Protection Administrative Assistant

  • Contract
  • Somalia
  • Posted 2 weeks ago

International Organization for Migration


Open to Inner and Exterior Candidates

Place Title: Safety Administrative Assistant

Emptiness Quantity: SVN/IOMSO/038/2023

Responsibility Station: Mogadishu, Somalia

Classification: Common Service Class, Grade G5

Kind of Appointment: Particular Quick Time period, Six Months with chance of Extension

Estimated Begin Date: As quickly as potential

Closing Date: 02 December, 2023

Established in 1951, IOM is a Associated Group of the United Nations, and because the main UN company within the area of migration, works carefully with governmental, intergovernmental, and non-governmental companions. IOM is devoted to selling humane and orderly migration for the good thing about all. It does so by offering providers and recommendation to governments and migrants.


The place is to assist IOM Somalia’s Safety Unit efforts to combine the centrality of safety in IOM Somalia’s program design and implementation by a safety and gender evaluation, do no harm-survivor-centered approaches; psychological first assist in addition to making certain inclusion of various ages, genders, individuals with disabilities and different socially marginalized teams.

Underneath the general supervision of the Deputy Chief of Mission and the direct supervision of the Safety Coordinator, the Safety Administration Assistant will assist the executive facets of the Safety Unit. Specifically, She/he’ll:

Core Features / Tasks:

  1. Help the Safety workforce with each day administrative duties associated to all actions related to all safety initiatives.
  2. Perform administration duties inside the workplace, together with all required procurement & finance duties.
  3. Monitor shares of workplace provides and report the inventory stage for replenishments to the Nationwide Safety Program Officer and Senior Program Assistants (corresponding to printers, printer ink, printing paper, laptops, tables, and desks, and so forth.).
  4. Put together month-to-month replace spreadsheet for all administrative duties and submit them to the Nationwide Safety Program Officer and Program Supervisor.
  5. Course of vendor/safety outreach workers funds by OIPA system for all Safety Unit funds generated from the sub-offices and inside Mogadishu.
  6. Confirm invoices as per established group processes and approvals together with all implementing companion’s funds.
  7. Arrange and preserve inner database, submitting system, retailer and handle knowledge and knowledge related to the scope of program/challenge actions.
  8. Help in implementation of challenge/program administrative duties, together with organizing conferences, workshops, coaching, convention, and so forth.
  9. Present coaching on the executive duties to new workers when requested.
  10. Help in assembly the operational challenges of Safety Unit, assessment all sorts of funds ranging from purchases to fee requests verifying which can be approved and all of the supporting paperwork are hooked up therewith.
  11. Help in making ready Journey Request (TR) for CTG workers, by utilizing right WBS and verifying workers have their safety request clearance with CTG as properly Journey expense claims (TEC) making certain all of the workers have submitted right supporting paperwork.
  12. Liaise with Finance and Procurement division, observe up on all Safety Unit Fee/procurement requests and follow-up that GRN (Items Obtained Notes) are confirmed in good time to permit well timed capturing of price to the initiatives.
  13. Perform month-to-month assessment of Open Buy Order (POs), PRFs, open POs with MIGOs, POs with MIRO pending, and take required actions in coordination with logistics officer.
  14. Carry out vendor declare verifications towards documentation to make sure that purchases/providers are correctly approved and that the products have been obtained or providers rendered.
  15. Help in monitoring challenge expenditure and commitments vs authorised funds for all initiatives.
  16. Carry out such different duties as could also be assigned.

Required {Qualifications} and Expertise


  • Bachelor’s diploma in enterprise administration or associated fields from an accredited establishment with three years of related skilled expertise, or.
  • Highschool diploma with 5 years of related expertise


  • Expertise with IOM administrative and monetary administration, funds monitoring, money administration and inner management procedures.
  • At the least 3 three years {of professional} expertise in administrative, monetary and logistics n help of a public or personal establishment.
  • Skilled expertise in monetary administration and management procedures.
  • Expertise working in respective programme/challenge ideally at area stage, in emergency and battle environments.
  • Expertise working with worldwide organizations, expertise in IOM a bonus.


  • Excessive stage of pc literacy. Good data of MS Workplace particularly Excel.
  • Private dedication drives outcomes, flexibility, and skill to work successfully and harmoniously withcolleagues from numerous cultures {and professional} background.
  • Effectively-organized, mature particular person, capable of work independently, being attentive to element, and meet deadlines.
  • Demonstrated capability to keep up accuracy and confidentiality in performing duties.
  • Will need to have wonderful communication talent (written and spoken).
  • Means to work below strain and with minimal supervision.
  • Sturdy interpersonal talent, capability to work in a various workforce, versatile and rapidly adapt to new/completely different setting.
  • Data of UN and bilateral donor programming.
  • Data of monetary guidelines and rules.
  • Data of Worldwide Public Sector Accounting Requirements (IPSAS)


For all candidates, fluency in English and Somali is required (oral and written).

Required Competencies

The incumbent is anticipated to reveal the next values and competencies:

Values – All IOM workers members should abide by and reveal these 5 values:

  • Inclusion and respect for variety: respects and promotes particular person and cultural variations; encourages variety and inclusion wherever potential.
  • Integrity and transparency: preserve excessive moral requirements and act in a way according to organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates capability to work in a composed, competent, and dedicated method and workout routines cautious judgment in assembly day-to-day challenges.
  • Braveness: Demonstrates willingness to take a stand on problems with significance.
  • Empathy: Reveals compassion for others, makes individuals really feel protected, revered, and pretty handled.

Core Competencies – Behavioural Indicators stage 1

  • Teamwork: develops and promotes efficient collaboration inside and throughout models to attain shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to attaining agreed outcomes.
  • Managing and sharing data repeatedly seeks to study, share data, and innovate.
  • Accountability: takes possession for attaining the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring, and motivational means.


Any supply made to the candidate in relation to this particular emptiness discover is topic to funding affirmation.

Appointment might be topic to certification that the candidate is medically match for appointment and verification of residency, visa, and authorizations by the involved Authorities, the place relevant.

Solely candidates residing in both the nation of the responsibility station or from a location in a neighboring nation that’s inside commuting distance of the responsibility station might be thought of.

In all instances, a prerequisite for taking on the place is authorized residency within the nation of the responsibility station, or within the neighboring nation situated inside commuting distance, and a piece allow, as relevant.

Tips on how to apply

Tips on how to apply:

If you’re , please submit your CV and Cowl Letter by way of e-mail with the topic of the place title and VN quantity e-mail to:[email protected] earlier than the cut-off date.

No Charges: IOM doesn’t cost a payment at any stage of its recruitment course of (software, interview, processing, coaching, or different payment).

Posting interval:

From 19.11.2023 to 02.12.2023

Solely shortlisted candidates might be contacted.

To assist us monitor our recruitment effort, please point out in your e-mail/cowl letter the place ( you noticed this job posting.

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