Re-advertisement : Administrative & Supply Associate, GS6, FT, Sikasso-Mali# 85163

Under the general supervision of the Operations officer, NOA, the incumbent performs administrative support functions, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.

With strong Government commitment to child rights and support from a wide range of partners, Mali has made some progress in moving forward some child rights indicators in the past decade. For example, infant mortality declined slightly from 56 to 54 per 1,000 live births and stunting among children under five decreased from 38 to 27 per cent between 2012 and 2018. Yet, despite 5 per cent annual economic growth since 2013, Mali remains one of the poorest countries in the world: 44 per cent of the population (55 per cent in rural areas) lives below the national poverty line. The country faces a protracted humanitarian crisis and population displacement, with constrained humanitarian access hampering progress towards the Sustainable Development Goals.

Mali CO has developed a new country Programme (2020 – 2024), in which it is expected that Human resources management is effective and transparent; staff competencies are continuously improving; duty of care and core values are well established

How can you make a difference? 

Under the general supervision of Operations  officer, the incumbent performs administrative support functions, such as personnel, finance, registry, supply and transportation, as indicated by the requirements and structure of the organization.

The Supply & Admnistrative Associate, GS6 will perform the following functions:

Summary of key functions/accountabilities:

Performs administrative and personnel work, including processing of entitlements and maintenance of various personnel records and files. Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required. In addition to general administration responsibilities, supervises directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services

Identifies and recommends potential local suppliers.  Maintains data on local supply sources’ overall performance, (competitive pricing, product quality and timely delivery). Advises and assists other staff in the area of office management. Undertakes field visits to project sites and monitor inventory and supply inputs.

Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions

Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records

Requisitions office supplies and equipment locally and arranges for control of distribution and maintenance of appropriate inventory records

Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

Performs other duties, as required.

To qualify as an advocate for every child you will have…

1. Academic qualifications

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization

2. Professional experience

Six (6) years of progressively responsible clerical and administrative work

3. Language(s)

Fluency in French and working knowledge of English required. Knowledge of at least one language of the duty station highly desirable.

Desirables:

• Developing country work experience and/or familiarity with emergency. 

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Other skills

Technical

Knowledge of Supply / Admnistrative  principles, rules, regulations and procedures within UNICEF / UN

Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using Supply &  Admninistrative systems.

Ability to extract and format data and to solve operational problems

Ability to organize own work, set priorities and meet deadlines.

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.