation necessities.
• Have to be out there throughout core enterprise hours and/or working hours for worldwide time variations; flexibility to work extra hours when wanted.
• Flexibility to work in workplace based mostly on work calls for.
• Should adhere to our firm’s Well being Security Code of Conduct and reveal the group’s dedication to sustaining a wholesome and secure work setting.

Easy methods to apply

Please click on under hyperlink for making use of
Work With Us : ACDI/VOCA : Project Associate (Bilingual – French) in Washington D.C., District of Columbia Careers at Washington D.C. (icims.com)