Project Officer

ISLAMIC RELIEF SOMALI

Job title: Project Officer

Department: Programme

Location: Diinsoor

Salary grade: 5

Contract period: 6 months

Report to: Senior Project Officer/Program Coordinator

Line Management Responsibility: N/A

Background

Islamic Relief Somalia has been operating in Somalia since 2006 and has responded to conflict and drought affected people through provision of life saving assistance. Through our projects, IR has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation and strengthening of community cohesiveness and co-existence in areas.

Scope of role

The Project Officer will play key role in ensuring that all project implementation is carried out effectively and in a timely manner in Diinsoor district and any other areas where Islamic Relief funding is covering in south west state of Somalia. The Project officer will report directly to the Program Coordinator/Senior Project Officer who is based in Mogadishu and will work closely with the Program Manager, Logistics, Finance, Admin, HR, and other team members.

The Project Officer will be responsible for ensuring that the highest standards are upheld throughout the project implementation process which will also involve to be the office in charge of Islamic Relief Diinsoor Office. Furthermore, the Project Officer will be instrumental in ensuring that all project activities are executed efficiently and effectively, with a particular focus on achieving the intended outcomes and impact. As such, this individual will be a key member of the team and will play a critical role in the successful implementation of the project.

Responsibilities:

• The Project Officer will be responsible for managing the office and all staff members under his/her supervision. This includes assigning tasks and responsibilities, monitoring progress, and ensuring that the project is implemented according to the design and within the specified timeframe. The Project Officer will also conduct assessments and attend coordination meetings at the local, cluster, stakeholder, and community levels to ensure effective communication and collaboration.
• The Project Officer will be responsible in supporting Islamic Relief Technical team in developing proposals and seeking funding opportunities both locally and internationally. This will require the individual to have strong networking skills and be able to conduct effective community mobilization.
• The Project Officer will also need to have a thorough understanding of the project’s goals and objectives and be able to tailor proposals to meet the needs of potential funders.
• The Project Officer will be responsible for conducting effective community mobilization, networking, and coordination. This will involve building strong relationships with stakeholders and local communities, and ensuring that project activities are aligned with their needs and priorities.
• The Project Officer will also need to coordinate with other organizations and stakeholders to ensure effective collaboration and avoid duplication of efforts.
• The Project Officer will be responsible for ensuring that all staff members maintain the highest standards of integrity, adhere to the code of conduct, and follow all established policies and procedures. This will involve monitoring the performance of staff members, providing feedback and support where necessary, and enforcing disciplinary measures when required.
• The Project Officer will need to strictly adhere to all Islamic Relief Worldwide policies and procedures that are in place. This will include policies related to finance, human resources, procurement, security, and other areas. The Project Officer will need to be familiar with these policies and ensure that all project activities are conducted based in these policies this will help to ensure that the project is implemented effectively and efficiently, and that all activities are conducted in a transparent and accountable manner.
• The Project Officer will be responsible for the effective implementation and delivery of Islamic Relief projects aimed at improving food security and the livelihoods of disaster-affected communities in south west state of Somalia. The Project Officer will be based in Diinsoor but will travel frequently to other rural areas around the town.
• The Project Officer will be responsible for planning, directing, and coordinating the project activities in district and state level and attend humanitarian conferences, meetings, and sectoral level meetings
• The Project Officer will coordinate all project activities from substantive, administrative, and financial points of view, applying strategic planning and systematic coordination of project activities.
• Will develop Project Detailed Implementation Plans (DIP) and exercise it whenever implementing project activities.
• The Project Officer will support the distribution of cash transfers to community members in target areas
• Will also carry out community mobilization and sensitization activities related to cash transfers, agriculture inputs, and other livelihood distributions.
• Will also document field achievements, challenges, and lessons learned to integrate into project activities and support the preparation of project reports.
• The Project Officer will assist in the coordination and implementation of all assigned project activities
• The project officer will conduct the establishment of village relief committees in all target villages to promote accountability, transparency, and inclusivity during the project’s implementation.
• Ensure timely preparation and compilation of the Project Annual/Quarterly Work Plans and Progress/Final substantial Narrative and financial reports and its submission to donors as appropriate.
• The Project Officer will lead and coordinate the selection, targeting, registration, and distribution of project resources.
• Will ensure that emergency responses are implemented in a timely manner to assist affected community members and support the IRS MEAL department in conducting post-distribution assessments and monitoring of community members before the provision of second distributions of every humanitarian intervention.
• The Project Officer will coordinate with targeted communities to identify training gaps and organize training plans, awareness-raising campaigns, and learning sessions according to the project plan and schedule.

Qualifications and Experiences

• Degree in community Development, Social Work, Agriculture/Livestock production, Food security, Socio-economic development, Business Administration or any other related field.
• Minimum of 4 years’ work experience in Humanitarian International Organizations.
• Strong report writing skills
• Proficiency in computer applications including Word, excel, power point and other applications.

Skills and Behaviours

• Diplomacy, tact and negotiation skills

• Sympathetic, integrity and flexibility

. Confidentiality, Integrity and punctuality

. trustworthy, goal oriented and team player