Research Fellow (104042-0623)

University of Warwick

Vacancy Type/Job category
Research Only
£33,348 – £43,155 per annum, pro rata.
University of Warwick, Coventry
Vacancy Overview
Fixed term contract for a maximum of 3 years, with an immediate start.
The Department of Physics seeks to appoint a part-time 0.5 FTE Administrative Officer to manage the administration of two research projects funded by the EPSRC.
You will be responsible for providing high level administrative support for research grants, working closely with the academic leads.
You will spend the majority of your time supporting the ‘Terabotics- terahertz robotics for surgery and medicine” programme grant , which began in September 2021 and runs for 5 years. The programme aims to combine terahertz technology with surgical robotics to bring a step change in cancer diagnosis and surgery. It is led by Professor Emma MacPherson, alongside another 8 senior scientists from 3 UK universities.
You will also support a Prosperity Partnership grant led by Professor Mark Newton.
You will have responsibility for the day-to-day administration of the grants, including budget management and equipment purchases. You will be an excellent communicator at all levels and will be responsible for preparing and presenting detailed reports and statistical analyses, including financial reports. You will be capable of working effectively both independently and as part of the wider project team. You will have excellent planning and time management skills and be able to use them to ensure the objectives of the project are achieved effectively.
We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.
Please direct all informal inquiries to Katherine Branch, Director of Operations ([email protected]) or to Professor Emma MacPherson, PI of the Terabotics programme grant ([email protected]).
If you are near submission or have recently submitted your PhD but have not yet had it conferred, any offers of employment will be made as Research Assistant at the top of level 5 of the University grade structure (£32,411). Upon receipt of evidence of the successful award of your PhD, you will be promoted to Research Fellow on the first point of level 6 of the University grade structure (£33,348).
Interview Date: TBC.
Job Description
Responsible for high level administrative support for the EPSRC funded Terabotics Programme grant and Prosperity Partnership grant.
1. Planning, coordinating and supporting the delivery of all aspects of administrative support for the projects, to include financial management of the project budget, managing the project website, collecting and compiling monthly reports from all participants in the programmes, assisting with press releases, recruitment of staff, purchases of equipment, organisation and scheduling of meetings.
2. Providing advice to academic staff on procedural and regulatory matters and dealing with finance and expenses related queries. Responsible for leading on purchasing new equipment and participating in the preparation of grant applications for hardware development, upgrades and new instrumentation.
3. Designing and implementing administrative systems and processes relating to the project activities and record activities to ensure all milestones are met, working with other staff as required. To include development and management of the project website, outreach and communication activities as required and in liaison with appropriate academic staff.
4. Assisting the investigators with collection of research findings and all reporting, including compiling annual reports.
5. Organising workshops, conferences, meetings and events to include annual events, advisory board meetings, industrial seminars and collaborator visits.
6. Managing the physical space and IT needs of the projects, liaising with Estates, IT Services and other departments as required.
7. To carry out any other duties commensurate with the grade and purpose of the post as required.

Person Specification

The Person Specification focuses on the knowledge, skills, experience and qualifications required to undertake the role effectively. This is measured by (a) Application Form, (b) Test/Exercise, (c) Interview, (d) Presentation.

Essential Criteria 1
Educated to degree level or equivalent experience. (a,c)
Essential Criteria 2
Experience of working in a relevant administrative environment, ideally in a research or finance environment in higher education. (a,c)
Essential Criteria 3
Experience in financial administration and a good working knowledge of budget management, financial reporting and processes, and use of associated systems e.g. SAP. (a,c)
Essential Criteria 4
Experience of the development, management, implementation and continuous improvement of effective systems and processes. (a,c)
Essential Criteria 5
Experience of producing reports and statistical analyses and of providing analysis and commentary on them. (a,c)
Essential Criteria 6
Experience of organising conferences, workshops, or other events. (a,c)
Essential Criteria 7
Excellent organisational skills with the ability to effectively prioritise work and multi-task to deliver to a tight deadline without supervision. (a,c)
Essential Criteria 8
Excellent interpersonal and communication skills with the ability to communicate in all forms effectively and appropriately with a variety of people. (a,c)
Essential Criteria 9
Imaginative approach to problem solving. (a,c)
Essential Criteria 10
Assertive, proactive and able to act decisively. (a,c)
Essential Criteria 11
Excellent IT skills and familiarity with relevant systems within a HE setting, including SAP. (a,c)
Essential Criteria 12
Highly customer focused and committed to providing an excellent level of service to both internal and external customers. (a,c)
Essential Criteria 13
A team player but with the ability to work independently. (a,c)
Essential Criteria 14
A high level of accuracy and attention to detail. (a,c)
Essential Criteria 15
An understanding of equal opportunity issues. (a,c)
Desirable Criteria 1
Relevant HE Administrative qualification e.g. AUA PG Cert. (a,c)
Desirable Criteria 2
Experience in research grant administration and working within funder requirements. (a,c)
Desirable Criteria 3
Knowledge of safety issues and code of practice relevant to a physical or life sciences department. (a,c)
Further Particulars
For further information about the University of Warwick, please read our University Further Particulars .
For further information about the department, please visit the departmental website .
As a member of staff at Warwick you can enjoy a wide range of competitive benefits, along with excellent learning and development opportunities. Take a look at the benefits that are on offer and information about working within our department .
The Physics Department and the University of Warwick are proud of their diverse community of staff, students, and visitors, and are committed to maintaining an excellent record in teaching and research by ensuring that there is equality of opportunity for all, fostered in an environment of mutual respect and dignity.
The University supports flexible working and requests for job-share will be considered where possible.
Both the Physics Department and the University of Warwick hold Athena SWAN Silver awards, a national initiative to promote gender equality for all staff and students. The Physics Department is also a Juno Champion, which is an award from the Institute of Physics to recognise our efforts to address the under-representation of women in university physics and to encourage better practice for both women and men.
Further information can be found at .
Childcare can be provided for you at the University of Warwick Nursery ( ) in order for you to attend the interview. Childcare is subject to availability of places at the Nursery.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here .
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance , whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
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Benefits and Rewards
Please refer to this link for a full list of our employee benefits here at Warwick here .

Recruitment of Ex-Offenders Policy

As an organisation using the (DBS) Disclosure and Barring Service to assess applicants’ suitability for positions of trust, the University of Warwick complies with the DBS Code of Practice and undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed. More information is available on the University’s Vacancy pages and applicants may request a copy of the DBS Code of Practice.

Closing Date
29 Jun 2023

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