Project Management Environment Unit

Background

• “UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
• UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”
• The ATSEA-2 Project is the 2nd phase of the GEF-financed, UNDP-supported ATSEA program, and was designed to enhance regional collaboration and coordination in the Arafura and Timor Seas (ATS) region, which is composed of Australia, Indonesia, Papua New Guinea (PNG), and Timor-Leste.
• Building upon the foundational results realized in the first phase of the ATSEA program (2009-2014), whereby the ATS Transboundary Diagnostic Analysis (TDA) and regional ATS Strategic Action Program (SAP) and corresponding National Action Programs (NAPs)  were developed and adopted, the ATSEA-2 project focuses on supporting the implementation of the 10-year ATS SAP endorsed through a Ministerial Declaration in 2014. The SAP responds to the findings of the TDA and aims to pursue the following environmental objectives addressing the five major transboundary concerns in the region: (1) Recovering and sustaining fisheries; (2) Restoring degraded habitats for sustainable provision of ecosystem services; (3) Reducing land-based and marine sources of pollution; (4) Protecting key marine species; and (5) Adaptation to the impacts of climate change.

In accordance with the SAP’s long-term objective, the ATSEA-2 project aims to enhance sustainable development of the ATS region to protect biodiversity and improve the quality of life of its inhabitants through conservation and sustainable management of marine-coastal ecosystems. To achieve this objective, the project’s intervention has been organized in three components, under which nine outcomes and 22 outputs are expected. The project components include:

• Component 1: Regional, National and Local Governance for Large Marine Ecosystem Management
• Component 2: Improving LME Carrying Capacity to Sustain Provisioning, Regulating and Supporting Ecosystem Services
• Component 3: Knowledge Management

Indonesia, PNG, and Timor-Leste are the three participating countries to the project with corresponding co-financing support, while Australia is providing technical and co-financing support to the project. The project is being managed under National Implementation Modality (NIM). In particular, UNDP Indonesia serving as the Principal Project Representative (PPR) is managing Indonesia component (Award ID 00096036) and Regional and PNG component (Award ID 00111335), while Timor-Leste component (Award ID 00111339) is being executed by UNDP Timor-Leste. The Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) is serving as executing agency for the regional and PNG component of the project.

The project, spanning from 2019 to 2024, began with varying start dates based on the signing of the Project Document: Indonesia (01 February 2019), Timor-Leste (05 March 2019), Papua New Guinea (29 July 2019). Regional activities commenced on 24 July 2019 with the signing of the Project Cooperation Agreement (PCA) between PEMSEA and UNDP Indonesia. Inception meetings for Indonesia, Timor-Leste, and the regional components occurred in the last quarter of 2019, while PNG’s meeting took place on 31 May 2021, following MOA finalization with PEMSEA on 21 October 2020. The Regional Project Management Unit (RPMU) based in Bali, Indonesia, started operations in early 2020, while National Coordinating Units (NCUs) in Indonesia and Timor-Leste were operationalized in 2019, and in PNG in 2021.

The ATSEA-2 project integrates Gender Equity and Social Inclusion (GESI) and Social and Environmental principles. While not gender-specific, it offers significant opportunities for both women and men in project management and implementation. In particular, women receive support through capacity building, consultations, and involvement in alternative livelihood projects. National and subnational initiatives align with SAP objectives, employing integrated management approaches like Integrated Coastal Management (ICM), Ecosystem Approach to Fisheries Management (EAFM), and Marine Protected Area Management (MPA) linked to climate change adaptation. At the governance level, development of policies at subnational and national levels support environmental initiatives. To ensure sustainability of efforts, ATSEA-2 establishes key mechanisms for country-owned regional cooperation, completing an updated TDA, SAP 2024-2033, NAPs, and a Regional Governance Mechanism (RGM) with financial plans and a SAP monitoring system.

Duties and Responsibilities

The intern will be part of the ATSEA 2 Project team in Jakarta. S/he will work under the direct supervision of the Programme Analyst NCE, Environment Unit. The Intern will perform following tasks:

• Provide day-to-day administrative support such as scheduling, correspondence, and project-related communication.
• Assist in procurement processes, including the preparation of documentation for contracts, purchase orders, and payment requests.
• Assist in coordinating with various stakeholders (e.g., internal teams, external partners, consultants) for smooth project execution.
• Help maintain the project’s calendar, tracking key milestones and deadlines.
• Provide logistical support for meetings, workshops, and other project-related activities.
• Help maintain project documentation and filing systems for audit and project closure purposes.

Outputs

At the end of the internship, the intern is expected to produce the following outputs:

• Biweekly updates on project milestones, including progress tracking on key deliverables and any emerging challenges.
• Well-organized data summaries and reports to support project decision-making and reporting needs.
• Report on successful organization and documentation of workshops, meetings, and stakeholder engagement activities.

Required Skills and Experience

Education:

• Enrolment in last year of bachelor’s degree, and or a fresh graduate of bachelor’s degree with a maximum of 1 year since graduation, or enrolment or a fresh graduate with a maximum of 1 year since graduation in a master’s degree in the area of project management, business administration, accounting, finance, international development, sustainable development, environmental management, or related field.

Required Skills

• Basic knowledge of project management methodologies and tools (e.g., but not limited to Gantt charts, project scheduling software).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Basic data analysis skills and familiarity with spreadsheet functions for organizing and analyzing data.
• Very good written and verbal communication skills, including report writing and presentations.
• Strong interpersonal skills, with the ability to work collaboratively in a multicultural setting.
• Ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
• Proactive and willing to take initiative to support project activities.
• Ability to work independently with minimal supervision while adhering to deadlines.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=117294