Project Coordinator

Starting Date / Initial Contract Details

ASAP. Full-time, 24 months

Role & Responsibilities

The Project Coordinator is responsible for the management of implementation and coordination of the designated field projects. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the Project Coordinator also plays a key role in liaison with local authorities and other relevant stakeholders, team leadership and security.  

Project Overview

The following projects are run in Butembo: BHA grant via consortium with Save the Children as lead: Health, Nutrition, Care groups, Community Engagement and WASH activities; ECHO/SDC grant; Health, Nutrition, WASH activities and emergency responses; FHRDC; Health, Nutrition, WASH, Community Engagement and SGBV response.

Workplace & Conditions

Field based position in in Butembo in North Kivu Province, Democratic Republic of Congo.  

Key Activity Areas

Project Management

• Oversee the overall implementation of the designated in accordance with the project proposals ensuring objectives are met within the required time frame and budget.  

• Manage a comprehensive activity plan for the designated projects, including resource needs analysis, covering the time frame of the project proposal.  

• Ensure that regular monitoring and evaluation assessments against project objectives are conducted.  

• Maintain an overview of the regional context with a view to the strategic development of new projects.  

• Support the Deputy Country Director in the development and production of new concepts and proposals.  

• Develop, in consultation with the other senior field managers, an implementation strategy which is appropriate to the country context and strategy.  

• Ensure complete and timely reporting of activities to Medair, donors and line managers.  

• Ensure all documents are produced according to Medair and donor guidelines.  

• Follow the projects advancement by regular field visits and propose solutions or improvements for better performance of the projects

Representation

• Develop relationships with relevant stakeholders (e.g. beneficiaries, community leaders, government officials, donors, UN agencies and other NGOs) and represent Medair at relevant meetings in order to facilitate and ensure cooperation.  

• Participate in  the humanitarian coordination activities at Butembo/Beni level and attend relevant support/ security related meetings

• Accompany donors on field trips and ensure program details are transmitted in a timely and professional way.

Financial Management

• Plan and construct the budgets.  

• Ensure that budgets are spent according to donor proposals and regulations, making any budget adjustment recommendations to the Deputy Country Director  

• Monitor the spending of the designated project(s) for financial accounting and reporting practices.  

Staff Management

• Ensure all personnel related issues for the staff are carried out in accordance with Medair guidelines. This includes recruitment, appraisal, development and training, disciplinary action, etc.  

• Hold regular team meetings and, through a consultative leadership style and a transparent, honest and supportive communication structure, develop and build an effective team.  

• Support the good coordination of work between the support departments and programs  

• Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.  

Security Management

• Monitor, review and analyse the security status of the areas of operation on a regular basis, liaising as appropriate with local authorities, other NGOs, the UN or other relevant security bodies and at the same time ensure that relevant information is collected from the field teams and shared with the direction and GSO security teams

• Monitoring the application of security procedures, issuing reminders and alerting Deputy Country Director when necessary

• Ensure all staff members and all visitors receive training in security-related topics. Train Project Managers in security planning, management, etc.  

Quality Management

• Promote and use the Medair operating procedures, ensuring that guidelines are followed.  

• Ensure designated projects are implemented in line with donor proposals and requirements.  

• Regularly assess and provide feedback and recommendations on the quality of the programmes.  

• Pro-actively seek advice of quality team and implement within cost, scope and time.  

• The overall implementation of best communication practices at the Butembo field level, keeping the Direction well updated on all necessary developments  

• Providing the Deputy Country Director with all relevant reporting documents and ensuring reporting deadlines are adhered to at Butembo level  

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.

• Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.

• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• University degree in a relevant subject such as Management / Development / Business Administration.  

• Strong working knowledge of English (spoken and written). Good working knowledge of French.  

Experience / Competencies

• 2 years post-qualification experience in a management position, preferably in a relief environment.  

• Ability to speak French

• Solid security management skills and exposure

• Ability to work in highly volatile contexts and the agility to respond to emergencies including security emergencies

• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.  

• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.  

• Advanced planning, assessment and analytical skills. Leadership and project management skills.  

• Consultative and servant leadership with excellent communication skills and training willingness.  

• Capacity to work under pressure and manage personal stress levels.  

• Dynamic, creative, open-minded, flexible, self-learner, self-motivated and hard-working.  

• Committed to team-building and able to develop and support other team members.  

• Team-player with good inter-personal skills.  

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