ROLI Finance – Budget Specialist DC

Manages the award budgeting process, review award budgets and budget narratives for completeness, accuracy, and compliance with ABA and polices, regulations, and procedures. Assist program staff throughout the budgeting process by providing support, training on the use of adequate financial tools and budget templates. Develop new budget templates when needed to meet specific donor requirements. Analyze growth, revenue and spending by donors, regions, countries; analyze General Operations and Overhead spending by regions; develop financial reports for Management. Design financial reports for program staff to easily determine the spending status of each award.

Essential Job Functions and Responsibilities

Budgets

– Manage budgeting process, main point of contact for working on budgets for grant, cooperative agreements, and contract proposals.

– Collaborate with an assigned entity in the development, management, and adherence to budgets.

– Assist program staff in selecting a proper budget format and type: new proposal, modification, cost extension, no-cost extension or a combination of formats.

– Develop new budget templates when needed to meet specific donor requirements.

– Transfer final budgets from ABA’s template to donor’s templates when required.

– Generate budget templates as requested by program staff.

– Calculate Full Time Equivalents/LOE for budget templates and update them as needed during the budgeting process.

– Review award budgets and budget narratives for completeness, accuracy, and compliance with ABA, regulations, and procedures.

– Assist program staff as needed throughout the budgeting process by providing support and training.

– Correspond with donors requesting specific information on proposal budgets (questioned costs, salary breakdowns).

– Calculate Country Director compensation for new country office locations.

– Update budget templates due to changes in NICRA, Overhead, Fringe Benefits, space rate, etc.

– Assist program staff in developing strategic and consistent responses to proposals and donor questions.

– Track each proposal, calculate win rates.

– Provide group or one on one budget training to program staff as needed. Develop training materials for the LMS platform, statistical charts, flow charts, and check lists.

– Answer questions and give support to ABA staff.

Analysis:

– Provided financial and business insights and analyses to and assigned entity.

– Prepares forecasts, projections, cost over/underruns, and special financial reports for senior leaders within the entity.

– Analyze growth, revenue/spending by donor and region

– Develop financial portions of presentation materials for meetings, Board Meetings and other audiences.

– Analyze General Operations spending by region, develop financial reports for Senior Managers.

– Develop funding charts/reports on a monthly basis.

– Update the monthly award tracking chart.

– Analyze awards spending and determine the burn rate.

– Design financial reports for program staff to easily determine the status of each award.

Other:

– Monitors in-kind contribution for all awards and prepares in-kind reports.

– Update the timesheet (list of active awards) every pay period (twice a month) to reflect new funding/closure of projects.

– Review timesheets for the assigned DC and international staff bi-weekly.

– Collect leave requests from staff and assure that time off is reflected in time reporting.

– Interface with ABA Finance and Payroll departments to resolve issues.

– In case of late timesheet submission due to travel, ensure a timesheet correction form is completed and submitted to Payroll.

– Performs other related duties as required.

Required Education, Qualifications, Experience

– Possession of a bachelor’s degree is required.

– At least three years’ experience working in accounting, financial planning and analysis, budgeting, forecasting, and/or operations analysis.

– Previous experience with finance/accounting systems,

– Advanced Intermediate-level skill in the Microsoft Excel.

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