REQUEST FOR PROPOSAL (RFP)
To: Offeror
From: Artistic Associates Worldwide, Inc.
Topic: Request for Proposal (RFP) No. RFP-JTAP-041- Exterior Consultancy Agency – MOY & MOE Media Departments – Capability Constructing Program
Kind of Award: Agency Mounted Worth Award
Foundation of Award: Greatest Worth
RFP Situation Date: 11/19/2023
RFP Closing Date: 12/7/2023
RFP Closing Time: 4:00 PM – Native Time, Amman, Jordan
Reference: USAID Contract No. 72027821C00005
Enclosed is a Request for Proposal (RFP). Artistic invitations certified companies and organizations to submit a proposal for the Jordan- Technical Help Venture (TAP) beneath the referenced USAID 72027821C00005. After the analysis, as described herein, leading to choosing a successful proposal, the issuance of an award is topic to profitable negotiation of the phrases and circumstances and receiving USAID’s Contracting Officer consent, Moreover TAP could award to 1 or a number of offerors.
The necessities for this exercise are described within the “Assertion of Work” in Attachment I. Artistic encourages your group to point its curiosity on this procurement by submitting a proposal based on the directions in Attachment II “Directions to Offerors”. Proposals can be evaluated based mostly on the “Analysis Standards” in Attachment III. Artistic will make an award to the accountable Offeror(s) submitting a proposal which offers finest worth to the venture: technical advantage and worth can be each thought of.
To be thought of, Offerors ought to submit a whole proposal no later than the deadline and time indicated above. Offerors ought to be certain that the proposals are well-written in English/Arabic, simple to learn, observe the directions offered and include solely requested info.
Any questions needs to be submitted by way of electronic mail to [email protected] no later than November 23 2023. No questions can be entertained if they’re acquired by means apart from the desired electronic mail deal with, and any communications to alternate e-mail addresses will consequence within the disqualification of the bidder. The solicitation quantity (listed above) needs to be said within the topic line. Solutions can be compiled and distributed on November 28, 2023.
Proposals have to be comprised of one digital copy of the Technical Proposal and one digital copy of the Price/Enterprise proposal, despatched in separate e-mails, and labeled with the above-stated RFP quantity and title. Submissions shall be delivered to:
Artistic Procurement Division [email protected]
Sincerely,
Artistic Procurement Division
Attachments:
Attachment I : Assertion of Work
Attachment II : Directions to Offerors
Attachment III : Analysis Standards
Attachment IV : Proposal Cowl Letter as an attachment
Attachment V : Compliance Certification
ATTACHMENT I: STATEMENT OF WORK
Exterior Consultancy Agency – MOY & MOE Media Departments – Capability Constructing Program
Introduction
Artistic Associates Worldwide is a dynamic and fast-growing skilled service agency that makes a speciality of worldwide growth within the areas of training, democratic transitions, and stabilization in post-conflict environments. Based mostly in Washington, DC, the agency has a area presence in 30 plus international locations worldwide with a powerful and various portfolio that features world contracts with the U.S. Company for Worldwide Growth (USAID) and different purchasers together with the U.S. Division of State and the U.S. Division of Protection. The agency has earned a stable popularity amongst its purchasers and missions worldwide and is well-regarded by opponents and companions alike.
Program Abstract
The Technical Help Program (TAP), funded by the U.S. Company for Worldwide Growth (USAID), is a five-year training and youth program that seeks to rework the organizational tradition and enhance the talents throughout the Ministry of Training and the Ministry of Youth to make sure officers can implement desired reforms. Artistic and its companions will present technical help within the growth, roll-out, and monitoring of insurance policies and procedures to include worldwide finest practices for public training and youth programming. Among the many many actions within the Jordan Technical Help Program, it can help curriculum growth, promote inclusive studying strategies, enhance the talents of lecturers and faculty managers, and different tangible actions that finally help altering the organizational tradition throughout the two ministries and related businesses. This system will additional help Jordan’s outreach and behavioral change communications initiatives which might be aimed toward making a tradition of studying, the inclusion of weak youngsters, and elevated youth engagement.
Background
Since its launch in 2021, TAP has been supporting MOY and MOE in growing the wanted coverage stage methods for an environment friendly and efficient efficiency, whereas on the similar time making certain that capacities are constructed, and obligatory sources are offered. Strengthening communication and outreach efficiency to allow the ministries to achieve their goal teams with its companies and actions and motivating them to take part and work together is a significant element TAP is supporting, TAPs intention to help the ministers in improve neighborhood belief of their effort and interventions, in addition to bettering their inner communication by means of constructing their capability and supporting them with the mandatory instruments.
MOE has (9) media workers in middle and (84) in directorates, whereas MOY has (9) media workers in middle and (19) in area, the profitable offeror will work to design and implement a capability constructing program that features coaching, mentoring, and training for the ministries media.
- OVERALL OBJECTIVE:
The general goal of this consultancy is to help the TAP’s efforts to help the Ministry of Youth (MOY) and Ministry of Training (MOE) in designing, planning, and implementing a capability constructing program for the media workers in middle and area based mostly on worldwide and regional finest practices in addition to the ministries institutional plans and techniques. This system goals to supply the media and communication groups with the important competencies, data, and abilities obligatory to realize the objectives of the ministries in communication and media methods and plans.
The capability constructing program will cowl a interval of 1 yr (2023-2024), throughout which a complete of
- 5 (5) coaching packages can be developed and delivered, in complete 10 packages, 5 packages for every ministry.
- Every package deal can be 25 hours consisting of – 15 for coaching, 5 for sensible, 5 for teaching.
- Every coaching session can be for 3 days, Every Session 20 contributors.
- The coaching can be carried out in a number of areas in north, Central and South
The coaching packages shall include the next:
- Cellular Journalism
- Media Monitoring
- Create and handle social media accounts.
- Media content material creation
- Designing, growing, and managing efficient social media campaigns
The profitable offeror will even develop monitoring and analysis instruments to evaluate the supply of the coaching packages and the talents acquired and deployed by the contributors all through the coaching program.
To make sure the effectiveness of the coaching program, the profitable offeror shall present publish coaching help within the type of common teaching and mentoring visits and can help the media groups on the MOY and MOE to create communities of apply to facilitate data sharing of finest practices in addition to options to a few of the encountered challenges. Interactions by means of the communities of apply might be in particular person or digital.
Given the range of the proposed coaching packages, the profitable offeror shall have the choice of sub-contracting and managing coaching suppliers, specialised in sure areas, for the event and supply of a few of the coaching periods.
2. STATEMENT OF WORK
The completion of this award shall be in collaboration with MOY, MOE and technical help and high quality assurance from TAP Communication and Outreach Advisor. Particular consultancy scope contains:
• Assembly with MOY and MOE to debate and agree on the scope of labor, the deliverables, and the specified outcomes over the implementation of this system.
• Reviewing the next MOY key paperwork:
o MOY media and communication coverage
o MOY public notion survey 2023
o NYS communication and media plan
o MOY key messages
o Nationwide Youth Technique 2019-2025
o Nationwide Youth Technique Implementation Plan
o Another related paperwork
• Reviewing the next MOE key paperwork:
o MOE media and communication technique
o MOE media and communication annual plan
o Nationwide technique for training
o Nationwide technique for Human Assets Growth.
o Another related paperwork.
• Creating content material and delivering 5 coaching packages authorized by MOE &MOY to round (93) media workers from MOE and (28) from MOY within the following:
o Cellular Journalism:
– Introduction to cell journalism.
– Methods of cell journalism
– Cellular information package deal growth
– MOJO broad casting
o Media Monitoring reviews:
– Introduction to media monitoring
– Media monitoring instruments
– writing an expert media monitoring report
o Create and handle social media accounts:
– Create a social media enterprise account (for enterprise).
– Create a social media technique.
– Handle social media content material.
– Rising a neighborhood of loyal followers.
– Greatest practices for content material advertising and marketing.
– The fundamentals of social media promoting.
o Media Content material creation:
– Content material technique.
– Social media content material creation.
– Conventional media content material creation together with journalism.
– Creating participating content material.
o Designing, growing, and managing efficient social media campaigns.
• Main and managing the implementation, and supply of the coaching program primarily however not restricted to the workshops’ agenda, trainees’ handouts, evaluation types, and coach’s guides.
• Analyzing the suggestions from the coaching periods and revising the content material accordingly.
• Conducting teaching and mentoring periods to media workers in middle and area to make sure correct implementation of the talents and competencies acquired within the coaching.
• Supporting and following up on the institution of communities of apply and the initiation of digital interactions platform for data sharing and hassle capturing.
• Contracting, managing, and facilitating discussions with the subcontractors to make sure well timed and efficient implementation of the coaching program.
3. KEY DELIVERABLES:
The profitable offeror shall present the next deliverables, topic to TAP’s and MOYs and MOEs approval, to fulfill the specified targets:
• Inception report with an in depth motion plan following conferences with TAP communication and outreach advisor, MOY and MOE related focal factors.
• Preliminary program implementation methodology with an in depth time-bound define of its completely different parts.
• Coaching packages materials developed (topic to MOE & MOY approval). The fabric ought to embrace manuals for trainees in addition to for trainers and will think about rules, gender, and social inclusion.
• Proposed monitoring and analysis framework for the three-year program implementation, together with instruments and handouts.
• Revise the content material based mostly on suggestions acquired from the coaching workshops.
• Conducting common teaching and mentoring actions to media workers throughout Jordan within the area and/or on-line to make sure efficient implementation of the coaching packages.
• Present the technical help wanted by way of establishing and following up on the implementation of communities of apply for data sharing and troubleshooting throughout the entire implementation of this system.
• Coaching suppliers contracted and managed to ship coaching in specialised areas, if wanted.
• Submit month-to-month progress reviews on the fifth of every month to TAP, MOY and MOE.
• Submit a closing report on the finish of the yr that covers:
o Govt abstract.
o Progress / milestones updates.
o Revised supplies and instruments.
o Particular conclusions and actionable suggestions.
Noting:
− All above deliverables needs to be submitted in each Arabic and English.
− All deliverables needs to be submitted initially for TAP’s, MOYs and MOEs inputs, suggestions, and approval earlier than transferring to the subsequent job.
4. QUALIFICATIONS & REQUIREMENTS
The next standards needs to be met by Offerors:
• Intensive data and work expertise in growing and managing media, communication, and outreach capability constructing packages.
• 10 years of demonstrated expertise in growing coaching materials and delivering coaching packages and training packages throughout the requested fields.
• Robust popularity, good understanding of the Jordanian context, and skill to faucet into related experience.
• Confirmed potential to work with a number of stakeholders, together with authorities.
• The consultancy lead crew members should have a minimum of 10 years of expertise associated to growing and implementing related packages.
• Wonderful command of the Arabic and English language
5. PAST PERFORMANCE
A. Offeror shall doc and summarize confirmed monitor document of efficiently implementing related actions to incorporate an outline of comparable companies offered up to now and any classes realized that can be included into the exercise described on this RFP. Expertise in Arabic talking nation is most well-liked.
B. Offeror shall submit samples of comparable work expertise of the identical scale and scope.
C. Offerors with previous efficiency with related initiatives, in the identical geographic space and/or of comparable scale to the exercise described on this RFP can be scored extra favorably than offerors that don’t meet these standards.
6. PERIOD OF PERFORMANCE
Estimated Interval of Efficiency: one yr
7. PLACE OF PERFORMANCE: Jordan
Find out how to apply
Attachment II
INSTRUCTIONS TO OFFERORS
A. Common Directions
These Directions to Offerors won’t type a part of the supply or the Settlement. They’re supposed solely to assist Offerors within the preparation of their proposals. Learn and observe these directions fastidiously.
- The proposal and all corresponding paperwork associated to the proposal have to be written within the English language, until in any other case explicitly allowed. Moreover, all proposals needs to be single-spaced with clear part headings, and be offered within the order laid out in Attachment III – Analysis Standards.
- The coaching packages to happen concurrently, within the three areas Amman, Irbid and Aqaba
- The monetary proposals shall be submitted utilizing “annex 1: price proposal” connected, together with venue (the offeror can revert to three Star motels solely), printing and refreshments for the workshops, coaching periods, per-diem and/or lodging and lodging prices, please put together the associated fee for the workshop and meal plan in 3-star motels solely.
- Jordan Transportation Charges Matrix as per USAID charges is connected to the RFP.
- Proposals should embrace solely the Offeror’s personal work. No textual content needs to be copied from sources outdoors of your group, until these sources are adequately cited and credited. If Artistic determines that any a part of the proposal is plagiarized from outdoors sources, the Offeror can be mechanically disqualified.
- Proposals and all price and worth figures have to be offered in native foreign money or USD. All costs needs to be gross of tax, however internet of any customs duties.
- The Offeror should state of their Proposal the validity interval of their supply. The minimal supply acceptance interval for this RFP is 90 days after the deadline of the RFP. If an Offeror has offered a validity interval of lower than 90 days, they are going to be requested to revise this. If the Offeror doesn’t prolong the validity interval, their proposal can be rejected. Artistic reserves the precise to not make an award.
- The Technical Proposal and Price/Enterprise Proposal should be saved separate from one another. Technical Proposals should not make reference to price or pricing info at any level. This may allow the technical analysis to be made strictly on the premise of technical advantage.
- Offerors have to be approved to conduct enterprise in Jordan, as evidenced by submission of a duplicate of a legitimate Enterprise License (if registered as a for-profit firm), a legitimate Host Authorities license (if registered as a non-profit group) or a municipal license (if registered as an area vendor of products or import-export seller). The copy of the license should clearly present a license quantity, official authorities stamp and a date of subject and date of expiry.
- No prices incurred by Offerors in getting ready and submitting the proposal are reimbursable by Artistic. All such prices can be on the Offeror’s expense.
- Duty Willpower: Award shall solely be made to 1 accountable Offeror. To allow Artistic to make this willpower, the Offeror should present a canopy letter, as offered in Attachment IV.
- Late Provides: Offerors are wholly accountable for making certain that their Provides are acquired in accordance with the directions said herein. A late Supply can be really useful for rejection, even when it was late on account of circumstances past the Offeror’s management. Late provides will solely be thought of at Artistic’s Procurement Division’s discretion.
- Modification/Withdrawal of Provides: Offerors have the precise to withdraw, modify or right their supply after it has been delivered to Artistic on the deal with said above, and offered that the request is made earlier than the RFP deadline.
- Disposition of Proposals: Proposals submitted in response to this RFP won’t be returned. Affordable effort can be made to make sure confidentiality of proposals acquired from all Offerors. This RFP doesn’t search info of a extremely proprietary nature, but when such info is included within the Offeror’s proposal, the Offeror should alert Artistic and should annotate the fabric by marking it “Confidential and Proprietary” in order that these sections might be handled appropriately.
- Clarifications and Amendments to the RFP: Any questions relating to this solicitation have to be emailed to [email protected]. No questions/clarifications can be entertained if they’re acquired by one other means. The solicitation quantity needs to be said within the topic. Responses can be complied and emailed to the requesting potential Offeror and can be despatched to all organizations that requested this RFP or re-posted publicly if provided as a full and open competitors.
- Artistic anticipates that discussions with Offerors can be carried out; nonetheless, Artistic reserves the precise to make an award with out discussions. It’s strongly really useful that Offerors current their finest supply.
Failure to agree and adjust to any of the above specs will consequence within the Offeror being thought of unresponsive and the proposal could also be rejected.
B. Submission of Proposal:
Proposals have to be submitted in two separate e-mails:
• E-mail 1 – Technical Proposal
• E-mail 2 – Price/Enterprise proposal
• Every e-mail needs to be clearly labeled with the RFP quantity and venture title.
• Proposals have to be delivered no later than the desired date/time.
Offerors who don’t submit their technical and price proposals individually could also be mechanically disqualified.
C. Content material of Proposal:
The Offeror’s Proposal shall be comprised of 4 sections:
i. The Cowl Letter (Attachment IV)
ii. Copy of the Offeror’s Legitimate Enterprise license/Copy of business registration
iii. The Technical Proposal
iv. The Price/Enterprise Proposal – Excluding gross sales tax as USAID-TAP is gross sales tax exempted.
1) The Cowl Letter: needs to be on the Offeror’s letterhead and MUST include the knowledge requested in Attachment IV.
2) Enterprise License
3) Technical Proposal:
a. Ought to clearly & exactly deal with theoretical and sensible elements that the Offeror has thought of and can make use of to hold out the assertion of labor.
b. The Technical Proposal is the chance for the Offeror to display that the agency is “technically succesful” of implementing the exercise and will display the Offeror’s understanding of and capabilities to hold out the work, and deal with the important thing points described within the Analysis Standards in Attachment III.
c. The Technical Proposal needs to be divided into clearly separate sections following the identical order of the Analysis Standards in Attachment III. A mis-ordered proposal that makes info exhausting to seek out will end in a decrease rating.
d. The technical proposal ought to embrace a administration plan with a clearly laid out organizational chart.
e. If an Offeror submits a proposal that fails to reply to nearly all of the knowledge requested on this RFP, as outlined particularly within the assertion of labor and the analysis standards, the Offeror’s proposal can be topic to disqualification.
4) The Price/Enterprise Proposal: have to be submitted individually from the technical proposal and can primarily point out the worth for performing the work specified on this RFP. At a minimal, the Price/Enterprise proposal ought to embrace the next info:
a. An in depth price range that gives a breakdown of prices by line merchandise.
b. Detailed and complete price range notes that present info on every of the road gadgets and clarify why these things are wanted for implementation of the exercise.
c. Detailed CVs for key personnel shall be offered.
d. Labor:
- Offeror should present: a time-phased (e.g., month-to-month, quarterly, and so on.) breakdown of labor hours, absolutely burdened labor charges, for every labor class bid.
- Offerors ought to bid absolutely burdened labor charges per labor class.
- Labor class descriptions to incorporate training and expertise for every class.
e. Different direct prices: - Any journey prices shall be damaged down by particular person, journey, flight, resort, periderm in accordance with US State Division charges and rules.
- Another direct prices together with subcontracted gadgets can be absolutely justified to incorporate a good and affordable willpower based mostly on typically accepted worth evaluation strategies.
5) Artistic’s evaluate of the Price Proposal shall decide if the general prices proposed are life like for the work to be carried out, replicate an accurate understanding of the venture necessities, and are per the Offeror’s Technical Proposal. Artistic will even evaluate particular person line gadgets and decide if they’re allowable, allocable and affordable.
Skilled References
Utilizing the precise desk format offered beneath or equal, please record (a minimum of three )solely the initiatives carried out throughout the previous 3 years, a quick description of how every is related to this RFP and the contact particulars for every earlier shopper or donor. Please embrace suggestion/appreciation letters and certificates as attachments.
Desk 2
(a) Exercise Title
(b) Location(s) of exercise
(c) Synopsis of the exercise and its relevance to this RFP
(d) Efficiency interval (date, length and if accomplished on schedule)
(e) Prime or Subcontractor?
(f) Quantity for the exercise
(g) Identify & Contact Information (E-mail and cellphone) of shopper
Failure to adjust to any of the above factors will consequence within the Offeror being thought of “unresponsive” and the proposal can be rejected.
If an Offeror offers inadequate info of their technical and/or price proposal, Artistic reserves the precise to request further info, or to request a revised proposal from the Offeror, if obligatory.
Artistic reserves the precise to make no award beneath this RFP.
Attachment III
EVALUATION CRITERIA
A. BASIS OF AWARD:
1. Artistic will consider proposals on a finest worth foundation, in accordance with the Federal Acquisition Rules (FAR) Subpart 15.1 – Supply Choice Processes and Methods. In all solicitations, Artistic will think about and conduct an analysis on the premise of each technical and price submissions. The relative significance of those two components locations technically above price. In uncommon instances, Artistic may additionally award a agency apart from the best technically rated Offeror or the bottom worth Offeror, in accordance with FAR 15.101-1.
2. The award can be made to the Offeror whose supply presents the Greatest Worth, which is the optimum mixture of technical deserves and affordable price and doesn’t exceed the interior price range established for this effort. Proposals can be scored on technical components first. Solely the Price/Enterprise proposals of these provides that surpass the minimal qualifying rating of 70 factors within the technical analysis could have their Price/Enterprise Proposal reviewed. These that don’t attain this qualifying rating within the Technical Analysis can be thought of non-competitive and their Price/Enterprise proposals won’t be thought of.
B. EVALUATION CRITERIA
1. Technical Proposal – Complete Factors: 100
Present a transparent, particular, and succinct technical proposal that covers each the conceptual and sensible approaches of learn how to obtain the targets of this venture. Particularly, please deal with the next, within the order specified beneath:
Merchandise # 1: Technical Proposal
Requirement: Technical Proposal for the capability constructing program contains proposed methodology, work plan and timeline.
Factors Accessible: 30
Merchandise # 2: Firm Profile
Requirement: Firm profile and the initiatives or actions that had been efficiently carried out
Factors Accessible: 20
Merchandise # 3: {Qualifications} & Necessities
Requirement:
• Intensive data and work expertise in growing and managing media, communication, and outreach capability constructing packages.
• 10 years of demonstrated expertise in growing coaching materials and delivering coaching packages and training packages throughout the requested fields.
• Robust popularity, good understanding of the Jordanian context, and skill to faucet into related experience.
• Confirmed potential to work with a number of stakeholders, together with authorities.
• Demonstrated expertise in endeavor related consultancies for worldwide growth businesses/ initiatives, ideally USAID.
Factors Accessible: 20
Merchandise # 4: Previous efficiency
Requirement: Reference Contacts of three organizations which have not too long ago contracted you to hold out related assignments, together with samples of labor carried out inside related SOW.
Offerors with previous efficiency with related initiatives, in the identical geographic space and/or of comparable scale to the exercise described on this RFP can be scored extra favorably than offerors that don’t meet these standards.
**Factors Accessible:**15
Merchandise # 5: Key personnel
Requirement:
• Suitability assertion together with CVs of lead crew members with particulars of {qualifications} and expertise.
Key personnel with {qualifications} and expertise associated to the duties on this RFP can be evaluated extra favorably than those that usually are not a certified and skilled.
**Factors Accessible:**15
2. Price Reasonableness & Monetary Functionality – offered in Price/Enterprise Proposal.
Artistic’s evaluate of the Price Proposal shall decide if the general prices proposed are life like for the work to be carried out, replicate an accurate understanding of the venture necessities, and are per the Offeror’s Technical Proposal. Artistic will even evaluate particular person line gadgets and decide if they’re allowable, allocable and affordable.
a) Please present the monetary proposal beneath the identical line gadgets in beneath desk in addition to to fill out the annex Excel sheet connected herewith:
ITEM DESCRIPTION
- Actions Price
- Personnel Price
- Different oblique price together with operational, help and logistical Price
Unit (day, particular person, night time,..)
Unit Price
No. of models
Complete Price
Grand Complete
b) unresponsive and could also be disqualified from additional consideration.
c) References offered can be contacted for verification of data offered and evaluation of Offeror efficiency.
If an Offeror submits a proposal that fails to reply to nearly all of the knowledge requested on this RFP, as outlined particularly within the assertion of labor and the analysis standards, the Offeror’s proposal can be mechanically disqualified.
Artistic reserves the precise to request further supporting documentation or a revised proposal from an Offeror if inadequate info has been offered within the Offeror’s technical and/or price proposal. If the requested info is just not offered, Artistic has the precise to disqualify the agency from additional consideration.
Annex 1:
RFP-JTAP-041 Price Proposal
Labor (Consultancy , Personnel) based mostly on actions and absolutely burdened labor charges, for every labor class bid.
Exercise # 1 :
Exercise Description
record the Positions
Together with Unit (day, particular person,..), Unit Price, No. of models , Complete
Exercise # 2
Exercise Description :
record the Positions
Together with Unit (day, particular person,..), Unit Price, No. of models , Complete
Exercise # 3
Exercise Description:
record the Positions
Together with Unit (day, particular person,..), Unit Price, No. of models , Complete
Sub Complete:
Different Direct Prices:
# Merchandise Description
Checklist beneath Together with Unit (day, particular person,..), Unit Price, No. of models , Complete
1 Logistics
1.1Transportation
1.2 journey
1.3 Lodging
1.4 Printing , Copying , Design
1.5 Translation
1.6 Stationary
2 Coaching Supplies and Assets
2.1 Coaching Materials
2.2 Coaching Venue together with F & B
3 Subcontractor Prices : Any subcontracted prices want to incorporate an in depth Annex 1 desk of pricing
Sub Complete
Grand Complete