Research Finance Officer

Cardiff University

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Analysis Finance Officers

The Analysis Finance Submit Awards division, throughout the Finance Division, is accountable for managing annual analysis earnings of round £120 million from a portfolio of round 2,000 reside analysis grant and contract initiatives with supply by means of our three Schools, funded by organisations starting from UK/Welsh Authorities, UK Analysis Councils, UK & Abroad Charities and UK & Abroad Industrials.

The Finance division has adopted a blended versatile working strategy, with workers attending the workplace at the least 2 days every week and distant working for the remaining days, topic to enterprise want necessities.

You’ll kind robust working relationships with different members of the broader Analysis staff, different Finance colleagues, and teachers. Your function’s key objective is to:

  • To proactively handle a portfolio of externally funded analysis and analysis associated initiatives from acceptance to closure together with making certain the completeness and accuracy of claims and invoices and figuring out points on initiatives. Submit holders can be anticipated to work independently and with out supervision for a lot of the time.
  • To show a service ethos, constructing good working relationships with stakeholders (notably these in tutorial departments) by means of shut communication and data sharing, and collaborative working.
  • To be educated on funder and College guidelines to make sure compliance so that every one related and eligible prices are claimed, and monetary clawback and sanctions are averted. To successfully talk guidelines to inside stakeholders

The posts are full time, 35 hours per week, and open ended.

Wage: £26,444 to £29,605 each year (Grade 4)

Date Marketed: 21 February 2024
Deadline: 8 March 2024.

Please remember that Cardiff College reserves the fitting to shut this emptiness early ought to ample purposes be acquired.

Cardiff College affords many wonderful advantages, together with 32 days annual depart (plus financial institution holidays), professional rata for half time workers, native pension scheme, blended working (which means it is possible for you to to earn a living from home for a few of your time), a cycle to work scheme and different journey initiatives, annual increments up the pay scale, and extra. It’s an thrilling and vibrant place to work, with many alternative challenges and is a proud Dwelling Wage supporter.

Cardiff College is dedicated to supporting and selling equality and variety and to creating an inclusive working surroundings. We consider this may be achieved by means of attracting, growing, and retaining a various vary of workers from many alternative backgrounds who’ve the ambition to create a College which seeks to fulfil our social, cultural and financial obligation to Cardiff, Wales, and the world.  In supporting our staff to attain a steadiness between their work and their private lives, we may even contemplate proposals for versatile working or job share preparations.

Job Description

Key Duties

  • To determine working relationships with key contacts in your allotted analysis initiatives, growing acceptable communication hyperlinks with the College’s Colleges/ Directorates and outdoors our bodies, as required, in addition to common liaison with different Finance sections. 
  • To take care of up to date guidelines, phrases and situations of the analysis funder and advise teachers and venture companions of their obligations underneath identical.
  • To collect and analyse information from analysis venture monetary studies, monitor venture budgets, and advise principal investigators of any estimated underneath or overspends in order to allow knowledgeable future venture selections.
  • To make sure that all monetary information regarding the College and analysis companions are maintained in an effort to fulfill each inside and exterior audit necessities, together with advising on eligibility of all venture expenditure and the requirement relating to supporting documentation, while appearing as the primary contact level between the College and analysis venture companions on monetary points. 
  • To organize monetary claims and price statements, each electronically and manually in a well timed method, for each inside and exterior evaluate, while making certain claims from the exterior funder are according to both the College’s Monetary Rules and Insurance policies or agreed funder’s Phrases and Situations.

Particular Duties

Put together and submit reconciliations, claims and invoices:

  • Carry out monetary reconciliations and put together financial claims for initiatives according to funder deadlines (co-ordinating the place Cardiff is the lead).
  • Guarantee claims and invoices are full and correct and, following line supervisor evaluate, undergo funders according to strict funder eligibility guidelines and deadlines. Full claims on numerous exterior funder programs as required

Venture Monetary Administration & Management:

  • Common communication (together with conferences along with your line supervisor) with departments throughout the College (for instance: ongoing venture administration; or closedown).
  • Establish adjustments to initiatives (for instance: within the begin or finish date) and implications of those by means of shut communication with departments. Act, as acceptable, in settlement with or by means of escalation with line supervisor.
  • Educated on funder guidelines and College Monetary Rules and Insurance policies, together with successfully advising departments on utility of those, and figuring out associated points, escalating to line supervisor as needed; retaining updated with adjustments and speaking these, and the implications of them, to inside stakeholders as acceptable.
  • Monitor analysis initiatives which have ended and be certain that acceptable actions are taken for a immediate and orderly shut for archiving.
  • Liaise with accounts receivable and funders relating to debt chasing and escalate points the place essential to your line supervisor.

Audit:

  • Assist the Analysis Finance Supervisor to rearrange audits, put together documentation for these, and reply in a well timed method to fundamental audit queries from exterior or inside auditors.

Basic Duties

  • To collaborate with others in an effort to make suggestions for developments of established processes and procedures.
  • To make sure that an understanding of the significance of confidentiality is utilized when endeavor all duties.
  • To abide by College’s insurance policies on Well being and Security, and Equality and Range.
  • To carry out different duties sometimes which aren’t included above, however which can be in keeping with the function.

Particular person Specification

Your utility can be assessed in opposition to the next important and fascinating standards for the function. Please copy and paste this part into a brand new doc and provides clear examples of how one can proof assembly every standards by writing underneath every one. You’ll be able to draw on components from any side of your life (e.g. work, residence, training/{qualifications} or neighborhood life) so long as you deal with their relevance to the function.

Please save your supporting assertion in a separate doc with the title [YOURNAME – 18254BR – JOB TITLE] and fix it to your utility within the recruitment system.

Please be aware that these are additionally the standards shortlisted candidates can be assessed in opposition to at interview and/or by different means (e.g. a abilities take a look at) the place relevant.

Important Standards

{Qualifications} and Training

  • GCSE passes at grades A-C in English & Arithmetic and/or related sensible accounting qualification, corresponding to A.A.T.
  • Information, Expertise and Expertise

  • Submit-holders should be extremely proficient of their use of IT programs, particularly Microsoft Excel and Outlook or shut equal).
  • Expertise of dealing with massive volumes of economic information and dealing to a excessive customary of accuracy and a spotlight to element.
  • Potential to be taught new areas of information and abilities quickly (for instance, to know funder phrases and situations).
  • Buyer Service, Communication and Workforce Working

  • Good verbal/written communication and interpersonal abilities, i.e., capacity to speak monetary info successfully, by means of electronic mail or visible media (e.g., Zoom/Groups), to vary of analysis venture stakeholders with various ranges of understanding.
  • Planning, Evaluation and Downside Fixing

  • Potential to adapt to a versatile working surroundings and plan your time and duties accordingly.
  • Potential to handle a wide range of duties at anyone time, work underneath stress and obtain strict deadlines while sustaining a excessive customary of customer support.
  • Proof of capacity to unravel issues utilizing initiative and creativity.
  • Fascinating Standards

  • Expertise of utilizing Oracle finance system or equal.
  • Expertise of working successfully in a big complicated organisation.
  • Expertise in greater training/analysis finance function or comparable surroundings.
  • Learning in the direction of a CCAB skilled accounting.
  • Fluency in Welsh, written and oral.
  • Further Data

    Cardiff College, based practically 140 years in the past, has a world-leading analysis neighborhood with a powerful and broad analysis base. A member of the Russell Group ’s 24 main UK analysis intensive universities, it’s extremely ranked amongst UK universities for analysis high quality and influence, having received seven Queen’s Anniversary Prizes and may rely two Nobel Prize winners amongst its researchers.

    The College excels in producing top quality, modern analysis which has a optimistic influence on society and is well-placed to contribute to the well being, wealth, safety, and well-being of future generations in Wales, the UK and throughout the globe.

    Cardiff College researchers – from bioinformaticians to attorneys, clinicians to journalists – have, and proceed to, play a important function in UK-wide efforts to handle the challenges attributable to the COVID pandemic.
    The College Finance division works with all Colleges and Skilled Companies departments within the College to make sure that the College maintains its repute for monetary integrity and reliability. We help enterprise planning and innovation to maximise the monetary assets out there to the College and create the long-term sustainable monetary platform required for future development.

    Job Class

    Accountancy & Finance, Admin / Clerical

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