Project Manager

Heriot Watt University

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Role: Project Manager

Grade and Salary: Grade 8, £44,414 – £52,841 per annum

FTE and working pattern: 1 FTE, 35 hours per week, Monday – Friday

Contract: Fixed Term (12 months)

Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)

About Heriot-Watt University

Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business, and industry. 

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team. 

Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.

Description of Project

In support of the Project Management Office, delivering strategic project management across all schools and services to support the delivery of Strategy 2025. Working closely with the Global Head of the Project Management Officer and Director of Strategic Planning, Performance & Projects to ensure delivery to key milestones.

Key Duties and Responsibilities

  • Responsible for the overall day-to-day management of the project on behalf of the University, including assessing project needs, preparing timelines, identifying key milestones and project work plans, and ensuring that deadlines and deliverables are achieved.
  • Ensure deadlines work with key internal and external reporting requirements
  • Proactively manage close working links with key internal and external stakeholders
  • Identify and resolve of a wide variety of complex issues using specialist knowledge and a high degree of initiative
  • Monitor and produce collated reports for all work packages and external projects, anticipating and documenting project risks and delays to minimise adverse impacts
  • Prepare reports on project status for the Global Head of Project Management Office and Director of Strategic Planning, Performance & Projects
  • Ensure effective communications are in place with all stakeholders including consultation and management of expectations
  • Develop and regularly review performance against the project’s milestones and to be responsible for management of risk and issue management,
  • Manage the project’s stakeholder engagement activities within the framework of the project
  • Prepare and deliver written and oral reports on finances and project outcomes for the Sponsor, Project Board and other stakeholders as required
  • Assess critical situations accurately and use judgement to quickly make decisions.
  • Line and matrix manage staff working on project activities as required
  • Liaise with the University’s internal administration units

Education, Qualifications and Experience


  • Degree (or equivalent qualification or relevant professional experience) in a business, financial or scientific discipline
  • Significant experience of successfully managing projects that involve complex planning and/or significant digital / IT implementation
  • Demonstrable track record of successful staff leadership and/or senior management with ability to motivate project team members and to develop strong working relationships at all levels.
  • Experience of working in an academic/HEI environment.
  • Project and financial management skills, applicable to both small and large projects.
  • Organisational skills, relating to own work and that of others with analytical and problem-solving skills, as applied to technical and non-technical hurdles.
  • Ability to see the bigger and political picture, and direct effort to key areas, relating the competing needs of various stakeholders.
  • Proven high level presentation, communication, and IT skills, obtained through representational, influencing and/or negotiating activities 


  • Project Management qualification (e.g. PRINCE2, AMPQ)
  • Postgraduate Degree or equivalent in project management or subject matter area
  • Experience with implementation of systems in an educational setting
  • Proven ability to apply project management methodologies across projects of varying complexity
  • Flexible approach to work and responsibilities
  • Energy and enthusiasm for the project
  • Understanding of HWU processes and systems

How to Apply

Applications can be submitted up to midnight (UK time) on Friday 30th June 2023.

Please submit your CV via the Heriot-Watt on-line recruitment.

Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities.  Equality and diversity are all about maximising potential and creating a culture of inclusion for all.

Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website  and also our award-winning work in Disability Inclusive Science Careers  .

We welcome and will consider flexible working patterns e.g., part-time working and job share options.

Use our total rewards calculator:  to see the value of benefits provided by Heriot-Watt University.

Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business, and industry. 

Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders, and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business, and languages. Heriot-Watt is also Scotland’s most international university, boasting the largest international student cohort.

We are seeking to appoint to TWO roles at either Assistant or Associate Professor level in Operations and/or Project Management. These roles will be either Teaching and Scholarship (T&S) or Teaching and Research (T&R) depending on candidate profile.

The successful candidates will be required to lead a range of postgraduate and undergraduate teaching, learning and assessment activities across our various delivery modes including our three global campuses, approved learning partners and online. Specific courses that are offered include Project Management (PG and UG), Strategic Project Management (PG) and Operations Management (PG, UG and online).

In addition, the successful candidate will support our plans to grow our Executive Education, consultancy, and knowledge exchange activities in the areas of Sustainability and Digital Technology and other related topics.

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