Background Info – Job-specific

 

South-East Asia and Pacific Multi-Nation Workplace (EAPMCO)

The South East Asia and Pacific Multi-Nation Workplace (EAPMCO) helps, develops and oversees the UNOPS portfolio of initiatives in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Nation Workplace, which coated 20 nations throughout North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Nation Workplace, which coated 4 nations South East Asia – 3 nations within the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO at the moment covers 24 nations throughout North East Asia, South East Asia and the Pacific. With its head workplace in Bangkok, the Multi-Nation Workplace includes 9 enterprise models: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO applied initiatives price greater than USD 95.7 million, within the areas of Power Transition, Digital Transformations, Sustainable Environmental Administration, Local weather Change, Waste Administration, Rule of Regulation and Entry to Justice, Water, Sanitation and Hygiene (WASH), Put up Battle Reintegration, Emergency Aid, Put up COVID19 Financial Transformations, and Well being, by means of HR, procurement, building, contract administration, fund and program administration companies.

The Multi-Nation Workplace head workplace in Bangkok supplies strategic course, operational help, supply oversight and assurance of the excellence of enterprise processes and high quality requirements throughout the entire total Multi-Nation Workplace places. It’s also answerable for creating, delivering and managing the portfolio of engagements within the nation of the MCO location itself.

The Venture

In June 2023, the Authorities of Australia, represented by the Division of Overseas Affairs and Commerce (DFAT), and the United Nations Workplace for Venture Companies (UNOPS), executed a grant settlement, the Australia Kiribati Local weather Safety Initiative (AKSI), to handle the necessity for sensible and sustainable options to boost coastal resilience in Kiribati. The target is to implement high-quality, inclusive, and resilient coastal safety options, throughout three websites in Tarawa, to enhance the resilience of Kiribati to the impacts of local weather change. The challenge seeks to have interaction a Venture Administration Help – Officer (Operations) primarily based in Tarawa to help the challenge implementation as detailed beneath.

 

Useful Obligations

 

Beneath the steering and direct supervision of the Venture Supervisor, the Venture Administration Help – Officer (Operations)’s roles and obligations will likely be as follows:

1. Venture Administration

• Present substantive inputs to help the Venture Supervisor within the preparation of challenge stories and paperwork,
• Help the Venture Supervisor in managing info circulation, change management, threat register, and difficulty decision by establishing doc management procedures,
• Contribute to the dissemination and sharing of fine practices and classes realized in planning and knowledge-building,
• Help the challenge supervisor within the preparation of challenge completion stories and guarantee compliance with contractual obligations,
• Present experience in the usage of UNOPS instruments and methods,
• Help the challenge supervisor within the coordination with the host nation’s authorities in order that the challenge meets authorized necessities promptly,
• Help the Venture Supervisor to liaise with related native authorities for regulatory compliance.

2. Administration, Finance, Logistics

• Liaise with the UNOPS help service staff for project-related administrative and operational issues reminiscent of funds, contract administration, recruitment of personnel, procurement of products and companies, and belongings administration.
• Guarantee all enterprise processes are backed up by required supporting paperwork and preserve an efficient information system
• Preserve and file all challenge monetary paperwork for audit and evaluate functions
• Guarantee correct information entry into UNOPS ERP
• Help the Venture Supervisor in monitoring the challenge bills and funds as per the work plan and monetary guidelines and rules.
• Help the Venture Supervisor in processing funds, advance cost requests, and put together challenge funds revisions
• Help the Venture Supervisor in producing monetary stories by means of the UNOPS ERP adopting monetary controls and reporting pointers
• Coordinate mandatory conferences, communications, and stories with suppliers
• Notify the Venture Supervisor of any monetary shortfalls or overspending
• Chargeable for asset and stock administration underneath the challenge
• Prepares functions for tax exemption for the arrival of worldwide shipments

 

Competencies

 

Treats all people with respect; responds sensitively to variations and encourages others to do the identical. Upholds organizational and moral norms. Maintains excessive requirements of trustworthiness. Position mannequin for range and inclusion.

Acts as a optimistic position mannequin contributing to the staff spirit. Collaborates and helps the event of others. For individuals managers solely: Acts as optimistic management position mannequin, motivates, directs and conjures up others to succeed, using applicable management types.

Demonstrates understanding of the influence of personal position on all companions and at all times places the top beneficiary first. Builds and maintains robust exterior relationships and is a reliable companion for others (if related to the position).

Effectively establishes an applicable plan of action for self and/or others to perform a purpose. Actions result in complete process accomplishment by means of concern for high quality in all areas. Sees alternatives and takes the initiative to behave on them. Understands that accountable use of sources maximizes our influence on our beneficiaries.

Open to alter and versatile in a quick paced surroundings. Successfully adapts personal method to swimsuit altering circumstances or necessities. Displays on experiences and modifies personal conduct. Efficiency is constant, even underneath strain. All the time pursues steady enhancements.

Evaluates information and programs of motion to achieve logical, pragmatic choices. Takes an unbiased, rational method with calculated dangers. Applies innovation and creativity to problem-solving.

Expresses concepts or details in a transparent, concise and open method. Communication signifies a consideration for the sentiments and desires of others. Actively listens and proactively shares information. Handles battle successfully, by overcoming variations of opinion and discovering widespread floor.

 

Training/Expertise/Language necessities

Training and certification

• First-level college diploma (Bachelor’s or equal), ideally in Venture Administration, Enterprise Administration, Finance, Accounting, Logistics, Worldwide Relations, or different related self-discipline, is required.
• A sophisticated college diploma (Grasp’s or equal) or increased diploma within the above-mentioned subject is fascinating and should substitute a number of the required years of expertise.
• Prince 2 Basis Certification will likely be thought-about an asset.

Expertise

• A minimal of two (2) years of related skilled expertise in offering administrative and challenge operational help within the areas of Administration, Finance, and Logistics.
• Expertise with a global Group and UN Companies is an asset.
• Expertise within the public sector in Kiribati is an asset.
• Data of UNOPS/UN guidelines and rules is most popular.
• Proficiency in utilizing computer systems and Google Suite functions in addition to web-based administration methods is most popular.

Language necessities

• Full working information of English is required
• Working information of one other official UN Language is an asset

 

Contract sort, stage and length

 

1. Contract sort: Native Particular person Contractor Settlement (LICA)
2. Contract stage: ICS 08/LICA 08
3. Contract length: Ongoing ICA – ‘Open-ended, topic to organizational necessities, availability of funds and passable efficiency.’

For extra particulars concerning the ICA contractual modality, please observe this hyperlink:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Utility open solely to Kiribati nationals or with legitimate residence.

Further Info

 

• Please be aware that UNOPS doesn’t settle for unsolicited resumes.
• Functions acquired after the time limit won’t be thought-about.
• Please be aware that solely shortlisted candidates will likely be contacted and advance to the subsequent stage of the choice course of, which entails numerous assessments.
• UNOPS embraces range and is dedicated to equal employment alternative. Our workforce consists of many various nationalities, cultures, languages, races, gender identities, sexual orientations, and talents. UNOPS seeks to maintain and strengthen this range to make sure equal alternatives in addition to an inclusive working surroundings for its total workforce.
• Certified girls and candidates from teams that are underrepresented within the UNOPS workforce are inspired to use. These embrace specifically candidates from racialized and/or indigenous teams, members of minority gender identities and sexual orientations, and other people with disabilities.
• We wish to guarantee all candidates carry out at their greatest in the course of the evaluation course of. If you’re shortlisted and require further help to finish any evaluation, together with affordable lodging, please inform our human sources staff once you obtain an invite.

Phrases and Circumstances

• For employees positions solely, UNOPS reserves the precise to nominate a candidate at a decrease stage than the marketed stage of the submit.
• For retainer contracts, it’s essential to full a number of Necessary Programs (they take round 4 hours to finish) in your individual time, earlier than offering companies to UNOPS. For extra info on a retainer contract here.
• All UNOPS personnel are answerable for performing their duties in accordance with the UN Constitution and UNOPS Insurance policies and Directions, in addition to different related accountability frameworks. As well as, all personnel should exhibit an understanding of the Sustainable Growth Targets (SDGs) in a way according to UN core values and the UN Widespread Agenda.
• It’s the coverage of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the outcomes of such checks.