RFP-036-IND-2024 – Development of a Full-Scale Project Document (ProDoc) for GEF

The scope of work includes:

(i)        Preparatory Technical Studies (Component A):

a.   Compile baseline/situational analysis for the full-size project (FSP). This will include a precise definition of baseline projects, activities, budgets, goals, and co-financial links to GEF outcomes; a definition of GEF incremental value per outcome and output; and a presentation of results of the incremental cost-analysis in matrices as appropriate;

b.    Conduct the stakeholder consultations, including consultations with the private sector and informal sector and bodies;

c.    Oversee the identification of the project sites, with documentation of selection criteria and making sure that geo-referenced data and maps are clearly presented;

d.   Ensure the design of appropriate project knowledge management processes and platforms, ensuring appropriate linkages to existing mechanisms and knowledge sharing in project landscapes;

e.    Identification of opportunities for private sector engagement and co-financing;

f.     Conduct the partner capacity assessments and discussions on management arrangements early in the PPG process;

g.    Conduct the consultations with partners regarding financial planning;

h.   Review the SES pre-screening of the PIF; complete the UNDP Social and Environmental Screening Procedure (SESP), and support the detailed assessment of all project risks including consultations with local stakeholders;

i.    Assess presence of Indigenous Peoples/ethnic minorities within project landscapes and their interests. If present, assess potential impacts of the project on rights and interests, lands, territories, resources, and traditional livelihoods and determine when FPIC applies in accordance with national contexts and preferences. Conduct consultations with communities at demonstration landscape to assess level of understanding and capacity to give consent and identify community preferences for FPIC process. Based on these assessments, and if relevant, integrate relevant matters as needed including FPIC into project design and into the comprehensive Stakeholder Engagement Plan;

j.     Prepare the gender analysis and action plan to ensure its findings are meaningfully integrated into the project’s strategy, theory of change and results framework;

k.    Advise on gender responsive stakeholder analysis and consultations and ensure that they are complete and comprehensive;

l.     Any additional studies that are determined to be needed for the preparation of the ProDoc and all other final outputs;

m.   Support the completion of any additional studies that are determined to be needed for the preparation of the ProDoc and all other final outputs.

(ii)   Formulation of the ProDoc, CEO Endorsement Request and Mandatory and Project Specific Annexes (Component B):

a.    Develop the project’s theory of change;

b.    Develop the Results Framework in line with UNDP-GEF policy;

c.    Develop a detailed Monitoring and Evaluation Plan and Budget;

d.    Prepare a comprehensive Stakeholder Engagement Plan ensure it is Socially Inclusive and Gender Responsive;

e.    Prepare, oversee and ensure the Gender Mainstreaming Plan, with appropriate budget and identification of appropriate project interventions to ensure gender mainstreaming including at project demonstration sites;

f.    Using the findings from the gender analysis, provide inputs to the project’s results framework and theory of change; ensure gender considerations are integrated into the project’s theory of change;

g.   Complete the SESP, based on assessments undertaken during Component A and detailed development of project interventions, and identify management measures to mitigate risks to be incorporated into the ProDoc;

h.   Oversee and ensure the updating of the SESP based on assessments undertaken during Component A, and ensure the development of required environmental and/or social management plan(s) as required;

i.       Support the agreements on project management arrangements and ensure that gender and safeguards are adequately incorporated into these arrangements;

j.       Oversee the preparation of the required GEF tracking tools (if required) and GEF Core Indicators and ensure these are supported by robust and validated data;

k.      Secure all co-financing letters;

l.       Prepare the indicative procurement plan;

m.     Secure and present agreements on project execution and management arrangements and ensure that the project aligns to UNDP-GEF guidance on UNDP execution support;

n.      Ensure the completion of the required official endorsement letters; and

o.     Synthesize all analyses, studies, etc. that are prepared under Components A and B to produce the draft UNDP-GEF ProDoc, GEF CEO Endorsement, and all mandatory and project specific Annexes, using the templates.

(iii)    Validation Workshop (Component C):

a. Organise the validation workshop with all stakeholders involved during the preparation of the ProDoc;

b. Incorporate all necessary revisions that arise during the workshop; and

c. Preparation of Validation Workshop Report.