Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure

Org. Setting and Reporting
This position is located in the African Union Partnership Team (AUPT) in the front office of the Assistant Secretary-General for Africa of the Departments of Political & Peacebuilding Affairs (DPPA) and Peace Operations (DPO). The incumbent will report to the Senior Political Affairs Officer.
Within delegated authority, the incumbent will be responsible for the following duties: • Assist in identifying and monitoring substantive aspects of the work of AUPT; select and evaluate a variety of documents, summarize pertinent material, collect and analyse data and prepare background material for assessment papers, studies, briefs and reports. • Assist in the preparation of research materials for the drafting of briefing materials for UN senior officials. • Perform, under minimal supervision, a wide range of office management and administrative support functions, including processing incoming correspondence and forward for action to the appropriate officers. • Ensure smooth and efficient information flow within the office; prepare and process confidential information; screen and prioritize incoming correspondence; compile relevant background documents and references; identify issues requiring the manager’s attention; monitor and follow up on actions to be taken. • Perform a variety of administrative duties, including preparing and/or processing administrative requests/documents in Umoja (e.g., travel requests, expense claims, authorization of recruitment and payment for consultants). • Carry out quality-control function for outgoing documents; proofread and edit texts for adherence to format, grammar, punctuation and style. • Compile and maintain a comprehensive filing and reference system for AUPT. • Research, extract and compile information and technical data on specific programmes/projects and relevant topics from various sources, including media sources, Secretary-General’s statements and reports, Security Council’s resolutions, and/or as referenced by the Team. • Provide secretarial and logistics support for meetings and informal gatherings, including taking notes, arranging meeting rooms, confirming attendance, etc. • Provide direct assistance to staff members of the Team as required; assist the Team in the formulation and management of extra-budgetary budgets. • Provide guidance and training to new/junior staff. • Perform other duties as assigned.
•PROFESSIONALISM: Knowledge of research methodologies, data collection and maintenance. Knowledge of general office and administrative support including administrative policies, processes and procedures. Ability to identify, extract, analyse and format data from a wide variety of standard and non-standard sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. •TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. •PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally administered test at Offices Away.
Job – Specific Qualification
Not available.
Work Experience
A minimum of five years of experience in programme or project administration, general office, administrative office or research assistance is required. The minimum years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher. Experience in collecting and researching data across various areas of social and economic development or related area is required. Experience working with ERP systems (such as SAP, Umoja or similar), UniteDocs, and other standard programmes is desirable. Experience working in a front office of a senior official is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both oral and written English is required. Knowledge of another official United Nations language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee

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