Project Officer (Displacement Tracking Matrix)

Job Identification (Reference Number): 12713
Position Title: Project Officer (Displacement Tracking Matrix) (P)
Duty Station City: Aden
Duty Station Country: Yemen
Grade: P-2
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months with possibility of extension
Closing date: 28 January 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People’s Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context

Under the overall supervision of the Senior Field and Programmes Coordinator and the direct supervision of the Programme Manager (Displacement Tracking Matrix (DTM)), and in coordination with the Regional DTM Coordinator, the Project Officer (Displacement Tracking Matrix) will be responsible and accountable for operational and reporting support in the field of gathering and dissemination of displacement related data collected in the field and will support the analysis and reporting writing activities in the DTM Unit in the Aden Sub-Office.

Responsibilities

1. Support the operational management of the Displacement Tracking Matrix (DTM) Programme in the country by supporting the development and adjustment of tools and methodologies in close coordination and consultation with partners and other IOM units as required.
2. Supervise field assessments with multi-layered data collection techniques to gather timely information about displacement, population mobility, movement flows, and any other sources of data required.
3. Regularly monitor, propose, and implement all necessary modifications on relevant operational aspects in the field.
4. Support the supervision of field staff, prepare and organize appropriate training for the data collection team on issues related to DTM operations, including data collection methods and procedures on a regular basis, in coordination with the Regional DTM Officer.
5. Support programme implementation and overall management of the data collection team by conducting field visits as required. Track the progress of field data collections and ensure that deadlines are met.
6. Support the analysis of DTM data in coordination with the Senior Information Management Assistant (DTM/Geographic Information System (GIS)) and provide technical support regarding any inconsistencies to enhance data quality and consistency of high-quality outputs. Format DTM programme reports and documents ensuring consistent and attractive designs to facilitate reading of the information shared in accordance with the requirements of the humanitarian community and transition/recovery actors.
7. Contribute to the descriptive data analysis, with the inclusion of GIS, for regular and ad hoc projects.
8. Collect and support the analysis of data from different sources on the operational status of Points of Entry and other relevant mobility data and information.
9. Identify and implement the most appropriate methods for communicating DTM findings in a clear, concise manner by assisting the target audience to understand conditions and needs in areas affected by displacement and/or returns.
10. Liaise with relevant authorities, United Nations (UN) agencies, Non-Governmental Organisations (NGOs), think tanks, government authorities, and other stakeholders on operational issues relevant to the field activities. Participate in relevant meetings.
11. Contribute to drafting programmatic reports and assisting in the development of other DTM information products, including, but not limited to, internal reports, analytical and statistical reports, displacement profiles, infographics, etc.
12. Coordinate the logistics and procurement of DTM materials to facilitate the timely response and support for the deployment of DTM missions to the field.
13. Contribute to capacity-building within the team, including training of relevant staff, proofreading work completed by other units, and developing training materials for programme staff and temporary workers on DTM tools and methodologies. Identify gaps in staff capacity and areas for improvement in programming.
14. Facilitate the integration of gender perspectives and attention to specific issues of vulnerable groups (women, girls, and children) within all DTM activities.
15. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in International Relations, Political Science, Information Management, Computer Science or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in humanitarian programmes for data/information management for migrants or internally displaced persons (IDPs), capacity-building activities, data collection, and assessment operations;
• Experience in relevant issues such as migration, displacement, and humanitarian assistance an asset. Preferably in conflict situations;
• Demonstrated ability to maintain confidentiality is mandatory;
• Experience with international organizations, internation non-governmental organizations (INGO), especially in the Middle East and North Africa (MENA) region is an advantage;
• Experience in data collection, research, using Geographic Information System (GIS), and report writing;
• Experience writing technical documents, translating/planning specifications to technical briefs for data capture/analysis, and compiling diverse datasets; and,
• Experience in the programming and knowledge in using visualization tools such as InDesign, Illustrator, Kobo/ODK, PowerBI, and strong computer background, including experience with relational databases, Microsoft Applications, spreadsheets, and word processing.

Skills

• Sound and proven understanding of internal and international migration and displacement issues in Yemen and the wider sub-region and its related issues highly desirable;
• Demonstrated skills of different data collection methodologies; and,
• Demonstrated skills in overseeing the implementation of multiple data collection efforts at any given time.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of Arabic is highly desirable and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

How to apply

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.