Remote/Home-based: Reports Writing Consultant (100 working days) – Europe and Central Asia Regional Office (ECARO)

UNICEF ECARO is looking for a qualified Reports Writing Consultant to support the UNICEF ECARO Emergency and Partnerships Teams in the coordination and management of the ongoing Ukraine Refugee Response, as well as other humanitarian responses, by contributing to work streams around reporting, coordination, response planning and preparedness.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a calling.

Purpose of Activity/Assignment

The Reports Writing Consultant will support the UNICEF ECARO Emergency and Partnerships Teams in the coordination and management of the ongoing Ukraine Refugee Response, as well as other humanitarian responses, by contributing to work streams around reporting, coordination, response planning and preparedness. Under the supervision of the Regional Emergency Adviser, and in close collaboration with the emergency and partnerships teams, regional sections and country teams, the Reports Writing Consultant will ensure fulfilment of internal and external proposal, appeal development and reporting requirements and support internal coordination of the Ukraine Refugee Response and provide support to the regional Emergency Team to implement the region-wide emergency preparedness and response agenda.

Scope of Work

Ukraine Refugee Response:

Reporting Tasks:

• Systematically review internal and external reports, SitReps, and communication materials.
• Handle donor requests, briefings, and updates for both internal and external audiences.
• Provide guidance on reporting processes and how to document emergency response activities.
• Support the development of donor reports and appeals, including RRP 2025–2026 and the 2025 Ukraine and Refugee Response HAC.

Information Management Tasks:

• Stay informed on current events and provide analysis for knowledge and communication products.
• Create and regularly update reports, FAQs, backgrounders, data tables, and presentations on the situation.
• Coordinate creation of briefing notes, programmatic presentations, memos, and other information and knowledge products.
• Ensure timely and accurate information flow by maintaining essential contacts with report writers and information managers.
• Support the gathering and sharing of information across sections and programs in the regional office (RO).
• Work with other sections in the RO to ensure information is accurate and current.

Coordination Tasks:

• Act as a liaison for requests, working with the Data and Knowledge Management Specialist to ensure coherent reporting and information sharing.
• Liaise between teams to ensure data availability and identify gaps for regional information products.
• Support regional coordination with refugee response offices, including convening meetings, workshops, etc.

Regional Emergency Preparedness and Response Agenda:

Monitoring and Reporting:

• Ensure quality, accurate, and timely data reporting in regional/corporate systems (HPM), providing technical support and guidance to COs for data verification.
• Support the development of quality regional data and reporting products (SitReps, donor proposals, and other regional documents) for the section as needed.

Proposal Development:

• Support the development of quality regional HAC appeals and regional proposals/concept notes for new partnerships and opportunities.
• Collaborate with COs to develop concept notes for resource mobilization aimed at enhancing emergency preparedness and response.
• Respond to donor queries and gather relevant data or reports as needed.

Program Technical and Coordination Support on Emergency Preparedness and DRR:

• Provide support in coordinating humanitarian response efforts and section-wide initiatives, including trainings on Emergency Preparedness and Response (EPR).
• Document and share good practices, case studies, and lessons learned on Emergency Preparedness and Disaster Risk Reduction (DRR).
• Assist in organizing and coordinating regional Humanitarian Action meetings as required.

Work Assignment Overview

Tasks / Milestone	Deliverables / Outputs	Timeline / Deadline
Develop and review internal and external reports, SitReps, and communication materials.	5 situation reports and at least 2 communication materials	7 working days; By June 2025
Support the development of regional proposals/concept notes for new partnerships and opportunities.	15 donor proposals developed	13 working days; By June 2025
Support the development of donor reports and appeals, including RRP 2025–2026 and the 2025 Ukraine and Refugee Response HAC.	250 donor reports developed	33 working days; By June 2025
Support the gathering and sharing of information across sections and programs in the regional office (RO), working with the Data and Knowledge Management Specialist to ensure coherent reporting and information sharing.	Consolidate information and develop a regular brief with data and knowledge products	5 working days; By June 2025
Ensure quality, accurate, and timely data reporting in regional/corporate systems (HPM), providing technical support and guidance to COs for data verification.	Technical support and guidance to country offices on quality reporting	17 working days; By June 2025
Provide support in coordinating humanitarian response efforts and section-wide initiatives, including trainings on Emergency Preparedness and Response (EPR).	Development of training sessions, simulations, scenarios for EPR trainings	17 working days; By March 2025
Document and share good practices, case studies, and lessons learned on Emergency Preparedness and Disaster Risk Reduction (DRR).	20 case studies developed and documented	8 working days; By June 2025

Estimated Duration of the Contract

100 working days between January and June 2025.

Consultant’s Work Place and Official Travel

The Consultant will be remote/home-based with no travels foreseen.

Estimated Cost of the Consultancy & Payment Schedule

Payment will be made on submission of an invoice and satisfactory completion of the above-mentioned deliverables. UNICEF reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs are incomplete, not delivered or for failure to meet deadlines. All materials developed will remain the copyright of UNICEF and UNICEF will be free to adapt and modify them in the future.

Please submit a professional fee (in USD) based on 100 working days to undertake this assignment.

To qualify as an advocate for every child you will have…

• Advanced university degree (Master’s) in international development, International Relations, Public Policy, or another relevant field is required.
• At least 2 years of work experience in the field of Emergency Preparedness and Response, DRR, reporting, programme coordination, research or other relevant areas (information management, communication, PM&E) is required.
• Understanding of result reporting, data analysis and report writing skills are required.
• Experience in preparing publications, briefing notes, presentations, and supporting (high-level) meetings is required.
• Experience in communicating with donors is an asset.
• Previous experience in similar tasks with UN agencies or international NGOs working on EPR/DRR is an asset.
• Strong interest in human rights, especially child rights, international humanitarian response system and disaster management.
• Excellent written and oral communication in English.
• Knowledge of another official UN language (French, Arabic, Spanish, Russian, Chinese) is considered as an asset.

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS), and core competencies in Communication, Working with People and Drive for Results.

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most marginalized children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Please include a full CV and a Cover Letter in your application. Additionally, indicate your availability and professional fee (in USD) to undertake the terms of reference above. Applications submitted without a professional fee will not be considered. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

UNICEF offers reasonable accommodation for consultants with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.