Project Coordinator, Facilities Planning

Job title:

Project Coordinator, Facilities Planning

Company

Grand River Hospital

Job description

Job Description:Location: KW CampusIn April 2024, the Boards of St. Mary’s General and Grand River Hospitals both independently voted in favour of a voluntary merger of the Hospitals to form a new hospital organization. This evolution of our partnership will occur alongside our joint redevelopment work, as we strive to build a new acute care campus in the community. We welcome talent to both St. Mary’s General Hospital and Grand River Hospital that are ready to be part of an exciting, generational change for hospital care in Waterloo Region.We are Building the Future of Care Together (BFCT) by developing a shared vision for the future of health care and new hospital infrastructure to care for more patients in our community closer to home for decades to come. Working towards a shared vision Grand River Hospital and St. Mary’s General Hospital will join together as a merged hospital. All sites will be governed by the new, single organization following the planned merger of Grand River Hospital and St. Mary’s General Hospital in 2025.We currently have opportunity for a full time Integrated Project Coordinator, Space and Moves in the Facilities Management/Facilities Planning.How Integrated Project Coordinator support our teams at Grand River and St. Mary’s General Hospitals:Reporting to the Director, Facilities Operations, the Integrated Project Coordinator will liaise with internal and external stakeholders to plan, coordinate and execute moves across both Hospitals. This position will also support day to day Space Management, by coordinating intake of space requests, support the Space Planning Committee and play a key role in aligning operational and master planning priorities and objectives.Job Duties and Responsibilities:MOVE COORDINATION

• Develop and maintain move process documents including monitoring of organizational move email and requests
• Conduct walkthroughs with stakeholders, user groups and move vendors as required to confirm scope and move plans.
• Actively communicate with all stakeholders, any planned moves, activities and changes to accepted plans.
• Lead problem solving efforts as they arise with planned moves.
• Facilitate temporary space and move support for large organizational deliveries (i.e Biomed, Bed and other deliveries).
• Track and identify project move related costs for budgeting and allocation purposes.

SPACE PLANNING COORDINATION

• Develop and maintain space planning documents including space request forms, new project templates, active project status reports, guiding principles for space allocation, space planning assumptions, space capacity plan
• Ensure space inventory database is kept up to date with departmental designation and occupancy
• Facilitate all aspects of day to day space management and ensure space allocation aligns with corporate planning documents, master planning efforts, and evolving coping strategy
• Lead space planning meetings and document action items and decision points for all stakeholders
• Escalate space planning issues to Co-Directors of Space Planning Committee and ensure timely resolution
• Work with internal and external stakeholders to facilitate approved space relocations

FURNISHINGS PLANNING COORDINATION

• Develops and maintains furnishing standard policies in collaboration with Purchasing and Employee Health, Safety and Wellness departments
• Collaborates with Employee Health, Safety and Wellness, Facilities Operations, and exterior design consultant stakeholders to develop furniture layouts
• Coordinates and manages the installation of workstation and system furniture purchases and alterations

PROJECT SUPPORT· Work with the Directors of Facilities Operations and Facilities Planning & Redevelopment to support capital project space decanting, and move plans.HEALTH AND SAFETY· Works in compliance with the Occupational Health & Safety Act and its regulations in performing duties in a safe manner and follows all health and safety policies, procedures and legislation including wearing the appropriate Personal Protective Equipment (PPE), as required; ensures contractors follow all health and safety policies, procedures and legislative requirements.The Integrated Project Coordinator will bring the following:

• Diploma in project management, space planning or an equivalent combination of relevant education and experience.
• Minimum of 3 years of project coordination experience with concurrently organizing, planning and coordinating operational initiatives with multiple project activities
• Demonstrated excellence in interpersonal, written and verbal communication skills including, ability to demonstrate tact and diplomacy with diverse groups of stakeholders.
• Demonstrated effectiveness in identifying and analyzing situations and problems; finding viable solutions with consideration to total systems and strategies.
• Demonstrated effective utilization of resources consistent with departmental goals.
• Demonstrated effectiveness promoting compliance with professional and ethical practices, accreditation standards, and applicable legislation.
• Demonstrated understanding and commitment to health and safety policies, procedures and applicable legislation.
• Demonstrated client-centred attitude and commitment to the Mission, Vision, Values and strategic direction of Grand River Hospital and St,Mary’s General Hospital.
• Demonstrated professional work attitudes and behaviours in interaction with internal and external contacts.
• Demonstrated effectiveness as a team member through collaboration, respect and effective communication.
• Demonstrated understanding of basic ergonomic and office design principles
• Intermediate level proficiency using CAD based software solutions
• Intermediate level proficiency using Microsoft Office Suite of products (including Outlook, Word, PowerPoint and Excel)

At Grand River Hospital we support our Team Members with:

• A thorough onboarding and orientation program
• Ongoing training and development opportunities
• Access to our Ongoing Education Fund
• Career mentorship
• Wellness programs

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Grand River Hospital requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.APPLICATIONS WILL BE RECEIVED UNTIL THE POSTING IS CLOSED.Please include a resume with your application in order to ensure that your qualifications are appropriately considered in the hiring process.Grand River Hospital is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to: racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment. Grand River Hospital is a proud member of the Canadian Centre for Diversity and Inclusion (CCDI).Upon individual request, the hospital will endeavour to remove any barrier to the hiring process to accommodate candidates, including those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact Human Resources in advance for assistance.

Expected salary

Location

Kitchener, ON

Job date

Sat, 01 Feb 2025 02:43:21 GMT

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