Project Officer

Functional Setting

The Training Institute on Migration Capacity Partnership for the Mediterranean (MCP Med) project offers quality-assured, bespoke learning and coaching experiences that result in certification for migration actors. Based in Malta, the Institute produces migration capacity development learning products delivered through a regional network of certified instructors as well as through a virtual learning environment.

Embodying a capacity partnership approach within the framework of Migration Capacity Partnerships for the Mediterranean (MCP Med), the Institute promotes a fully-inclusive, sustainable community of vocational educational practise in full compliance with national and industry standards and regulations.

Reporting to the Project Manager of the Training Institute, the postholder will contribute to deliverables by way of developing, rolling out and evaluating curricula, training documents and products in support of the overall goals and objectives of the Training Institute’s programme and the provision of a quality training experience.

Position-Specific Expertise

• Proven experience in vocational training design, delivery, evaluation and management
• Familiarity with accreditation requirements for learning products is an asset
• Supervisory experience in management of experts as required by the position
• Experience in the field of migration in the Mediterranean region is an asset

Position-Specific Qualifications and Language Skills

• Masters degree in an related area of work is a requirement
• Excellent command of (verbal/written) English. Proficiency in French is an asset, while proficiency in the Arabic language is a requirement.​

Overview

The Project Officer implements and coordinates activities throughout the project(s) full life cycle. All activities undertaken in alignment with the regulatory framework, standard administrative practices and operating procedures of ICMPD and within assigned work plans and budgets. S/he supports new project development, knowledge management, and resource mobilisation activities. S/he contributes to capacity development to support all stakeholders and partners in improving their capabilities.

Key Results
Project Cycle Implementation: In support of the Project Manager, project(s) full life cycle implementation effectively handled and coordinated, such as regular review of project(s) plans, coordination and deployment of resources and monitoring of budgets. Status of deliverables and progress on mitigation of risks regularly provided, including reports on financial and resource utilisation. Implementation underpinned by effective outreach, communication and project visibility activities as determined by the Project Manager.
Project Operations and Resource Utilisation: In line with the project(s) structure, processes and workflows created for the project team(s) to ensure the positive progress of the project(s) including effective utilisation of project funds. Continual mutual development effectively undertaken with project team members and feedback provided to each other on project work undertaken. Short-term contracts for experts, consultants and/or service providers managed and performance reviewed in accordance with their terms of reference and specifications.
Support to Stakeholder Management: A range of project-related documents systematically researched and drafted, including status updates, reports, budget overviews and discussion papers to assist the Project Manager with the flow of information to and communication with stakeholders and donors. Project events, meetings, workshops and other activities organised and coordinated in line with the project’s work plan, identifying participants and resource persons. All communication effectively undertaken with relevant stakeholders.
Project Development: In collaboration with the Project Manager, new project concepts and potential resources effectively identified and developed, based on a review of project results and recording of best practices and lessons learned.

Required Expertise
Capability to effectively implement activities of the full project cycle in an international
context.
Ability to draft and monitor work plans and budgets in line with financial regulations and
administrative instruments, as well as reporting tasks.
Ability to integrate new approaches and innovations and ensure the cost-effective use of
project funds.
Capability to establish good working relations with project teams and stakeholders to ensure
effective coordination in the assigned area of work.
Effective communication, outreach and networking.

Qualifications, Experience and Language Skills
Master’s Degree related to the area of work or equivalent.
Minimum of 3 years of experience in full project cycle implementation in the field of
migration or relevant related field, at the international level.
Good organisational, drafting and communication skills.
Proficiency in (verbal/written) English, proficiency in the language of the duty station is an
asset.
Proficiency in the use of standard IT tools.