Project Management Support Associate (Open to Internal Candidates only)

1.  Delivery and Performance:

   • Support the Project in administrative proceedings, contract management, monitoring, evaluation, and reporting of activities.

   • Prepare, organize, and provide logistical support for events, meetings, training and workshops.

   • Carry out administrative duties by collecting data, sorting, filing, and sending out project files, record keeping and archiving of project-related activities, and distributing and circulating working documents to stakeholders in electronic and hardcopy versions.

   • In close collaboration with Project Managers and Project Management Support Officers, contribute to the coordination of the work of retainers and service providers needed for the implementation of the activities 

2. Operations and Procedures:

   • Follow the Project Management Manual Instructions and ensure awareness of and relevant respect of the organizational policy compliance (Organizational Directives and Administrative Instructions).

   • Contribute to the development of Programme reports and plans as envisaged by the Programme’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.

   • Contribute to the identification and assessment of risks and issues. Implement mitigation measures in coordination with the supervisor and following the Risk Management Strategy. 

   • Contribute to the identification and sharing of the Programme’s lessons learned and best practices.

   • Contribute to efficient and effective use of Programme and UNOPS tools for monitoring project performance, outputs, and benefits.

   • Support operations tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity.

   • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

3. Project Management/Administration:

   • Input and update of accurate data and information to facilitate effective delivery of the operations;

   • Provide inputs to the Project’s work, financial, and project plans as required;

   • Establish and maintain project documents/files for easy retrieval of archives related to the Project’s activities;

   • Draft reports as needed

   • Assist with budgetary, financial, procurement, and routine aspects of project delivery;

The effective and successful achievement of results by the Project Management Support Associate directly impacts the success of UNOPS projects and the promotion of UNOPS’s credibility as an effective service provider in project services and management.